04-26-2013 HPC MIN • MINUTES OF THE SPECIAL ELK RIVER
HERITAGE PRESERVATION COMMISSION
Tuesday,April 26,2013
HPC Members present: Vice Chair Debra Mortensen,Joshua Fox,and Marilyn VanPatten
HPC Members absent: Lance Lindberg and Stephen Rohlf
Staff Present: Environmental Administrator,Rebecca Haug
Others Present: Stewart Wilson,Council Liaison
1) Meeting called to Order
Elk River Heritage Preservation Commission was called to order at 6:03 p.m.by Vice Chair
Mortensen.
2) Consider Agenda
MOTION TO APPROVE THE AGENDA BY COMMISSIONER FOX AND SECONDED BY
COMMISSIONER VANPA1'1`EN. ALL IN FAVOR MOTION CARRIED.
3) Minutes
MOTION TO APPROVE THE MARCH 21,2013 MINUTES BY COMMISSIONER FOX AND
SECONDED BY COMMISSIONER VANPAl'1'EN. ALL IN FAVOR MOTION CARRIED.
• 4) General Business
4.1) History Day Discussion
The Commissioners went through the To-Do List for the event. Commissioner Fox stated the
Grange is interested in having a booth and an Old Town Ball team has been set but need to find one
more team. Commissioner VanPatten will check with the Baseball Hall of Fame in St.Cloud and
talk to Kenny Ott about setting about another team. Commissioner Fox is going to suggest the
Oliver Kelley Farm offer half price coupons for the day that would be picked up at the HPC or
Grange booth. Commissioner Fox also stated that Diamond City Bread is open to donating bread.
Commssioner Mortensen also indicated that Burger King is willing to donate free meals and she
would contact Schwan's to see if they would be willing to offer free ice cream. Commissioner
Mortensen asked for permission to apply for a 501c3 to make the water tower fundraising more
official. The item will be added to the next agenda. The Best Historic Costume planning will be
moved to Commissioner Rohlf. Commissioner VanPatten has been assigned to be in charge of
entertainment for Art Soup. She will check with Denny Chuba on where the HPC's booth will be
and ask for Rotary support.Staff Haug informed the commission that the Handke Stadium has been
reserved and Community Education is helping to promote the event. She will send a waiver to
Commissioner Fox for the ball players and start advertising. She indicated that someone from the
cable department will be available for taping the day's activities. Commissioner Fox stated that once
a flier is created he'd be willing to distribute it various locations.
4.2)Archaeological Survey Update
Ms.Haug informed the HPC that the MHS Review Board approved the grant request for the 2013
Archaeological Survey for the amount of$11,223. The request was for$12,998 but there were many
• requests for funding this year so there were deductions from the requests. Ms.Haug explained how
and when the event would take place and why volunteers need to sign up. Commissioner Mortensen
Heritage Preservation Commission Meeting
Elk River City Hall
April 26,2013
suggested contacting Charlotte Strei,RSVP Coordinator to find volunteers to help with the survey
and History Day.
4.3)Training Opportunity Update
Ms.Haug informed the HPC that the state received numerous requests for trainings and are working
on trying to accommodate the requests.
4.4) Community Education Program Update
Ms.Haug discussed the Community Education programs. Commissioner Rohlf will be teaching a
Civil War class on July 16 and staff is working on a pamphlet for a walking tour.
5)Adjournment
The meeting was adjourned by Vice Chair Mortensen at 6:58 p.m.
Minutes epare•.by '. .ecca Haug
Tina Allard
City k
Chair Lind•rg
Heritage Preservation Commis.ion air
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