6.2. ERMUSR 04-13-2004 11/I/N/1/I fl
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2305 Highway 55 • Suite 212 • Pymcuth, MN 55441-3859 • 763 551.1230 • KO 422 0119(MN) • Fax 763.551.0459
Elk River Public Utility
322 King Avenue
Elk River, MN 55330
Mr. Bryan Adams
February 21, 2004
Dear Bryan,
This evaluation is for 2003 and is a combination of employee/management actions and
reactions throughout the past year and my observations of them. Also, it is a review of
OSHA and DOT Safety compliance of your program. The SP-9 evaluation format that I
am using is detailed in your AWAIR Program. I have added a Program evaluation to the
process given in the month of January 2004. The specific comments are to be used as a
tool and a guide for our approach to strengthen your Safety Program in the following
year.
First evaluation is the (SP-9) review of your Safety Program consisting of 9 elements.
The following is an overview of the Safety categories and your Safety Program
evaluation in each category by me.
1. Employer Commitment:
• Good Pro-active. Safety is a concern.
2. Employee Involvement:
• Good attitude. Good participation.
• The City Safety Committee tries to be very Pm-active and the Utility
representation is a great asset.
3. Hazard Control:
• Documented walk through self-inspections are done on a regular basis.
• Written SOP and guidelines are needed and in the process of being
completed by Glenn and the Staff.
4. Facility Maintenance:
• Concerns are addressed as needed.
5. Accident Analysis:
• Accidents are being reviewed.
• Near mis::es are identified and reviewed at Safety mee.ings.
6. Occupational Medicine:
• Hearing Screening is needed and scheduled for 2004.
7. Contractor Safety:
• We need to continue to inform contractors of their Safety responsibilities.
8. Employee Training:
• Compliance Training is on pace and documented.
9. Emergency Response:
• All Departments kept well informed.
The second means of evaluation is the MMUA Safety Program Evaluation/Comment
Questionnaire. The entire City&Utility Staff rated the following questions, and here are
the averages for each topic. Due to the way the evaluation was distributed and collected,
it is an evaluation of both Safety Programs. Numbers could be different if separated by
Utility and City. All evaluations are available for you viewing.
1. How is the Safety Program with raising the Safety awareness for you? 8.4
2. What do you like/dislike about the Safety Program? 8.0
3. Rate the Quality of the Training presentations and the materials? 8.7
((ex.)Videos, Power Point,Games, Group discussions, Presentation or Presenter)
Please Comment on what works and other ways to do them.
4. How committed is your employer to Safety? 9.2
5. How Committed is your immediate Supervisor to Safety? 9.0
6. How do you rate your MMUA Safety Coordinator? 95
7. Please suggest 3-Safety Topics that you would like covered or covered in greater
depth.
1) CDL Information, OJT/hands on per Department
2) Stress Management, Harassment&MSDS in Office
3) More Supervisor Training
Overall Rating: Very Good
Comments:
First,the support and participation from the Utility has been very good. The
Utility Departments have been tremendous to work with. This past year we have
worked on the Respirator and Hearing Programs. Accident procedures were
evaluated and upgraded. During work site observations the crews have exhibited
an understanding of what is needed with respect to briefing the entire crew,
controlling the work zone and using proper procedures for energized & de-
energized work You will be establishing a Hearing baseline and I have
completed various noise surveys for a variety of equipment. We have developed
Driver Training program (St. Cloud site)that will include all of the staff using the
Utility vehicles. Please continue to require Contractors to follow the OSHA
standards as a minimum. Contractor Safety is always a concern. Remember to
include Safety as a topic in all Pre-Construction meeting and in Staff meetings.
The Electric Department is very Pro active. The mentoring that you have
developed for the Electric Department is a model for all Employers. The growth
of your Water Department was needed due to the amount of work required. The
growth of the community is creating more and more pressure on your
Departments. It is essential that during this growth, Safety be not overlooked.
Glenn Sundeen is tremendous and is a role model for Electric Supervisors. I
appreciate the opportunity to work with you, your Staff and your Safety Program.
We have made progress and need to continue.
Thanks
Dave Berggre
MMUA Regional Safety Coordinator
P.S.
Please see enclosed Reminder.
Remember: SAFETY IS MORE ATTITUDE THAN APTITUDE