4. ECC MIN 09-18-2013 DRAFT MEETING OF THE ELK RIVER
ENERGY CITY COMMISSION
HELD AT THE ELK RIVER CITY HALL
WEDNESDAY,JULY 17, 2013
Members Present: Chair Setala,Commissioners Dennis Chuba,Bruce Sayler,Ryan Setterholm,
Tim Steinbeck,Matt Westgaard,Scott Hagen and Tom Sagstetter
Members Absent: Steve Rohlf
Staff Present: Environmental Administrator Rebecca Haug,Economic Development
Assistant Clay Wilfarht,City Administrator Cal Portner
Others Present: Diana McKeown,CERTs
1. Call Meeting To Order
Pursuant to due call and notice thereof, the meeting of the Elk River Energy City
Commission was called to order at 8:30 a.m. by Chair Setala.
2. Pledge of Allegiance
3. Consider June 17,2013 Energy City Commission Agenda
MOVED BY COMMISSIONER WESTGAARD AND SECONDED BY
COMMISSIONER SETTERHHOLM TO APPROVE THE AGENDA WITH THE
ADDITION OF COUNCIL LIAISON POLICY BY MR. PORTNER AND
COUNTY FAIR. MOTION CARRIED.
4. Consider May 15,2013 Minutes
MOVED BY COMMISSIONER STEINBECK AND SECONDED BY
COMMISSIONER CHUBA TO APPROVE THE MAY 15,2013 MINUTES.
MOTION CARRIED.
5. General Business
5.1a. Council Liaison Policy
Mr.Portner gave an overview of the current and proposed Council Liaison Policy which was
handed out to the Commissioners. He explained that the policy will provide clearer
direction to the Council Liaisons on their roles. Several commissioners expressed
appreciation for Councilmember Westgaard's role as a voting member and participation in
the commission.
5.1b. Senator Franken Tour
Staff Haug gave an update on the June 29,2013 tour with Senator Franken. She explained
that the tour went very well and appreciated the presence of Chair Setala,Commissioner
Sagstetter,Councilmembers Westgaard,Motin and Burandt,County Commissioner
Anderson and staff from Elk River Landfill and Great River Energy's Resource Recovery
Project. Councilmember Westgaard stated that the Senator was truly engaged with the
subject matter. It was discussed that staff should follow-up on working with the Senator on
a district heating pilot project.
5.2 Subcommittee Updates
• Education Subcommittee
o The Education Subcommittee met prior to the ECC meeting. They are working
on a flier to be sent to the churches,small businesses and non-profits on
resources to help them save money on their energy and waste bills. They are
also working on coordinating presenters for upcoming ECC meetings.
• Energy Design Subcommittee
o The subcommittee met on July 10,2013 and discussed the flier each
commissioner received in their packet. The front cover will be changing and
the flier will be brought to the August 5,2013 City Council meeting.
• Demonstration Subcommittee
o The subcommittee is meeting immediately after the ECC meeting.
• Visionary Subcommittee
o The subcommittee met on July 12,2013. The members of the subcommittee
are working on summarizing sections of Vancouver's Greenest City Action Plan.
The summaries will help to determine the goals for the ECC and create a plan
applicable to Elk River.
5.3 August 5 City Council meeting discussion
The ECC is scheduled to present to the CC on August 5,2013 to provide an update on the
work the ECC has been doing since 2012. Chair Setala will discuss the subcommittees and
their focus areas as well as provide some highlights. Councilmember Westgaard suggested
starting at the SWOT analysis and how the ECC provides value to the community by
pointing out some of the specific points each subcommittee is working on. It was also
suggested that the partnership with the EDA and the two energy efficiency microloans be
discussed.
5.4 Presentation by Diana McKeown, CERTs
Ms.McKeown gave a presentation of the programs CERTs'has and presented the Step 3
MN GreenStep Cities award to the Energy City Commission.
5.5 Comprehensive Plan Update
Due to lack of time,this item was tabled.
6. Other
Sherburne County Fair
GRE has asked if the ECC would like to share a booth at the Sherburne County Fair. The
ECC was willing to put up their display but were not able to staff the event.
7. Schedule Next ECC Meeting and Identify Agenda Items
The next meeting will be held August 21,2013 at the Elk River City Hall in the Upper Town
Conference Room at 8:30 a.m. Items for the agenda include:
• Approval of the July 17,2013 Minutes
• Subcommittee Updates
• August 5,2013 City Council meeting update
• Comprehensive Plan Update
7. Adjournment
There being no further business,Chair Setala adjourned the meeting of the Elk River Energy
City Commission at 10:19 a.m.
Minutes Prepared by Rebecca Haug.
John Setala,Chair
Tina Allard, City Clerk