2.5. ERMUSR 09-10-2013 Minnesota Municipal Utilities Association e6
AMENDMENT TO SERVICES AGREEMENT
Safety Management Program
Contract Date: August 12, 2013 Contract Number: 5-2014
The services agreement entered into between Minnesota Municipal Utilities Association
(MMUA) and Elk River Municipal Utilities (Elk River), dated August 27, 2012, contract
number 5-2013, is amended as follows:
PART II, Section 1.
1. DURATION: This Agreement shall remain in force from October 1, 2013 until
September 30, 2014 (the "expiration date").
PART III, Section 1.
1. COMPENSATION: For the services covered by this Agreement, Elk River
shall pay MMUA an annual fee of nineteen thousand two hundred fifty dollars
and 00 cents ($ 19,250.00) for the 2013-14 annual period. Such compensation
shall be due and payable according to the selected payment terms below.
Payment terms for the fee agreed to above shall be based on one of the
following options (select one):
❑ Annual Payment ($19,250.00)
❑ Quarterly Payments ($ 4,812.50 each)
For any term of less than twelve full calendar months, the fee shall be a portion
of the annual fee, pro-rated based on the number of calendar months or partial
calendar months in which the services were provided as a percentage of twelve
(12).
The parties hereby accept the terms of the Agreement as modified.
Elk River Municipal Utilities Minnesota Municipal Utilities Association
By By
Title Title Execut�irector
Date Date August 12, 2013
Purchase Order #
42
Elk River
Municipal Utilities UTILITIES COMMISSION MEETING
TO: FROM:
Elk River Municipal Utilities Commission Theresa Slominski —Finance and Office Manager
John Dietz—Chair
Al Nadeau—Vice Chair
Daryl Thompson—Trustee
MEETING DATE: AGENDA ITEM NUMBER:
September 10,2013 2.5
SUBJECT:
Resolution Accepting NISC invitation
BACKGROUND:
A committee of staff has been researching software vendors for a new customer utility billing software
and have been focused on the National Information Solution Cooperative(NISC) software this past
month. We have participated in conference calls and webinars,conducted reference checks,visited a
current user site,and had an onsite demo September 4th and 5`h for all staff to have the opportunity to see
the software.
DISCUSSION:
Our current software vendor(PowerManager)has an annual user's group conference each year that we
have participated in. The user group conferences have always provided valuable learning experiences as
well as insight with how other users are maximizing the software and managing the customer information
to best serve the customer. We have sent a minimum of two people every year, and sometimes have been
able to coordinate schedules so most staff can attend at some point during the three day conference.
NISC offers an annual conference as well in St. Louis,Missouri—the MIC (Member Information
Conference). They would like for us to be able to fully evaluate their software product and have offered
four conference tickets(a$600 per ticket value)to our staff to be able to attend this year. The budget for
attending the PowerManager conference would be re-allocated to the NISC conference,providing the
commission is willing to accept the four tickets offered. This provides a valuable opportunity to obtain
training and interact with other users that we would not otherwise be able to take advantage of.
The attached resolution is a standard procedure recommended by our legal counsel to be able to accept
the tickets at a discounted price, in furthering the purpose of Elk River Municipal Utilities through the
training of customer service staff and utilization of customer service products.
ACTION REQUESTED:
Staff requests adoption of Resolution to accept NISC invitation for four tickets to annual Member
Information Conference.
ATTACHMENTS:
• Resolution Accepting NISC's MIC Invitation
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