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2. PCSR 12-14-2004 SPECIAL MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE LIONS PARK CENTER (JOINT MEETING WITH THE BOARDS AND COMMISSIONS) MONDAY, OCTOBER I I, 2004 Members Present: Mayor Klinzing, Councilmembers Dietz,Kuester,Tveite, and Motin Members Absent: None Staff Present: City Administrator Pat Klaers,Director of Planning Michele McPherson, Director of Economic Development Cathy Mehelich,Director of Building and Environment Steve Rohlf,Director of Parks and Recreation Bill Maertz, Utilities General Manager Bryan Adams,Librarian Mick Stoffers, and City Clerk Joan Schmidt EDA Members: Pat Dwyer,Jeff Gongoll, and Larry Koenig Heritage Preservation Members Present: Lance Lindberg,Jeff Gongoll, Pat Dwyer, and Cynthia Olson HRA Authority: Jean Lieser and Larry Toth Ice Arena Commission Members Present: Dave Halgren,Ronald Johnson and Dale Martin Library Board Leslie Anderson, Michael Hangaard,Allison Olson,Anne Schroeder, and Members Present: Karen Stelk Parks and Recreation Dave Anderson,John Kuester,James Nystrom, Members Present: Duane Peterson,and Dawn Polston-Hork Planning Commission Dana Anderson,Pete Lemke,Leo Offerman, Howard Ropp,Kevin Scott, Members Present: and Matthew Westgaard Utilities Commission Members Present: Jerome Takle and Jim Tralle 1. Call Meeting To Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 7:00 p.m. by Mayor Klinzing. 2. Goal Setting Worksession with Boards and Commissions Mayor Klinzing introduced the council and herself and thanked the board and commission members for attending this joint meeting. She stated that the council is interested in hearing the goals,hopes and desires of the groups as well as commission members also are interested in this exchange of ideas. She stated that council has heard that it is felt that the council doesn't communicate as much as they should and she stated that the council felt this City Council Minutes Page 2 October 11,2004 joint meeting would help. She stated that each board and commission has also recently had a council liaison appointed,which also will help with communication with the council. She stated that quite possibly a list will come out of this meeting of items that may need to be talked about again. She assured the members that they could leave this meeting knowing that they were heard and that there will be follow-up by the council. Each board and commission member was introduced and the Chair of each board or commission shared their goals. An open questions/answer session followed the presentation of each group's goals. Goals identified by the Planning Commission: • Insufficient transportation for infrastructure—need to establish traffic patterns, identify corridors and secure them-- ask MnDOT to give more specifics regarding future highway improvements; • Lack of available retail/office/commercial space (land that could be developed now); • Need for a citywide trail system for hiking and biking (believes Riverfront could be a great asset). Goals identified by the Parks and Recreation Commission: • Need to update current Master Plan and take the Natural Resources Inventory and move to identify lands, etc. for protecting and acquiring; • Use the Natural Resources Inventory to develop a strategy for future development, and work with the Planning Commission and City Council to implement it-- development of trails; • Develop a comprehensive CIP plan that goes out 5-10 years; • Show the public that park development is worth supporting by finishing off what has been started and making it showcase worthy. Goals identified by the Economic Development Authority(EDA): • Industrial Development—promote Elk River as the Light Industrial Hub of the Northwest Metro;provide financing options and site options for industrial businesses; • Transportation—Advocate and support proactive planning for improvements to the local and area transportation system; • Commercial Development—Encourage desired commercial development in identified areas; • Central Business District (CBD)—improve viability. Goals identified by the Heritage Preservation Commission: • Educate citizens of Elk River with respect to the historic and architectural heritage of the city via written/oral history(especially urgent is the oral history); • Conduct a continuing survey of all historic areas,places, buildings, structures,or similar objects in the City(i.e., the recent archaeological survey); • Find incentives to encourage property owners to voluntarily create a historic district; City Council Minutes Page 3 October 11,2004 • Identify potential land acquisition(s) of a property with local historical or cultural importance. Goals identified by the Ice Arena Commission: • To oversee management of the Ice Arena facility by making recommendations to the Elk River City Council regarding setting policies and procedures on facility use and rental, setting of policies for ice rental rates, establishment of priorities of ice rental to customers, and marketing of the space for rent for various activities; • Identify ways to increase revenue on the use of the facility for rental of space for dry land activities as well as increasing the usage of the ice over non peak hours; • Assist in resolving any potential conflicts in use and priorities of use of the facility; • Support the November bond referendum for the School District. Goals identified by the Municipal Utilities Commission: • Reliability and preparedness for future growth in the Elk River area; • Secure contracts with power suppliers; • Ongoing training for employees; • Cooperate with city, state,and county departments; • Coordinate and cooperate with neighboring utilities. • Mayor Klinzing thanked the group for their involvement and support in conservation programs and renewable resources. She stated that Energy City could put Elk River on the map nationally. Goals identified by the Library Board: • Start project proposal to expand the facility; • Play Advocacy Role-- Continue to educate the public in use of library and importance of library. Goals identified by the Housing&Redevelopment Authority(HRA): • Implementation of the Downtown Revitalization Project with MetroPlains Development; • Completion of the Downtown North of Highway 10 Visioning Plan; • Continue to monitor the housing needs of the City; • Transportation—Be proactive in east/west corridor development. Mayor Klinzing thanked everyone for his or her input and for coming. She stated that she would like to continue these meetings and encouraged the members to talk within their groups as to how the members felt on having these types of joint meetings in the future. She wanted them to discuss if they felt it added value. The Mayor also encouraged the groups to discuss "cross over"goals that they have in common with other groups. The meeting recessed at 8:30 p.m. and reconvened at 8:40 p.m. 3. Council Open Forum City Council Minutes Page 4 October 11,2004 City Administrator Klaers stated that the council had received a memo from Fire Chief West regarding the purchase of a vehicle to be used for emergency response, equipment, and firefighter transport by the Fire Department and for use by the Fire Chief. The total cost of this project will be $28,376.40,which is less than the$30,000 included with the staff addition request for 2005. City Administrator Klaers stated that he wished to clarify the direction given by council last week regarding the public safety-building project. Councilmember Dietz stated that no payments from the bond can be made for the public safety-building project after November 9, 2004 and so all payments would have to be taken out of the general fund. Mr. Dietz stated that last week Gary Lore had provided Maus Anderson with a list of the items that still need to be completed and at this time half or more of the items are done. Mr. Lore will continue to work with Kraus-Anderson until these issues are resolved. It was felt that the only leverage the city has is to work with Maus-Anderson to get these items completed since most of the contractors and subs have their money. The council concurred with Councilmember Dietz that nothing written needs to be sent at this time. It was further noted that payment to Kraus-Anderson is still being withheld. Mr. Dietz noted that reimbursement for the $19,000 water damage will have to come from Collins Electric's insurance company and that Attorney Beck should provide some feedback to the council as to whether the city can continue to hold that money. Councilmember Kuestex stated that she would like a penalty clause to be written into future agreements like this. 3. Adjournment There being no further business,Mayor Klinzing adjourned the meeting of the Elk River City Council at 8:57 p.m. Joan Schmidt City Clerk