3.1 EDA MIN 08-19-2013 DRAFT ).4*_,
ElkMeeting of the Elk River
River Economic Development Authority
Held at the Elk River City Hall
Monday, August 19, 2013
Members Present: President Tveite, Commissioners Burandt, Dwyer,Westgaard,Provo,
Wilson, and Motin
Members Absent: None
Staff Present: Community Operations and Development Deputy Director Jeremy
Barnhart,Economic Development Director Brian Beeman,Assistant
Director of Economic Development Clay Wilfahrt, Finance Director
Tim Simon, and Executive Secretary/Deputy City Clerk Jessica Miller
I. Call Meeting to Order
Pursuant to due call and notice thereof, the meeting of the Elk River Economic
Development Authority was called to order at 5:30 p.m. by President Tveite.
2. Consider 08/19/2013 Agenda
Moved by Commissioner Wilson and seconded by Commissioner Motin to
approve the August 19, 2013, agenda. Motion carried 7-0.
3. Consider Consent Agenda
Moved by Commissioner Dwyer and seconded by Commissioner Westgaard
to approve the following consent agenda:
3.1 July 15, 2013, minutes.
3.2 July 29, 2013,budget workshop minutes.
3.3 Check register as outlined in the staff report.
3.4 Balance sheet as outlined in the staff report.
3.5 Revenue/expenditure report as outlined in the staff report.
Motion carried 7-0.
4. Open Forum
No one appeared for Open Forum.
5. Approve 2014 EDA Budget and Resolution Establishing the EDA Tax
Levy for Collection in Year 2014
Mr. Beeman presented the staff report.
Economic Development Authority Minutes Page 2
August 19,2013
Commissioner Wilson confirmed a contribution to the Initiative Foundation is
included in the budget. Mr. Beeman indicated it is under miscellaneous.
Commissioner Provo expressed concern with the amount budgeted for branding.
Commissioner Burandt stated she is hesitant to remove the contribution to ArtSoup
because it is such a minimal amount and arts festivals have been proven to provide
benefits to communities. Commissioner Wilson explained that the contribution was
removed because the Commission questioned the benefit of providing that level of
funding for a one day event. Commissioner Provo added that as part of a previous
funding request,ArtSoup agreed to assist with marketing Powered by Nature but the
partnership criteria identified was not met.
Moved by Commissioner Dwyer and seconded by Commissioner Westgaard
to approve the 2014 Economic Development Authority budget as presented.
Motion carried 7-0.
Moved by Commissioner Motin and seconded by Commissioner Wilson to
adopt Resolution 13-06 Establishing the Tax Levy for the Elk River Economic
Development Authority in and for the City of Elk River. Motion carried 7-0.
6. 2014 Referendum Tax Levy—YMCA Bonds
Mr. Simon presented the staff report.
Moved by Commissioner Dwyer and seconded by Commissioner Westgaard
to adopt Resolution 13-07 Establishing the 2013 Referendum Tax Levy as
Approved by Voters for a Recreational Facility to be Leased to the YMCA.
Motion carried 7-0.
7. Budget Amendment Transferring Funds from Marketing to Personnel
for Fall 2013 EDA Marketing Intern
Mr. Beeman presented the staff report.
Moved by Commissioner Provo and seconded by Commissioner Motin to
approve a budget amendment to transfer$8,000 from Marketing to Personal
Services to pay for a fall 2013 EDA marketing intern. Motion carried 7-0.
8. Other Information Items:
Mr. Wilfahrt and Mr. Beeman presented the following updates as outlined in the
staff report:
• PSB land request update
• PPC update
• GIS web application
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Economic Development Authority Minutes Page 3
August 19,2013
• Ralphie's Victory Lane loan closing
• Sweet P's microloan
• Freeport water tower Powered by Nature logo
• Reminder for all EDA members to sign updated bylaws. President Tveite
indicated that the bylaws state the annual meeting is on the second Monday in
January. He questioned if that should be changed to reflect the change in
meetings to the third Monday. Mr. Beeman indicated he will make that change
and prepare the bylaws for signature.
9. Adjournment
There being no further business,President Tveite adjourned the meeting of the Elk
River Economic Development Authority at 6:04 p.m.
Minutes prepared by Jessica Miller.
Dan Tveite, EDA President
Tina Allard, City Clerk
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