4.6. SR 05-28-2002TO:
FROM:
DATE:
SUBJECT:
MEMORANDUM
Mayor and City Council
Pat Klaers, City Administrator
May 28, 2002
Council Meeting Schedule
Item # 4.6.
I am asking that all Councilmembers bring their calendars to the May 28, 2002, meeting so
that we can look at the summer meeting schedule.
JUNE
Monday, June 3... First Monday of the month - NO MEETING
Tuesday, June 4...Lions Club meeting
Monday, June 10...EDA at 6 p.m.; Council at 6:30 p.m.
Monday, June 17... Planning - Public hearing meeting
Monday, June 24...HRA at 5 p.m.; City Council at 6 p.m.
JuLY
Monday, July 1... First Monday of the month - NO MEETING
· Monday, July 8...EDA at 6 p.m.
City Council at 6:30 p.m. -presentation by MnDot on the Highway
169 Corridor Management Plan and the Highway 10 Corridor
Management Plan.
· Monday, July 15...Planning - Public hearing meeting
· Monday, July 22...HRA at 5 p.m.; City Council at 6 p.m.
· Monday, July 29...Fifth Monday of the month - NO MEETING
AUGUST
· August 5 ...First Monday of the month - NO MEETING
· August 12...EDA at 6 p.m.
City Council at 6:30 p.m. - BUDGET worksession
· August 19...Planning - Public hearing meeting
· August 26...HRA at 5 p.m.; City Council at 6 p.m.
SEPTEMBER
· Tuesday, September 3...SPECIAL MEETING for budget worksession
· Monday, September 9...EDA at 6 p.m.
City Council at 6:30 p.m. - consideration of budget and
proposed maximum levy (needs to be certified to the County
by September 16, 2002)
· Monday, September 16...Planning - Public hearing meeting
· Monday, September 23...HRA at 5 p.m.; City Council at 6 p.m.
· Monday, September 30...Fifth Monday of the month - NO MEETING
Per Council discussion on May 20,2002, the City Council should identify which two members
are available to attend the June 4 Lions Club meeting to discuss policies related to the use of
the Lions Park Center Facility.
I need City Council feedback on the public notice process for the July 8 Highway Corridor
discussions. Jeff Gongoll has indicated that the Highway 10 and Highway 169 meeting would
be published in the Chamber newsletter that comes out the first week of July. Hopefully we
can also get an article in the Elk tO'per StarNews regarding the MnDot presentations. Finally,
the city plans to promote the MnDot presentations on Cable TV. This will happen by way of
the bulletin board notice and hopefully the meeting will be discussed on the "McPherson
Report" (planning of course) and the "I~linzing's Thoughts" show.
The question for the City Council is whether or not to mail out any individual notices of the
meeting to business owners. The Chamber of Commerce has offered its membership mailing
list (about 330 members). This mass ma'fling would make contact with a majority of the
businesses along both Highway 10 and Highway 169. This mailing would also go to many
chamber members who are not necessarily interested in this Highway Corridor presentation.
Information and notification will be given directly to the Rivers Edge group for distribution to
their membership.
Please see the attached letter from the City Engineer to MnDot and the project consulting
firms for the tentative meeting schedule.
I would like to confirm that Councilmembers are available for the August 12 budget
worksession. If we are missing a member or two it may be appropriate to reschedule this
xvorksession.
s: \council\ sumrnerccschedule.doc
Howard R, Green Qompany
May 16, 2002
File: 809230J-0325
809235J-0325
Mr. Doug Abere
CH2M HILL
1380 Corporate Center Curve, Suite 200
Eagan, MN 55121
Howard Preston
Howard R. Green Company
1326 Energy Park Drive
St. Paul, MN 55108
Mr. Curt Eastlund
MN/DOT District 3A
1991 Industrial Park Road
Baxter, MN 56425
Mr. Terry Humbert
MN/DOT District 3B
3725 12th Street North
St. Cloud, MN 56303
RE:
CITY OF ELK RIVER
T.H. 10FF.H. 169 IRC PUBLIC HEARINGS
Gentlemen:
The Elk River City Council has established Monday, July 8th, 2002 as the evening for the T.H. 169/T.H. 10 IRC
Public Hearings. The proposed schedule is to have the T.H. 169 Public Hearing begin at 7:00 p.m., and the
T.H. 10 Public Hearing begin at 8:00 p.m. in the Elk River City Council Chambers. We anticipate a forum that
would include approximately a twenty-minute presentation followed by question and answers from the City
Council and/or public.
The City Council Chambers is equipped with a video display system, or there is room to hang displays on the
wall, or use tripods. If you have any special needs for presentation, please let me know. Also please confirm
that Monday, July 8t~, 2002 will work for you.
Sincerely,
Howard R. Green Company
~-_-
Terry J. M~'u~er, P.E.
cc: Pat Klaers, City Administrator
O:~°roj~809235J\0325~tr 5-15-02 IRC Hearings.doc
1326 Energy Park Drive · St. Paul, MN 55108 · 651/644-4389 fax 651/644-9446 toll free 888/368-4389