7.2. PCSR 08-14-20130
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City 'If
Elk -..--
River
Request for Action
To
Item Number
Parks and Recreation Commission
7.2
Agenda Section
Meeting Date
Prepared by
General Business
August 14, 2013
Michael Hecker, Parks and Recreation Director
Item Description
Reviewed by
Youth Football and Youth Lacrosse Field Donation
Reviewed by
Action Requested
No action requested at this time
Background /Discussion
Youth Football Association member Todd Raymakers, and Youth Lacrosse Association member Jeff
Hendricks, both of Elk River presented at the June 12 Commission meeting that their organizations are
teaming up to donate financially to build a 100 yard football field at YAC (Youth Athletic Complex).
They both stressed the need in Elk River for an additional field. The Associations are offering to pay the
City $33,000 as an initial contribution towards the city costs to construct a second football field at YAC.
Then they agree to make additional contributions in the amount of $40,000 to be paid in four annual
payments. The total donation amount offered to the City is $73,000.
Staff did meet with both associations to investigate options for location, design and construction. Some
of these options will be discussed at the August 14 meeting. City Engineer Justin Fenuite did estimate
costs to construct a paved parking lot at YAC. An overview plan with costs is attached.
Staff is recommending that the Commission review and update the Park Improvement Fund to set
priorities before making a decision on constructing an additional football field. Association members
Todd Raymakers and Jeff Hendricks will be at the August 14 meeting to discuss options.
Financial Impact
The cost of constructing an additional football field is substantial and has not been included in prior
discussion or capital improvement plans. It is recommended that the Commission review the Parks
Improvement Fund priorities before a final recommendation is made to City Council.
Attachments
YAC football field layout
YAC parking lot layout and costs
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Elk River Youth Athletic Complex
Proposed Parking Lots
Preliminary Estimate
Item
Unit Bid Qty Unit Price Amount Bid
7/19/2013
Mobilization
LS
1
$5,000.00
$5,000.00
Rock Construction Entrance
EA
2
$1,222.50
$2,445.00
Silt Fence
LF
1200
$4.00
$4,800.00
Bio Rolls
LF
200
$5.40
$1,080.00
Common Excavation
CY
20701
$6.00
$12,420.00
Salvage /Respread topsoil
LS
1
$5,000.00
$5,000.00
Pond Grading/ Bio Retention
LS
1
$20,000.00
$20,000.00
8612 Concrete Curb and Gutter
LF
1750
$14.30
$25,025.00
Concrete Pedestrian Ramp
EA
3
$770.00
$2,310.00
Rip Rap with Membrane
EA
8
$575.00
$4,600.00
Cl 5 Agg. Base
TON
2700
$17.00
$45,900.00
Bituminous Base Course
TON
940
$75.00
$70,500.00
Bituminous Wear Course
TON
700
$80.001
$56,000.00
Turf Establishment
ISY
13000
$0.901
$11,700.00
Sub Total = $266,780.00
Contingency (10 %) $26,678.00
Total Construction $293,458.00
Eng./ Admin. Costs (15 %) $44,018.70
Total $337,476.70
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