10.2. SR 10-07-2013 City of
Elk=' Request for Action
River
To Item Number
Mayor and City Council 10.2
Agenda Section Meeting Date Prepared by
Worksession October 7, 2013 Tim Simon, Finance Director
Item Description Reviewed by
2014 Capital Improvement Plan Cal Portner, City Administrator
Reviewed by
Action Requested
Continue 2014-2018 Capital Improvement Plan (CIP) discussion.
Background/Discussion
On August 12, 2013,we reviewed the 2014-2018 equipment purchase requests with the Fleet Committee.
City Engineer Justin Femrite will present the infrastructure improvement funds and Information
Technology Manager Bob Pearson will present the technology needs for the next five years.
Pavement Management Fund
The fund was created in 2013 to provide long-term funding for our pavement management program.
The franchise fee collected is the primary revenue source outside of the state-aid portions of the related
construction projects. We have just started collecting the franchise fee and the revenue estimates will be
updated upon a few months of collections. The city engineer will review the 2015 &2017 projects.
Municipal State Aid
The city engineer will review the future Municipal State Aid (MSA) allocations and estimates and how
they are tied into the Pavement Management Fund. These funds will fund a portion of future street
projects in 2015 and 2017. The maintenance (sealcoat) portion goes into the Pavement Management
Fund to offset the cost of the sealcoating expenditure for street maintenance.
Trunk Utilities Fund
The city maintains a Trunk Utilities Fund made up of special assessment revenue from water and sewer
improvement projects. The funds are to be used on certain trunk water and sewer expansion /
improvement projects. The funds may be used only for trunk connections and improvements in the area
for which the assessments were collected,unless there is no further need in the existing area, then they
can be used in another area. These funds would be used in lieu of having to issue bonds on future
expansions of the systems and waiting for future revenues to repay the bonds. As part of the sewer
expansion plan,we anticipated using a portion to fund the sewer expansion which is a result of increased
capacity.
P a w E A E U a r
NaA f RE]
2014 projects include:
Zone Estimated Cost Project Description
Northeast $300,000 Well #7 Filter New water main connecting the Well #7 Filter plant
to water main at Co. Rd. 12.
Northwest $40,000 Mining Study Master Planning Study
Street Improvement Reserve Fund
This fund covers transportation improvements outside of the Pavement Management Fund,including
boulevard and median enhancements. Special assessment repayments and bonding are the main funding
sources in the fund which will end shortly as we no longer assess for street improvements.
Technology Replacements
Technology replacements/software replacements for the most part are funded out of the IT operating
budget and the Capital Outlay Reserve Fund. One item to be reviewed over the next year is the phone
system replacement. It is currently listed in 2015 and was moved back from 2014.
Next meeting:
Review of the following CIP funds will occur on November 4.
• Government Building Fund
• GRE Reserve Fund
• Development Fund (City)
• Capital Outlay Reserve Fund
• Park Dedication Fund
• Park Improvement Fund
Financial Impact
N/A
Attachments
■ 2014-2018 Capital Improvement Plan Worksheets
N:\Public Bodies\Agenda Packets\10-07-2013\Final\x10.2 sr CIP.docx
Capital Improvement flan 2014 rhru 201
Department Infrastructure Improvements
City of Elk River, Minnesota Contact Engineer
Type Improvement
Project# PM-01
Useful Life 25 years
Project Name Pavement Management Program
Category Street&Utility Construction
Priority n/a
Description
Replace,overlay or rehabilitate aged and deteriorated streets,water mains,sewer mains,storm drainage,and pedestrian pathways. Projects will be
completed every other year.
Justification
Individual street pavement conditions will dictate what pavement management technique will be utilized to extend the life of that specific street
segment. These techniques may range fi'om a full reconstruction of the surface and aggregate base to simply overlaying the existing pavement. As
they are implemented,the prescribed techniques will continually be gauged to assure their performance is proper in extending the life of our
pavements.
Expenditures 2014 2015 2016 2017 2018 Total
Construction/Maintenance 4,000,000 4,330,000 8,330,000
Total 4,000,000 4,330,000 8,330,000
Funding Sources 2014 2015 2016 2017 2018 Total
Municipal State Aid 2,500,000 1,000,000 3,500,000
Pavement Management Fund 1,350,000 3,180,000 4,530,000
Storm Sewer 150,000 150,000 300,000
Total 4,000,000 4,330,000 8,330,000
2014-2018 CAPITAL IMPROVEAIENTPLAN
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Capital Improvement Plan 2014 thM 201
Department Infrastructure Improvements
City of Elk Diver, Minnesota Contact Street Supt.
Type Improvement
Project# SC-03 Useful Life 7 years
Project Name Annual Sealeoat Program
Category Street Maintenance
Priority n/a
Description
Sealcoat city streets and parking lots as identified by Street Superintendent.
Justification
Method of maintaining the surface condition of the city public facilities and streets
Expenditures 2014 2015 2016 2017 2018 Total
Construction/Maintenance 379,650 365,199 394,382 396,268 392,156 1,927,655
Total 379,650 365,199 394,382 396,268 392,156 1,927,655
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Funding Sources 2014 2015 2016 2017 2018 Total
Government Buildings Reserve 15,000 15,000 15,000 15,000 15,000 75,000
Municipal State Aid 291,721 297,555 303,506 309,576 315,768 1,518,126
Pavement Management Fund 72,929 52,644 75,876 71,692 61,388 334,529
Total 379,650 365,199 394,382 396,268 392,156 1,927,655
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2014-2015 CAPITAL IMPROVEMENTPLAN "
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Capital Improvement flan 2014 thru 201
Department Infiashuchue linprovements
City of Ells Diver, Minnesota Contact Engineer
Type hifi•astiucture
Project# II-3S Useful Life 20 years
Project Name Well#7 Filter
Category Street&Utility Constriction
Priority n/a
Description
Add new water main connecting the well#7 filter plant to water main at Co.Rd. 12.
Justification
This project will direct water to the south including Nature's Edge Business Parlc increasing system capacity.
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Expenditures 2014 2015 2016 2017 2018 Total
Construction/Maintenance 300,000 300,000
Total 300,000 300,000
Funding Sources 2014 2015 2016 2017 2015 Total
Trunk Utility Fund 300,000 300,000
Total 300,000 300,000
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2014-2018 CAPITAL IMPROVEMENTPLAN
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ElkRiver
Municipal Utilities ®= 763.441.2020
13069 Orono Parkway®P.O. Box 430 Fax: 763.441.8099
Elk River,MN 55330-0430 www.elkriverutffi ics.com
The City of Elk River October 1, 2013
Attn: Mr. Cal Portner—City Administrator
13065 Orono Parkway
Elk River, MN 55330
Subject: Request for Approval of Trunk Utility Funding for the Well #7 Water fain
Improvements Project.
Mr. Portner,
Elk River Municipal Utilities requests the Council to approve funding for the Well #7
water main improvements project for an estimated amount of$300,000.00 from the
Trunk Utility Fund.
The Well #7 water main improvements project will add over 2,700 additional feet of
water main on the east side of Elk River in the vicinity of Twin Lakes Road and County
Road 12. This water main improvement will route the output from the filter plant at Well
#7 located on Twin Lakes Road and connect with water main at the intersection of Twin
Lakes Road and County Road 12. This project is the second phase of the Well #9 water
main improvements project that was completed in 2012 and was funded from the City's j
Trunk Utility Fund. This addition will improve water capacity to the southeastern area of
Elk River, specifically the Natures Edge Business bark. The water main additions of this
project are in accordance with the City's Trunk Utility Fund Policy and this request has
been reviewed with the City Engineer and City Financial Director. This project is
proposed as part of the 2014 capital budget and will be presented for final approval in
December by the Utilities Commission contingent upon City Council approval of the use
of trunk funds.
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Best Regards:
Troy Adams,P.E.
General Manager
Cc: David Berg—Mater Superintendent
Justin Fernrite, P.E. —City Engineer
Tim Simon—City Financial Director
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Capital Improvement Plan 2014 thru 2018
Department Planning
City of Elk River, Minnesota Contact Planning Manager
............. Type Study
Project H Plan-01
Useful Life Unassigned
Project Name Mining Study Category Street&Utility Construction
................ ............ ------ -------------- ...............................
Priority, n/a
Description
Major Planning Study-Gravel mining area
Justification
The Comprehensive Plan(2004) identified several areas requiring master plans,including the mining area,and the old town area, It is expected
that the revised comprehensive plan(2013)will identify areas requiring further study.
The need to do these master plans will be evident as the City experiences development pressure in the area,coupled with a desire to proactively
accommodate market goals while promoting a unified vision. It is envisioned that funds will be used to assist the private market in the
development of a plan in a cooperative effort,
Expenditures 2014 2015 2016 2017 2018 Total
Engineering 40,000 40,000
Total 40,000 40,000
Funding Sources 2014 2015 2016 2017 2018 Total
City Wide Trunk Utilities 40,000 40,000
Total 40,000 40,000
2014-2018 CAPITAL IMPROVEMENT PLAN
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Capital Improvement Flan 2014 thru 2018
Department Infrastructure ILnprovements
City of Elk Diver, Minnesota Contact Engineer
Type lnfiastruchue
Project# 11-39 Useful Life 20 years
Project Name Proctor Ave water main _ _ J
Category Street&Utility Construction i
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Priority n/a
Description
Add new water main connecting Highland Road to Proctor Ave near the public worlcs building.
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Justification
Increase system capacity to the north.
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Expenditures 2014 2015 2016 2017 2018 Total
Construction/Maintenance 250,000 250,000
Total 250,000 250,000
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Funding Sources 2014 2015 2016 2017 2018 Total
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Trunk Utility Fund 250,000 250,000
Total 250,000 250,000 i
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2014-2018 CAPITAL IMPROVEMENT PLAN
Capital Improvement flan 2014 thru 201
Department Infiashucture Iznprovements
City of Elk Diver, Minnesota Contact Engineer
Type Infrastructure
Project# 11-40 Useful Life 20 years
Project Name Highland Ave. Water Maint.
Category Street&Utility Construction
Priority n/a
Description
New water main during City road reconstruction project for Oxford Street,Norfolk Street, 192nd Ave,Lowell Circle.
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Justification
Increase system capacity.
Expenditures 2014 2015 2016 2017 2018 Total
Construction/Maintenance 150,000 150,000
Total 150,000 150,000
Funding Sources 2014 2015 2016 2017 2018 Total
Trunk Utility Fund 150,000 150,000
Total 150,000 150,000
2014-2018 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan 2014 thru 201
Department Infiasttucture Improvements
City of Elk River, Minnesota Contact Engineer
F Type Infrastructure
Project# II-41 Useful Life 20 years
Project Name Phase 11 Natures Edge Business Paris Category Unassigned
Priority n/a
Description
Implementation of sewer lines for phase II of the Nature's Edge Business Park.
Justification
No existing sanitary sewer.
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Expenditures 2014 2015 2016 2017 2018 Total
Construction/Maintenance 500,000 500,000
Total 500,000 500,000
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Funding Sources 2014 2015 2016 2017 2018 Total
Trunk Utility Fund 500,000 500,000
Total 500,000 500,000
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2014-2018 CAPITAL IMPROVEMENT PLAN
NW Area Western Area Eastern Area NE Area
Interest Sewer Water Sewer Water Sewer Water Sewer Water
2013 Balance 673,438.63 573,438.62 411,173.23 490,996.88 1,943,028.79 310,723.74 141,892.38 141,892.38
171 st Area(Phase 1) - - (131,994.20) (218,845.00) - -
185th Ave Project (185,000.00)
Pressure Zone change - (40,000.00)
2013 Estimated Balance $673,438.63 $673,438.62 $411,173.23 $306,996.88 $1,811,034.59 $ 61,878.74 $141,892.38 $141,892.38
2014 Activity
Assessment Revenue 5,596.48 5,596.48 - - 62,996.00 62,996,00
44445 5,096.48 5,096.48 - -
44477 500.00 500,00 - -
98243 - - 62,996.00 62,996.00
Well#7 Filter Plant (300,000.00)
Transfer from Weste:r;Area (160,000 00) 160,000.00
Mining Study (20,000.00) (20,000.00)
Sever Plant Expansion (5460-00-00) (100,0A0`00) (213,{100 W)
2015 Activity
Assessment Revenue 500.00 500.00
44477 500.00 500.00
2016 Activity
Assessment Revenue 500.00 500.00
44477 500.00 500.00
2017 Activity
Assessment Revenue 500.00 500,00
44477 500.00 500.00
Proctor Ave.Watermaln (250,000.00)
Highland Ave Water Main (150,000.00)
Phase li of Natures Edge (500,000,00)' -
2018 Activity
Assessment Revenue 500.00 500.00
44477 500.00 500.00 - -
Estimated Balance 15,035.11 161,035.10 311,173.23 145,996.88 1,161,030.59 114,874.74 0.00 1,892.38
Capital Improvement Plan 2014 thru 201
River, Infi•astnictlu•e Improvements
City of Elk River, innesota Contact Engineer
Project# II-00 Type Infrastructure
—— — Useful Life 25 years
Project Name Intersection Enhancements
Category Street Construction
Priority n/a
Description
Complete enhancements of underperforrning intersections within the City of Elk River. Improvements will be considered on a yearly basis and
may include costs for right-of-way acquisition and construction of intersection enhancements. Such enhancements may include the extension or
addition of turn lanes,restriping,modifications of medians,or drainage.
2014 Project:
Left turn arrows @ Proctor&CSAH 1
Main/Parish Intersection
Flashing stop signs@ Highland Road&Proctor
Justification
These proposed enhancement projects are relatively small in size and cost for the benefit they will provide to the overall transportation system.
Expenditures 2014 2015 2016 2017 2018 Total
Construction/Maintenance 150,000 100,000 250,000
Total 150,000 100,000 250,000
Funding Sources 2014 2015 2016 2017 2018 Total
Street Improvement Reserve 150,000 100,000 250,000
Total 150,000 100,000 250,000
2014-2018 CAPITAL IMPROVEMENT PLAN
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Capital Improvement Flan 2014 thru 2018
Department hifiastructure Improvements
City of Elk Diver, Minnesota Contact Engineer
Type Unassigned
Project# II-32 Useful Life 15 years
Project Name Eastern Area Trail&Mobility Imp. Category Trail Improvements
Priority n/a
Description
Construct the missing pieces of trail along the east side of Twin Lakes Road from the Northstar commuter rail station to Trott Brook Parkway.
Also provide ADA compliant sidewalks and pedestrian ramps along Line Avenue from Main Street to 3rd Street.
Justification
This trail/sidewalk project will provide safe connectivity of our existing off street trail and sidewalk systems in the area.
Expenditures 2014 2015 2016 2017 2018 Total
Construction/Maintenance 400,000 400,000
Total 400,000 400,000
Funding Sources 2014 2015 2016 2017 2018 Total
Federal Grants 320,000 320,000
Street Improvement Reserve 80,000 80,000
Total 400,000 400,000
2014-2018 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan 2014 thru 2018
Department Infrastructure Improvements
City of Elk River, Minnesota Contact Planning Manager
Type Improvement
Project# II-33 Useful Life 15 years
Project Name Intersection Improvements
Category Landscaping/Boulevards
Priority n/a
Description
hnprove major intersection with landscaping
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Justification
Beautification of School/169,Jackson/169,Proctor/10,Main/10,and 171SO0 intersections
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Expenditures 2014 2015 2016 2017 2018 Total
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Construction/Maintenance 60,000 30,000 30,000 30,000 150,000
Total 60,000 30,000 30,000 30,000 150,000
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Funding Sources 2014 2015 2016 2017 2018 Total
Street Improvement Reserve 60,000 30,000 30,000 30,000 150,000
Total 60,000 30,000 30,000 30,000 150,000
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2014-2018 CAPITAL IMPROVEMENT PLAN
Capital Improvement Flan 2014 thm 201
Department Infiastr•ucriue Improvements
City of Ells River, Minnesota Contact Planning Manager
Type Improvement
Project# 11-34 Type
Life 25 years
Proiect Name Monument Signs
Category Landscaping/Boulevards
Priority n/a
Description
Add entrance monument signs at southbound 169,westbound 10,and northbound 169/101
Justification
Beautification goal:
add large monument signs at city entrances to satisfy beautification goals.
Expenditures 2014 2015 2016 2017 2018 Total
Construction/Maintenance 40,000 40,000 40,000 120,000
Total 40,000 40,000 40,000 120,000
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Funding Sources 2014 2015 2016 2017 2018 Total
Street Improvement Reserve 40,000 40,000 40,000 120,000
Total 40,000 40,000 40,000 120,000
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2014-2018 CAPITAL IMPROVEMENT PLAN
Capital Improvement Plan 2014 airu 2018
Department Infrastructure Improvements
City of Elk Diver, Minnesota Contact Planning Manager
r Type Improvement
Project# II-35 Useful Life 15 years
Project Name Boulevard Improvements
Category Landscaping/Boulevards
Priority n/a
Description
To achieve beautification goal for boulevard improvements
Justification
Several improvements to existing boulevards are planned:
Twin Lakes Road(north of 171 st)
193rd(west of County Road 13,east of Xavier)
Expenditures 2014 2015 2016 2017 2018 Total
Construction/Maintenance 100,000 80,000 180,000
Total 100,000 80,000 180,000
Funding Sources 2014 2015 2016 2017 2018 Total
Street Improvement Reserve 100,000 80,000 180,000
Total 100,000 80,000 180,000
2014-2018 CAPITAL IMPROVEMENT PLAN
P1 70}4 �/o70��
Capital o� nx»^,onm, Infrastructure mpmvomn m
City of Elk River, Minnesota cvum,t Engineer
� ........... ------------------------------------------- ----------...............----------------
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|r'oj'*N SL-09 | Useful Life 20 years
pnoj,um,m, Signal— Light Painting c^ux^ / a�um Maintenance
Priority mh
Description
Paint signal systems
Justification
According to MNDOT/City signal agreements it is the responsibility of the City to repaint signal systems as needed. With the age of the remaining
signal systems,repainting of 5 will be required in 2013, The last 2 systerns will be scheduled for painting in 2016 or as their condition requires.
Expenditures 2014 2015 2016 2017 2018 Total
oonmmmion8woimonmncw 12.000 1e.00
Total 12,000 12000
Funding Soomom 2814 2015 2016 2017 2018 Total
Street Improvement Reserve 12000 12,000
Total 12,000
Capital Improvement flan 2014 thru 201
Department Infiastructure linprovements
City of Elk River, Minnesota Contact Engineer
F Type Infiastiucture
Project# ST-12 Useful Life 20 years
Project Name Signalization of 193rd Avenue&Evans Street Category Street Construction
Priority n/a
Description
Install a signal system including EVP at the intersection of 193rd Avenue and Evans Street.Because of the proximity to TH169,the signal system
must be interconnected with the existing highway signal system.
Justification
The construction of 193rd Avenue(2009)street improvement opens 193rd to CSAH 13 allowing another route to and from TH169. In anticipation
of the increased traffic flow the intersection of 193rd Avenue and Evans Street was constructed to accept a signal system.
Expenditures 2014 2015 2016 2017 2018 Total
Planning/Design 250,000 250,000
Total 250,000 250,000
Funding Sources 2014 2015 2016 2017 2018 Total
Municipal State Aid 250,000 250,000
Total 250,000 250,000
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2014-2018 CAPITAL IMPROVEMENTPLAN
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Capital Improvement flan 2014 thru 201$
Department Iufiastnicture Unprovements
City of Elk liver, Minnesota Contact Engineer
Type Infrastructure
Project# QZ
Useful Life 25 years
Project Name Quiet Zones — —
Category Street Construction
Priority n/a
Description
Establish a quiet zone at all street crossings along the BNSF rail line.
Justification
This project will involve the installation of supplemental safety measures and wayside horns to qualify the entire rail corridor through Elk River as
a quite zone.
Expenditures 2014 2015 2016 2017 2018 Total
Construction/Maintenance 500,000 500,000
Total 500,000 500,000
Funding Sources 2014 2015 2016 2017 2018 Total
Street Improvement Reserve 500,000 500,000
Total 500,000 500,000
2 014-2 018 CAPITAL IMPROVEMENT PLAN
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