7.1. PRSR 10-09-2013 City of
El *i_
Request for Action
River
- To Item Number
Parks and Recreation Commission 7.1
Agenda Section Meeting Date Prepared by
Action Items October 9,2013 Michael Hecker,Parks and Recreation Director
Item Description Reviewed by
Parks Improvement Fund Cal Portner, City Administrator
Reviewed by
Action Requested
City staff recommends that the Parks and Recreation Commission approve the Parks Improvement Fund
projects for 2014, including the Oak Knoll football field lights.
Background/Discussion
The discussion on parks projects for 2014 started at a work session on September 10. The
recommendations from this work session were reviewed and then presented with updates at a second
work session on October 2. The final recommendations for park projects, in priority order,for 2014
from both staff and the Parks Commission are listed on the attached Parks Improvement Fund
spreadsheet.
One of the major project updates is the Oak Knoll football field lights. It was discussed at the October 2
work session that this project be paid for from a separate funding source because it's a onetime non-
recurring expense. It is a unique project providing athletic field lighting for a 100-yard football field that
includes a donation of$73,333 from the Youth Football Association and the Youth Lacrosse
Association. Both associations have stressed the need for an additional lighted field in Elk River.
All of the projects on the attached spreadsheet will be presented to City Council at a work session on
November 4.
Financial Impact
The projects proposed on the 2014 Parks Improvement Fund spreadsheet will be paid for from revenues
from the city liquor stores. City Council will need to approve the football field lights paid for from a
separate fund that will be discussed at the November 4 City Council work session. The donations from
football and lacrosse will need to be formally approved by City Council.
Attachments
• Parks Improvement Fund spreadsheet with Oak Knoll football field lights
'POWERED I P
NATURE
.-GS Laaa .?P c .'.t qf'4 ! +k V"wN3. .. i9F.
Oak Knoll Football field lights
2014F 2015F 2016F 2017F 2018F 4k
Revenues ('-€.
Other Revenue ,f.
Interest Income 462 296 170 235 4,052 i,.
Grants/Donations 2..I
Misc.(HillsideNJoodlands) 10,000 10,000 10,000 10,000 10,000 ''E
1fi 9
Transfer In-Liquor Fund 260,000 260,000 260,000 260,000 260,000 '
Donations - - JIB 73,333 Donation from FootbalVLacrosse
Total Revenue 270,462 270,296 270,170 270,235 274,052 I, 73,333 $43,000 in 2014
Expenditures a'
Playground Safety 6,000 3 5,000 5,000 5,000 5,000 g
Trail Repairs&Connections 113,000 1 100,000 100,000 100,000 100,000 F!?
Orono Park Improvements 51,000 4 20,000 _ j;
Orono Park Health Beat Fitness 11,500 '°i
Bailey Point Kiosk 15,000 I ti'
Doq Park irrigation and trees 6,000 5 xic
Park Property Lines 3,000 3,000 3,000 3,000 Tgi
Parks Master Plan Update" 50,000 2 j,r.
Parks Master Plan needs assessment 15,000 2 00
Upgrade irrigation to smart systems 5,000 5,000 5.000 5,000 ! j.
VAC Complex welVirrigation 35,000 6 it jjtP,
ai
Deerfield playground replacement 70,000 !!!'!'
Deerfeild improvments 25,000
Atthletic field improvements 30,000 30,000 30,000 30,000 '.!jI
Baldwin Park improvements 15,000 BB
Windsor park improvements 20,000 IRV
Lions Park Playground replacement 80,000 liar
Oak knoll field upgrades VIC 127,041
Ififii Total Expenditures 276,000 274,500 268,000 143,000 143,000 fig 127,041
fiim
Revenues less Expenditures (5,538) (4,204) 2,170 127,235 131,052 a (53,708)
raf ..w'!a ; s ,nrj ISe RME v m E s ;vv r t` )1,N 'l itig i' 1
?:i3' 57.7% Donation as%of cost
14401440011g0(1111011MMEZIEHLMESSINICEMSOOMMINIPSEMRSOManimmEtaa
=anticipated to do an RFP for both Comp Plan and Park Plan,costs may be reduced.
Yearly Transfer is made in June after City audit from Liquor Profits
The following projects are anticipate to be on future Park Improvement Plan updates
YAC Ball Field lights
Skate Park replacement
Pavement for YAC Complex
Pavement for YAC Football
YAC Athletic Field w/lights
YAC Fields 5 and 6 lights
Orono Parking Lot lights
Orono Parking Lot reconstruction
Orono Complex upgrades
Interpretive/Ski chalet
Hockey Rink Trott Brook
Hockey Rink at Lions Park
Upgrad lighting at the Orono Complex
Softball Field at Trott Brook Park
Splash Pad at Orono Park
Flush toilets and shelter Orono Park
Major trail repair near Trott Brook
Major trail repair Woodland Trails
Volleyball courts w/lights Orono Park
Additional ball fields w/lights
Additional Soccer/Lacrose fields w/lights
Trail connections
Park kiosks and signage
Hillside Park improvements
updated 9/30/13