6.1. ERMUSR 10-08-2013 Elk River
Municipal Utilities UTILITIES COMMISSION MEETING
TO: FROM:
Elk River Municipal Utilities Commission Theresa Slominski — Finance and Office Manager
John Dietz—Chair
Al Nadeau— Vice Chair
Daryl Thompson—Trustee
MEETING DATE: AGENDA ITEM NUMBER:
October 8, 2013 6.1
SUBJECT:
Staff Update
DISCUSSION:
We had 2,266 credit card payment transactions in September, compared to 2,206 in August. The
fee for September should be $5,098.50. We will probably see an increase in payments next
month before the Cold Weather Rule becomes effective.
Shut-offs are scheduled for October 8th and October 10th (if a second date is necessary.) This
will be the last time to turn customers off and collect payment before the Cold Weather Rule
limits are in place. It is a good chance for the customer to get caught up before the winter season
starts or their past due amount could potentially increase significantly during that Cold Weather
Rule season.
Customer Service Week is October 6th through October 12`h. It is a week every year that the staff
providing customer service are rewarded and thanked for their dedicated service to our
customers. To show our appreciation of them, lunch will be provided on Wednesday and tokens
of appreciation will be distributed. Please take a moment to thank them for their service to our
customers.
The four staff that went to the NISC conference came back very excited about the software
conversion and even more confident that we made the right decision in our selection. The
company does a phenomenal job of listening to the customers and meeting their needs. Initially,
there will be many efficiencies that will be realized for customer accounts and accounting
processes. Futuristically, we are definitely with a software company that we can grow "into' as
they have the technology already in place for many things we want to do with customer meter
interaction, mapping capabilities, outage management, and more.
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A PCA credit of 5 mils was distributed to customers on September's billing, for$135,135.63.
We have 5 more mils we could distribute and, depending on any charges in the next few months'
purchased power, we hope to distribute a credit again in December.
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*--Elk Riv
Municipal Utilities UTILITIES COMMISSION MEETING
TO: FROM:
Elk River Municipal Utilities Commission Troy Adams, P.E. —General Manager
John Dietz—Chair
Al Nadeau— Vice Chair
Daryl Thompson— Trustee
MEETING DATE: AGENDA ITEM NUMBER:
September 10, 2013 6.1a
SUBJECT:
Staff Updates—General Manager
DISCUSSION:
• The amendments to the original Non-Exclusive Tower Attachment Agreements with
Sprint for the Gary Street and Johnson Street water towers which had been approved by
the Commission last month have now been executed by Sprint. Sprint's subcontractors
are now working on upgrades.
The Sprint upgrade work that had been performed on the Auburn Street water tower has
been completed and a final inspection by our contractor KLM has been completed. Staff
will be working to close out this project this month.
• Verizon continues to work through their analysis of our Johnson Street and Gary Street
water tower sites as potential locations for their 4G system upgrades. Template non-
exclusive tower attachment agreements have been provided to Verizon for review. We
have received the preliminary drawings from Verizon and will be submitting those for
engineering and structural review.
• The rehabilitation to the Freeport water tower has been completed. Staff is working with
Badger State Inspection, our contracted project management, to close out this project this
month.
• I've been working with Minnesota Municipal Utilities Association (MMUA) and the
other Minnesota municipal utilities that submitted 3 year notice for Mid-Continent Area
Power Pool (MAPP) membership withdrawal last month. We had been working on terms
for an early buy out without having to continue membership for 3 more years. We do not
have final numbers but the early out for ERMU is projected at an estimated $30,000.
This would likely be a budgeted expense for 2014. I will bring back more specific
information at a future Commission meeting.
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• The vacant Inventory/Maintenance position opening that was posted and advertised
closed on September 27. Management is currently reviewing the applicants and will be
setting up interviews for the week of October 14-18.
• The Well #7 water main improvements project that is included in the 2014 water
department capital budget will add over 2,700 additional feet of water main on the east
side of Elk River in the vicinity of Twin Lakes Road and County Road 12. This water
main improvement will route the output from filter plant at Well #7 located on Twin
Lakes Road and connect with water main at the intersection of Twin Lakes Road and
County Road 12. This project is the second phase of the Well #9 water main
improvements project that was completed in 2012 and was funded from the City's Trunk
Utility Fund. This addition will improve water capacity to the southeastern area of Elk
River, specifically the Natures Edge Business Park.
The water main additions of this project are in accordance with the City's Trunk Utility
Fund policy and this request has been reviewed with the City Engineer and City Financial
Director. This project is currently estimated at $300,000. Staff has requested the City for
funding for this project from the City's Trunk Utilities Fund. This request was to be
considered by City Council during the workshop for the 2014 CIP Budget on October 7.
• The SPX/Waukesha transformer was delivered to our North Substation as planned on
September 25. The trailer that it arrived on had a total length of 140ft which required the
assistance of ERPD to shut down US H W Y 169 while the driver backed the truck across
the highway into the substation site. The existing transformer was removed on the same
day prior to the new transformer being set in place. The existing transformer weighs
approximately 45,000lb; the new transformer weighs over twice as much. Both
transformers were moved by crane. The whole process took the majority of the day. It is
worth noting that ERPD was very flexible and helpful in assisting with traffic control.
The timing of the delivery was not perfect, yet ERPD with little notice accommodated
our needs. Chief Rolfe and his staff deserve a big thank you for their help. Photos are
attached from your reference.
The new breaker associated with the North Substation upgrade project has also been set.
The relays and battery banks were tested by Great River Energy (GRE) on October 1.
SPX/Waukesha personnel trimmed out the transformer on October 2. This included
installing the high side bushings, arresters, and radiators. They also performed a number
of electrical tests to ensure the transformer is not damaged from transportation.
If all goes well, the transformer and substation will be on line by the time of the
Commission meeting.
This was a major project for EMRU staff which has taken over a year. From the
engineering and formal bidding process to the delivery and installation, this project filled
the plates of many ERMU employees. In particular, Mark Fuchs deserves recognition for
shouldering the lion's share of the work. Mark made sure that where the rubber meets
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the road, things got done on time safely. He really did a great job. Also worth pointing
out, we used engineering and construction services from GRE and were extremely happy
with them.
• Mississippi Cove 2nd Addition in Otsego is located off County Road 39 at the western
edge of ERMU's electric service territory. The development is also partially in Wright-
Hennepin Cooperative Electric Association (WH) service territory. At the time this area
was being developed in 2007, ERMU and WH met to discuss details of the electrical
service boundaries. Unfortunately that meeting lead to the erroneous division of electric
service territory. Because of a misunderstanding of where the electric service territory
boundary was, WH installed underground electric distribution to approximately 7 bare
ground lots within ERMU territory.
I had discovered this error in early 2009 and worked through the Interim General
Manager to bring the issue to the attention of WH. The error was recognized by WH and
they agreed to work towards a resolution. The result of those discussions was to trade
lots of equal load potential when a new development was platted in Otsego that split
between ERMU and WH service territory. Because of the economic slowdown there has
not been any development in Otsego that would allow for this resolution.
In 2013 ERMU brought the issue back to the attention of WH to work towards an
expedited resolution. Again we came to the conclusion that until development picks up
we'll need to wait. I'd requested that at a minimum ERMU and WH draft an agreement
outlining the resolution. We have now received a letter from WH looking to draft that
agreement. The letter is attached for reference.
Since we'd had those discussions earlier in 2013, the lots in question have now started to
develop. As of today there are two homes being built. This is a deal changer for ERMU
and we'll look to open discussion with WH again to work out a reasonable and equitable
solution under the new circumstances.
• On Friday September 27 the Minnesota Public Utilities Commission (MPUC) held an
information smart grid workshop. The workshop was the fifth of a series of smart grid
workshops and focused on microgrids. The notice for the workshop is attached for
reference.
I was invited to present with Steve Downer from MMUA on Municipal microgrids in
Minnesota. This afforded me the opportunity to showcase ERMU and the significant
asset to our community that our emergency generation can provide. I also highlighted
our participation in Sherburne County's recent hazard mitigation planning.
Our power plant is a dual-fuel diesel/natural gas facility equipped with black start
capability. What this means for our customers is that in the event of a natural disaster or
tragedy that would result in the transmission grid being down (i.e. tornado, ice storm,
equipment failure, terrorism, etc...), we can separate from the transmission grid becoming
a microgrid and generate electricity to serve critical infrastructure. Our diesel fuel
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storage tanks are large enough for us to run our engines at maximum output for
approximately 7 days. We could also switch them over to run on natural gas during that
time.
During the 2013 ice storms of southern Minnesota, Worthington Municipal Utilities
operated their generation to schedule power to their community while their neighbors
were out of power for approximately a week. It is difficult for anyone to be without
electricity for a week, but this likely means your city's wastewater and water systems are
also out of power. Clean water and proper handling of wastewater are critical to life.
Because of a municipal electric utility's inherent connection with other city utilities it
becomes much easier to coordinate work efforts to restore power to these critical city
facilities. This is also true for coordination of power restoration with police, fire, and
other governmental entities.
Overall, the presentation went very well. The workshop was attended by MPUC Chair
Beverly Jones Heydinger, Commissioner Nancy Lange, and Commission Betsy Wergin,
as well as MPUC staff and other industry representatives. As you may recall
Commissioner Wergin was formerly a Sherburne County Commissioner and was
instrumental in the inception of our Landfill Gas-to-Electric Generation Facility.
• I had intended of bringing back a tentative schedule for strategic planning discussions to
review with the Commission at this meeting. Due to the amount of material on the
agenda I've postponed the strategic planning scheduled discussion until a future date.
ATTACHMENTS:
• North Substation Transformer Upgrade Photos.
• Letter from Wright-Hennepin Cooperative Electric Association regarding Mississippi
Cover 2"d Addition Service Boundary; dated September 27,2013.
• MPUC Notice of Information Smart Grid Workshop; Issued September 4, 2013.
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Elk River
Municipal Utilities UTILITIES COMMISSION MEETING
TO: FROM:
Elk River Municipal Utilities Commission Mark Fuchs— Electric Superintendent
John Dietz—Chair
Al Nadeau— Vice Chair
Daryl Thompson— Trustee
MEETING DATE: AGENDA ITEM NUMBER:
October 8, 2013 6.l c
SUBJECT:
Staff Update
DISCUSSION:
• Had six new services.
• Working on changing out a few of our older rusty live front switchgear. The new
switchgear is dead front and safer to work on.
• Continue rebuilding Troy and Union Street. This is an overhead 2400 volt line that we are
changing to underground and upgrading the voltage to 7200.
• Buried some overhead secondaries on 3`d street and replaced some street light poles. This
was part of the road project the City was doing.
• Continue working on feeder 94 rebuild. The first part of this job is removing the overhead
three phase rear lot line that is located between School St. and Gates Ave.
• Started working on the second part of the feeder 94 rebuild. We are installing primary
wire to loop the transformers for the businesses east of Gates Ave.
• Working on getting the new substation transformer at the north substation site back on
line.
• Working on changing out the 69kv breaker at the Waco substation and doing
maintenance on the 69kv air switch.
• Working on changing out the street light poles and light fixtures on Gates Ave. We are
installing fiberglass poles and LED fixtures.
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Elk River
Municipal Utilities UTILITIES COMMISSION MEETING
TO: FROM:
Elk River Municipal Utilities Commission Wade Lovelette—Superintendent of Technical
John Dietz—Chair Services
Al Nadeau — Vice Chair
Daryl Thompson—Trustee
MEETING DATE: AGENDA ITEM NUMBER:
October 8, 2013 6.1
SUBJECT:
Staff Update
DISCUSSION:
• The Locating department had a total of 396 locate tickets in September; seven of
them being emergency tickets, three cancelations, eight meets, 363 normal and 15
updated tickets.
• As of September 30th, 2013, the Security Systems Department had a total of 105
phone contacts, five systems quoted, eight system sales made, nine installs
completed, 39 service calls and five personal visits.
• Electric Technicians continue with the meter reading, power bill, substation checks
and off-peak issues. They continue to change out the three phase meters to radio read
meters. Our new Electric Technician is being trained in all aspects of the trade.
• The power plant staff did the monthly run of the engines. The engines ran good with
no problems.
• Staff continues to collect data with the GPS for our ArcView maps as time permits.
• Steve and Jeff continue directional boring on some of the rebuild projects.
• I have submitted the application for the next RP3 Award. This award goes from May
1, 2014—April 30, 2017. Many thanks to the whole organization for supplying me
with the needed information to meet the criteria for the four industry-recognized
disciplines: Reliability, Safety, Work Force Development and System Improvement.
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Elk River
Municipal Utilities UTILITIES COMMISSION MEETING
TO: FROM:
Elk River Municipal Utilities Commission David Berg— Water Superintendent
John Dietz—Chair
Al Nadeau — Vice Chair
Daryl Thompson —Trustee
MEETING DATE: AGENDA ITEM NUMBER:
October 8, 2013 6.1
SUBJECT:
Staff Update
DISCUSSION:
Pete has been working on locating gate valves. There seems to be a lot of valves that have been
covered by blacktop and some have been covered with dirt over the years by road construction.
Pete also has been working with Bolten & Menk to assist the GPS contractor in locating the
remaining couple hundred valves, which reduces contracting time.
Angela has been working with costumers on commercial irrigation rebates. She has finished
painting hydrants and will now be doing hydrant and valve repairs with Pete. Angela has also
been doing many well maintenance tasks, assisting the electric department with GPS work, and
changing out some of the last few remaining commercial meters.
Eric and Kelly have finished the final inspection at the Freeport tower and have made sure that
everything was done to spec. The street projects are just about finished. Eric is checking to make
sure the valves that were in the road have not been left covered with blacktop - so far five valves
were under the blacktop. Sprint is working on the installation of their new antennas. Eric and
KLM work with Sprint to make sure that the installation goes smoothly. He is also finishing the
private hydrant inventory and there are about 192 private hydrants that need to be on a
maintenance and paint schedule. •
We have received the results from our Lead and Copper test. We passed in both categories. The
letter from the Department of Health is attached.
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M I N N E S O T A
MDH
DEPARTMENT OF HEALTH
Protecting maintaining and improving the health of all Minnesotans
September 26, 2013
Elk River Municipal Utilities
P.O. Box 430
Elk River, Minnesota 55330 - 5600
Gentlemen/Ladies:
SUBJECT: Lead/Copper Tap Water Monitoring Report, PWSID 1710004
This letter is to report the results of your recent lead/copper monitoring that is required by the Safe
Drinking Water Act. The results revealed the following 90th percentile levels:
90th percentile lead level =2 pg/1 (rounded as 0.002 mg/l).
The action level for lead is 15.0 pg/l.
90th percentile copper level=208 pg/1 (rounded as 0.208 mg/1).
The action level for copper is 1300 µg/1.
Based on these results, your public water system has not exceeded the action level for lead and has
not exceeded the action level for copper.
By federal rule,40 CFR 141.85, you are required to provide the lead/copper results to persons served
at the sites that were tested. In addition, you must provide them with an explanation of the health
effects of lead/copper, list steps consumers can take to reduce exposure to lead/copper in drinking
water, and water utility contact information. The notification must also provide the maximum
contaminant level goals, the action levels for lead/copper, and the definitions for these two terms.
Notification must be made within 30 days by U.S. Mail. If the residence is a rental property, both the
occupant(s) of the residence and rental property owner must be notified. To assist you in meeting the
notification requirements, we have enclosed a sample letter and a fact sheet on lead/copper in drinking
water. All of the information contained in the sample letter is EPA required language and must be
included in your letter and provided to the homeowner. If you would like to receive any of the
enclosed documents via e-mail, please send your request to pauline.wuoti @state.nm.us.
The lead/copper sampling site addresses are private data. This information was classified as
"nonpublic"by the Minnesota Department of Administration in October 2004, upon the request of
Minnesota Department of Health(MDH) and Minnesota community water supply systems. When
notifying the persons served at the sites that were tested, provide them with the results for that address
only.
General Information: 651-201-5000 • Toll-free: 888-345-0823 • TTY: 651-201-5797 • www.health.stare.mn.us
An equal appartunity employer
128
Elk River Municipal Utilities
Page 2
September 26, 2013
PWSID 1710004
Within 10 days after notifying the residents of their results, you must complete the enclosed
Lead/Copper Results Delivery Certification form and return it to us along with a copy of the letter that
you sent to the residents notifying them of their results. A return envelope is enclosed for your
convenience.
Please note that all enclosures are sent to the addressee of this letter. Persons receiving a copy (cc) of
the letter do not receive any enclosures. It is the responsibility of the addressee to follow through with
the requirements.
Your next round of lead/copper monitoring has been scheduled for July 2016. Sample bottles will be
sent to you from a contract laboratory early in the monitoring period. The enclosed report should be
placed in your records and a copy maintained on or near the water supply premises and available for
public inspection for not less than ten(10) years.
If you have any questions, please contact me at 651/201-4674,or Lih-in Rezania at 651/201-4661.
Sincerely,
Pauline A. Wuoti
Community Public Water Supply Unit
Environmental Health Division
P.O. Box 64975
St. Paul, Minnesota 55164-0975
PAW
Enclosures
cc: Water Superintendent
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Elk River
Municipal Utilities UTILITIES COMMISSION MEETING
TO: FROM:
Elk River Municipal Utilities Commission Tom Sagstetter - Conservation and Key Accounts
John Dietz—Chair Manager
Al Nadeau — Vice Chair
Daryl Thompson —Trustee
MEETING DATE: AGENDA ITEM NUMBER:
October 8,2013 6.1f
SUBJECT:
Staff Update
DISCUSSION:
• Attended Tri-County Community Action Energy Resource Fair. Met with 5 ERMU
customers at the event. The major topic of discussion was getting a budget plan set up.
The event was a success and there were hundreds of people that attended. Will
recommend shorter hours next year to Tri-Cap. For a first time event the participation
was good, and the customers that attended really got value from learning about efficiency
and how to save money.
• Met with Rebecca Haug and John Setala on the future of Energy City and future
involvement of the City. 1 was tasked by the Energy City Commission to schedule a
meeting between City Administrator Cal Portner, Chairman Setala and Vice Chair
Sagstetter on how Energy City will be supported in the future with staff changes in the
EDA and Environmental areas.
• Met with Rebecca Haug to determine what additional support ERMU can provide to the
City as a result of staff changes in the Environmental department in relation to garbage
and recycling services.
• Working with large commercial customers on power quality issues on the customer side of the
meter.
• I have also been coordinating schedules with industrial customers as a result of equipment
upgrades at the Waco and North Substations.
• Received four commercial irrigation water conservation rebate applications. I will work with
water department staff to validate installation and will apply bill credit rebates on the accounts for
the Smart Controllers and the exemption from tier 3 pricing for next year once all equipment's
have been verified.
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ELK RIVER MUNICIPAL UTILITIES EDUCATION/ SEMINAR REPORT
DATE Sep+• 1 - a-') /`6-0h
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ELK RIVER MUNICIPAL UTILITIES EDUCATION / SEMINAR REPORT
DATE 10/2/2013
EMPLOYEE NAME Lorrie Franz
TITLE OF EDUCATION/SEMINAR MIC (Member Information Conference)
ORGANIZATION SPONSORING EDUCATION SEMINAR NISC
DATES ATTENDED 9/22-9/25
LOCATION St. Loius, MO
WHY DID EMPLOYEE CHOOSE TO ATTEND
Opportunity to research and prepare for the upcoming software conversion.
WHAT INFORMATION WAS LEARNED BY ATTENDING
This users conference was very well structured and implemented. We had an opportunity to meet NISC
staff as well as talk to other NISC members, including some that had recently transitioned off the soft-
ware that we currently use, onto NISC billing and accounting software. We were able to get a better
picture of what the software is capable of, as well as information about implementation. Several
specific classes were targeted to different accounting areas and how to use the functionality of the
software. The materials from the training will be useful when we implement. NISC is very innovative
in use of the software and technology, I am looking forward to driving toward these innovations. We also
had a tour of the HC and the printing and mailing facility.
WAS INFORMATION CONVEYED TO SUPERVISOR AND CO-WORKERS AND TO WHO
Initial feed back was shared with the office staff, a more formal session will follow on Oct. 14 and will
incorporate some of the training materials from NISC as well as a video taken at their facility and a
panel discussion with Q&A. Details have also been shared with Theresa Slominski.
L. Franz
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ELK RIVER MUNICIPAL UTILITIES EDUCATION / SEMINAR REPORT
DATE 10/2/2013
EMPLOYEE NAME Michelle Lee Anderson
TITLE OF EDUCATION/SEMINAR NiSC Member Information Conference(MIC)
ORGANIZATION SPONSORING EDUCATION SEMINAR NiSC
DATES ATTENDED 9/22/2013-9/25/2013
LOCATION America's Center in St Louis, MO
WHY DID EMPLOYEE CHOOSE TO ATTEND To gain further knowledge of what NiSC has to offer
ERMU in software and other services.
WHAT INFORMATION WAS LEARNED BY ATTENDING
The software and services that NiSC has to offer is beyond anything that ERMU has had access to from
our current software company. With NiSC I can see enormous growth in ERMU's future in how we are
able to run our business and better assist our customers with service, outages and conservation.
We were able to attend many different sessions that touched on numerous topics and though we are
limited on our exposure to the NiSC software it was interesting to get a little feel of what their software
has to offer us. I found that the interaction with current members of NiSC and NiSC staff proved to be
just as if not more beneficial.
A huge piece I took from the conference is that NiSC embraces technology and uses it to its fullest
potential to assist their members in being more efficient as well as the tools that will greatly benefit
our customers. NiSC has a lot to offer ERMU, we need to continue to push ourselves to a place where
we are able to take advantage of all that NiSC has to offer.
WAS INFORMATION CONVEYED TO SUPERVISOR AND CO-WORKERS AND TO WHO
On Thursday 9/26 the group that was able to attend the MIC was able to briefly share our experience
with Troy and Theresa as well as the office staff. The group that attended the MIC also met with Theresa
on 10/2 to discuss how to inform staff of our experience at the MIC. We have a meeting planned for 10/14.
Michelle Lee Anderson
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ELK RIVER MUNICIPAL UTILITIES EDUCATION / SEMINAR REPORT
DATE 9/30/2013
EMPLOYEE NAME Greg Scherber
TITLE OF EDUCATION/SEMINAR Member Information Conference
ORGANIZATION SPONSORING EDUCATION SEMINAR NISC
DATES ATTENDED 9/23-9/25/13
LOCATION St. Louis, MO
WHY DID EMPLOYEE CHOOSE TO ATTEND Evaluate the new billing software ERMU is investing in,
learn more about it's strengths/weakenesses, and network with NISC employees and other users.
WHAT INFORMATION WAS LEARNED BY ATTENDING The 4 attendees from ERMU each
scheduled classroom sessions catering towards our own area of expertise. Technically, I learned about
the online interface our customers will be using, the mobile applications available to our outside staff,
and about training tools available to us as new users and what will be available for ongoing training.
Personally, I learned what a dedication to service the NISC organization upholds for both it's
customers and it's staff. Everyone we met on the NISC team was very professional, welcoming, and
excited we were joining their"family"as they all put it. We also spoke with many users both through
arranged meetings and through random conversation, and couldn't find a single negative comment regarding
the organization or the software. Everyone we spoke to loves the product and services. Which was good to
experience, very promising for our future. We also toured the NISC HQ and mail center, amazing facility.
WAS INFORMATION CONVEYED TO SUPERVISOR AND CO-WORKERS AND TO WHO
Some information to some staff, a more detailed discussion panel is scheduled with all staff to go over
the entirety of our experience and what we've taken away from it.
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