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09-10-2013 PC MIN • City of ElkMeeting of the Elk River Planning Commission River Held at the Elk River City Hall Tuesday, September 10, 2013 Members Present: Chair Anderson, Commissioners Jeremy Johnson,Keefe, Keller, Konietzko and Westberg Members Absent: Commissioner Eric Johnson Staff Present: Planner/Park Planner Chris Leeseberg,Planning Intern Zach Carlton, and Recording Secretary Debbie Huebner Also Present: Councilmember Barb Burandt 1. Call Meeting to Order Pursuant to due call and notice thereof, the meeting of the Elk River Planning Commission was called to order at 6:30 p.m. by Chair Anderson. 2. Pledge of Allegiance The Pledge of Allegiance was recited. 3. Consider 9/10/13 Planning Commission Agenda Moved by Commissioner Westberg and seconded by Commissioner Jeremy Johnson to approve the September 10,2013 Planning Commission agenda. Motion carried 6- 0. 4. Consider August 13, 2013 Planning Commission Meeting Minutes Motion by Commissioner Westberg and seconded by Commissioner Jeremy Johnson to approve the August 13, 2013 Planning Commission Meeting Minutes with the following correction: Page 1—Item 1: Chair Anderson called the meeting to order. Motion carried 6-0. 5.1 Request by Marilyn VanPatten for Preliminary Plat Approval (Heritage Maples), Case No. P 13-03 — Public Hearing • Planning Commission Minutes Page 2 September 10,2013 5.2 Request by Marilyn VanPatten for Conditional Use Permit for PUD • (Heritage Maples), Case No. CU 13-I I — Public Hearing The staff report was presented by Zach Carlton. Mr. Carlton stated that additional information is needed before action can be taken on this item. Staff recommended the Planning Commission continue the item until the requested information is submitted and a public hearing will be re-advertised at that time. Commissioner Jeremy Johnson asked why only 15 parking stalls are shown on the plan. Mr. Carlton explained that since this will be a care facility, the parking will be used by staff and visitors and meets the city's requirements. Chair Anderson asked if there would be an issue with continuing the item,in regards to the 60-day rule. Mr. Leeseberg stated that Mr. Barnhart is aware of the requirement and did not express any concern with the dates. Chair Anderson opened the public hearing. He asked if the applicant objected to continuing the item. Marilyn VanPatten, 10451 175`h Ave NW, applicant, stated she did not have an issue with continuing the items. Ms.VanPatten explained that she became involved in the project because of the need for memory care facilities. She stated that Guardian Angels has closed their facility and other facilities have 20—30 people on their waiting lists. Motion by Commissioner Konietzko and seconded by Commissioner Westberg to continue action on the Heritage Maples project pending resolution of the items outlined in the staff comment letter dated August 12, 2013 , and the following additional comments based on the review of the revised plan, and to re-advertise the public hearing when the information is received by staff: 1. A site plan for the PUD, including location, size and use of all lots, buildings,parking areas,ponding,parks and open space 2. Building elevations illustrating uniform design elements, building materials and color schemes. 3. A plan for the installation of on-site public improvements (including utilities, streets, etc.) necessary to serve the PUD. 4. A unified Landscape Plan including berms, screening, and landscaping materials. Motion carried 6-0. 5.3 Request by Keith Steiss for a Conditional Use Permit for Auto Sales in the C-3 Zoning District, Case NO. CU 13-10 — Public Hearing Planning Commission Minutes Page 3 September 10,2013 • The staff report was presented by Zach Carlton. Mr. Carlton noted that there was a prior CUP for the site,but that it expired in January 2013. Commissioner Konietzko asked if staff has received all outstanding information. Mr. Carlton stated that there are still some outstanding items. Chair Anderson opened the public hearing. Mr. Steiss, applicant, stated that he agrees with most of what staff has requested and believes that they can work out the details. He requested that the Planning Commission approve the CUP and that he will continue to work with staff to provide the information they requested. He stated that when he first called the city he was told that he could operate his business on the site, and that after further research, staff found that the existing CUP had expired. He stated that he has over $500,000 invested in the property and needs to get his business running in order to recoup on his investment. He stated that he has spent a great deal of money on the building and cleaning up the site. Mr. Steiss stated that he has other businesses in the area if the Commission wanted to visit. Chair Anderson asked if Mr. Steiss was aware of the FAST Study and potential impacts in 15 or so years on this site. Mr. Steiss stated that he has been made aware of the study. Chair Anderson asked if Mr. Steiss can produce the necessary items • staff has requested. Mr. Steiss stated yes. Discussion by the Planning Commission and staff followed regarding approving or tabling this item. There being no further business, Chair Anderson closed the public hearing. Commissioner Keefe asked when Oliver&Associates expected to have the requested plans prepared. The representative stated that he could have something ready for the next meeting. Commissioner Konietzko asked if there was any risk in approving the CUP without the conditions being met at this time. Mr. Carlton stated staff would continue to negotiate with Mr. Steiss. Mr.Leeseberg noted that the applicant has two years to complete all the requirements of the CUP. He stated that the City Council can approve the CUP,but it is up to staff to sign off when the conditions have been met. Commissioner Konietzko asked staff if there was a possibility of any unknowns that could become an issue if the CUP was approved. Mr. Carlton stated that he did not foresee anything coming up. He stated that he reviewed the previous CUP for the property and everything seems to be in order. • Motion by Commissioner Jeremy Johnson and seconded by Commissioner Konietzo to recommend approval of the request by Keith Steiss for a Planning Commission Minutes Page 4 September 10,2013 Conditional Use Permit for auto sales at 11044 167th Ave NW,with the following conditions: • 1. Revised site plans prepared by a registered engineer illustrating required parking, curbing, islands, drainage sign location, and lighting plan.' 2. Submittal of a landscape plan,prepared by a landscape architect,which meets all requirements as outlined in city ordinances. Motion carried 6-0. 6.1 City Council Liaison Update Councilmember Burandt gave an update on the progress of the Quiet Zones project. 6.2 Comprehensive Plan Update Commissioner Konietzko provided an update on the Comprehensive Plan update process. The following topics were reviewed at the last meeting: Transportation, Utilities,and Housing. He noted that only about 10 people attended the July 24`h open house. He stated that the December open house will be more widely advertised. Mr. Leeseberg noted that there will be documents and plans available for the public at the December open house. 7. Adjournment There being no further business, Commissioner Westberg moved to adjourn the meeting. The meeting of the Elk River Planning Commission adjourned at 7:15 p.m. Minutes prepared by Debbie Huebner. ina Allard ty Clerk Q\ Dana Anderson, Chair Planning Commission