4.1 DRAFT MEETING MINUTES (2 SETS) 10-21-2013 CLOSED MEETING OF THE ELK RIVER CITY COUNCIL
HELD AT THE ELK RIVER CITY HALL
MONDAY, OCTOBER 7, 2013
Members Present: Mayor Dietz, Councilmembers Wilson,Burandt,Westgaard,and
Motin
Members Absent: None
Staff Present: City Administrator Calvin Portner, City Attorney Peter Beck,and Executive
Secretary/Deputy City Clerk Jessica Miller
Also Present: Attorney Tom Scott, Campbell Knutson
1. Call Meeting To Order
Pursuant to due call and notice thereof,the meeting of the Elk River City Council was called
to order at 6:21 p.m.by Mayor Dietz.
2. Closed Meeting-Attorney-Client Privilege,Land Use Litigation
The purpose of the closed meeting was to discuss the lawsuit involving Pinewood Golf
Course pursuant to MN Statute 13D.05,subdivision 3(b),attorney-client privilege.
3. Adjournment
There being no further business,Mayor Dietz adjourned the closed meeting of the Elk River
City Council at 6:49 p.m.
John J.Dietz,Mayor
Tina Allard,City Clerk
VA
City of
Elk Meeting of the Elk River City Council
River Held at the Elk River City Hall
Monday, October 7, 2013
Members Present: Mayor Dietz, Councilmembers Wilson, Burandt,Westgaard, and
Motin
Members Absent: None
Staff Present: City Administrator Calvin Portner, Community Operations and
Development Director Suzanne Fischer, Community Operations and
Development Deputy Director Jeremy Barnhart, City Engineer Justin
Femrite,Director of Economic Development Brian Beeman,ERMU
Operations Manager Troy Adams, Finance Director Tim Simon, Fire
Chief John Cunningham,Planning Intern Zack Carlton, City
Attorney Peter Beck, and Executive Secretary/Deputy City Clerk
Jessica Miller
I. Call Meeting to Order
Pursuant to due call and notice thereof, the meeting of the Elk River City Council
was called to order at 6:56 p.m. by Mayor Dietz.
2. Pledge of Allegiance
The Pledge of Allegiance was recited.
Mayor Dietz indicated long-time city employee Case Hayward passed away and asked
for a moment of silence in Case's honor.
3. Consider 10/07/2013 Agenda
Moved by Councilmember Westgaard and seconded by Councilmember
Motin to approve the October 7, 2013, agenda. Motion carried 5-0.
4. Consider Consent Agenda
Councilmember Motin pulled item 4.5. from the consent agenda.
Moved by Councilmember Wilson and seconded by Councilmember
Westgaard to approve the following consent agenda:
4.1 September 16, 2013, Regular Council Minutes.
4.2 Check Register as outlined in the staff report.
4.3 Concessions Agreement for Ice Arena.
4.4 Hire Marcy Bodin as part-time office assistant for the Street Division
beginning at pay grade 3, Step A, effective October 8, 2013
City Council Minutes Page 2
October 7,2013
Motion carried 5-0.
4.5 Set Public Hearing for Black Hawk Woods Housing Tax Increment
Financing for Monday. December 2, 2013.
Councilmember Motin indicated that this item was discussed by the Housing and
Redevelopment Authority (HRA) earlier this evening. He explained concerns were
raised and the HRA recommended this item move forward to the City Council with
no specific recommendation. Consensus of the City Council was to discuss this at
the October 21 meeting.
S. Open Forum
No one appeared for Open Forum.
6.1 Introduction of New Employees
Jessica Koch was not in attendance due to illness.
Chief Cunningham introduced part-time Fire Department Office Assistant Katie
Haase.
6.2 Recognition of Cliff Anderson for 30 Years of Service to the Fire
Department
Chief Cunningham acknowledged Mr. Anderson for his service and
accomplishments over the last 30 years.
Mayor Dietz introduced,read, and presented a plaque to Cliff Anderson recognizing
his 30 years of service to the Fire Department.
6.3 Resolution Recognizing Public Power Week
Mr. Adams indicated that Elk River Municipal Utilities is requesting the City Council
adopt a resolution recognizing Public Power Week.
Mayor Dietz read the resolution.
Moved by Councilmember Motin and seconded by Councilmember Wilson to
adopt Resolution 13-61 recognizing Public Power Week October 6—12, 2013;
Elk River Municipal Utilities helps our community in powerful ways. Motion
carried 5-0.
7.1 Resolution for Easement Vacation, Lot I, Block 3, Natures Edge
Business Center
Mr. Barnhart presented the staff report.
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October 7,2013
Mayor Dietz opened the public hearing. There being no one to speak to this issue,
Mayor Dietz closed the public hearing.
Moved by Councilmember Wilson and seconded by Councilmember
Westgaard to adopt resolution 13-62 vacating a trail easement, Lot 1, Block 3,
Natures Edge Business Center. Motion carried 5-0.
8.1 Northstar Rail-Leigh Lenzmeier
Northstar Rail Development Authority representatives Leigh Lenzmeier and Jill
Brown provided an update on the Northstar Rail project.
8.2 Twin Lakes Road Beautification Project
Mr. Carlton presented the staff report.
Moved by Councilmember Westgaard and seconded by Councilmember
Burandt to approve the proposed landscape plans and authorize the
advertisement for bids for the Twin Lakes Road beautification project.
Motion carried 5-0.
8.3 Discuss Allowed Pool Barrier Types
Mr. Barnhart presented the staff report.
Consensus of the Council was for staff to bring back an ordinance amendment
allowing pool covers meeting ASTM standards as an acceptable barrier in lieu of
fencing.
8.4 MnDOT Corridors of Commerce Solicitation
Mr. Femrite presented the staff report.
Moved by Councilmember Motin and seconded by Councilmember Wilson to
authorize staff to submit projects for consideration of funding through the MnDOT
Corridors of Commerce program. Motion carried 5-0.
8.5 Discuss Work Session Items
Mr. Portner presented the staff report.
9. Council Liaison Updates
The Council provided updates of the work of the various boards/commissions.
The City Council recessed at 8:09 p.m. in order to go into work session.
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City Council Minutes Page 4
October 7,2013
The City Council reconvened at 8:13 p.m.
10.1 Environmental-Planning Division Staffing
Mr. Barnhart presented the staff report. He explained that staff is only seeking
authorization to move forward with the plan as outlined and position descriptions
will be brought forward at a future meeting.
Discussion took place on the division of duties within the Community Development
Department.
Council consensus was to proceed as illustrated.
10.2 2014-2018 Capital Improvement Plan
Mr. Simon presented his staff report.
Mr. Femrite and Mr. Pearson outlined additional information on proposed
infrastructure projects and technology replacements from 2014-2018.
10.3 Biennial Budget Discussion
Mr. Simon presented his staff report.
Mr. Portner stated that Brooklyn Park and Plymouth utilize biennial budgets which
work well in both cities.
Councilmember Westgaard indicated it would be nice to have a year off from
budgeting to spend more time on capital and development planning.
Councilmember Motin concurred. He added the Council would always have the
option of returning to annual budgeting. Mr. Simon noted the same level of detail
would be supplied for biennial budgets.
Councilmember Burandt stated she likes the idea of planning for two years at a time.
She questioned if the budget cycle would have to begin earlier. Mr. Portner stated
that the timeline would be the same.
Mayor Dietz stated he is hesitant of switching to a biennial budget and would have
to be convinced. He indicated he really likes the current process.
Mr. Portner indicated that staff could prepare a mock process for the next budget
cycle for the Council's information.
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October 7,2013
II. Adjournment
There being no further business,Mayor Dietz adjourned the meeting of the Elk
River City Council at 9:27 p.m.
Minutes prepared by Jessica Miller.
John J. Dietz,Mayor
Tina Allard, City Clerk
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