8.2. SR 10-21-2013 City of
Elk Request for Action
River
To Item Number
Mayor and City Council 8.2
Agenda Section Meeting Date Prepared by
General Business October 21, 2013 Michael Hecker, Parks and Recreation Director
Item Description Reviewed by
Resolution Authorizing Application to Parks Legacy Cal Portner, City Administrator
Grant Program for Funds to Assist in the Reviewed by
Acquisition of Houlton Property
Action Requested
Approve by motion,Resolution No. 13-_supporting the acquisition of the Houlton farm property
through the Parks Legacy Grant Program.
Background/Discussion
At the July 1, 2013, regular meeting, the Council approved a Lelter of Intent with the Conservation Fund.
It basically outlines respective responsibilities,including the city providing coordination and the resources
of its staff and legal on all contracts and agreements for the successful funding and closing on the
Houlton Farm property acquisition. The Conservation Fund,as a technical advisor to the city,has
worked with staff in developing a substantial grant application through the Parks Legacy Grant Program.
This grant requires a resolution by Council. The attached resolution was reviewed by the city attorney.
The partnerships in the grant application includes the City of Elk River,Lessard-Sams Outdoor Heritage
Council, the Minnesota Land Trust, Friends of the Mississippi River,The Houlton family and The
Conservation Fund. The Houlton family has indicated that they are willing to donate a significant portion
of the acquisition costs toward the project.
The proposed regional park in the grant is being called the Elk River Nature Preserve. This reflects the
natural restored natural amenities of the site, along with its unique location,providing many opportunities
for interpretation of our natural and cultural heritage. The details of the project's importance are
described in the attached grant application item 2—Regional Significance.
This project was discussed at a public work session on October 2, 2013. Invitations were sent to the
adjoining property owners and public meeting notices were posted. About 32 people attended the
meeting with about 14 providing input to the concept plan. The 335-acres acquisition contains a mix of
130 acres of floodplain forest,wetlands and approximately 180 acres of farmland. The farmland will be
restored to native prairie and oak savanna.
We expect to develop trails that will offer many opportunities for interpretation of our natural and
cultural heritage. Trails that wind through the different landscape will have various interpretative displays
as well as strategically placed viewing platforms, offering visitors incredible views of the prairies and the
Mississippi River. The site plan includes a boat launch on the Mississippi River.
P a w E R E U 6 Y
NaA f RE]
The existing structures on site are suitable for use by local organizations and the city for environmental
education and programming, and these structures can be rehabilitated for that task if outside resources
become available. Staff does not anticipate charging any fees for visiting the park although it may be
possible to charge a fee for use of the barn structure as a means of generating operating revenue. The
city may decide to develop a concessions and/or outdoor outfitters operations and offer programs on site
that can also generate revenues.
Financial Impact
No match is required in the grant application. However, additional consideration is given to applicants
who provide a cash match. Staff and The Conservation Fund are working with the landowner on a
match contribution for the grant. It is the intent of all parties that sufficient capital to acquire the lands
shall be provided by grants and donations,per the Letter of Intent approved on July 1, 2013.
The city continues to provide staff time and legal services for the grant application process and related
materials.
If the city acquires the property,potential costs will likely include public access costs such as parking, trail
maintenance, and public safety. The Friends of the Mississippi have agreed in the grant application
process to provide management expertise for the restoration of the site. They have also indicated that
they will work with staff on a resource management plan that will include acquiring the necessary funding
for restoration and maintenance.
Attachments
• Resolution No. 13-
■ FY 2014 Park Legacy Program Grant Application
• Houlton Property Site Plan for Grant
• Houlton Property Letter of Intent
N:\Public Bodies\Agenda Packets\10-21-2013\Final\In Laserfiche\x8.2 sr Houlton Property Giant Resolution.docx
City of
Elk
River
Resolution 13-
A Resolution of the City of Elk River City Council Authorizing an Application
to the Parks Legacy Grant Program for Grant Funds to Assist in the
Acquisition of the 335-Acre Houlton Property
WHEREAS, the City of Elk River (the City) desires to acquire the 335-acre Houlton
Property for park purposes; and
WHEREAS, one potential source of funds to assist in such an acquisition is the Parks
Legacy Grant Program.
NOW, THEREFORE, BE IT RESOLVED that the City of Elk River will act as legal
sponsor for the project contained in the Park Legacy application to be submitted on or after
October 22, 2013, and that City staff is hereby authorized to apply to the Department of
Natural Resources for funding of this project on behalf of the City.
BE IT FURTHER RESOLVED that the City has the legal authority to apply for financial
assistance, and financial capability to meet the match requirement (if any) and ensure
adequate construction, operation,maintenance and replacement of the proposed project for
its design life.
BE IT FURTHER RESOLVED that the City has not incurred any development costs
and has not entered into a written purchase agreement to acquire the property described in
the Cost Breakdown section on this application.
BE IT FURTHER RESOLVED that the City has or will acquire fee title or permanent
easement over the land described in the site plan included in the application,in so far as
grant funds become available.
BE IT FURTHER RESOLVED that,upon approval of its application by the state, the
City may enter into an agreement with the State of Minnesota for the above-referenced
project, and that the City certifies that it will comply with all applicable laws and regulations
as stated in the grant agreement including dedicating the park property for uses consistent
with the funding grant program into perpetuity.
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NATUREI
BE IT FURTHER RESOLVED that the City Administrator is hereby authorized to
execute such documents as are necessary to apply for the project on behalf of the City.
Passed and adopted this 21" day of October, 2013.
John J. Dietz,Mayor
ATTEST:
Tina Allard, City Clerk
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NATUREI
C-lJAN
WA'I"I:R
LAND
LL
FY 2014 Grant Application
Parks Legacy Grant Program
Submission Deadline: October 25, 2013
Before completing this application please read the FY 2014 Park Legacy Program Manual for
further program information. Only one park may be included in an application. Applicants are
eligible to receive more than one grant.
This program is very competitive. Staff members are available to disc your project or review
application materials. You are encouraged to submit any draft ap ' or materials by
September 6th if you would like staff to provide comments. On omp plications
submitted by the deadline will be considered.
Applications are to be submitted electronically in a ".p format by the due dat . Paper
submission of applications will no longer be accept ess arra ed in advance e due date
with program staff. To submit the application, em it a ers the applicat' n and
attachments to Parkgrants.DNR@state.mn.us.
Please format the entire application, inclu all attachments, p document with all
pages 8 1/z"by 11" in dimension. Use the ded for each or reproduce it in the
same format. Use Item 1 —Application Su ar over s et. After submission, make
sure you have received a confirmation email t yo a has arrived in a useable form
by the due date. Applications submitted in an ble fo will not be considered for
funding.
The funding for thes s expir on June 30, 2 All work described in this application
must be completed y
For assistan ntact
• Hiller, 651- 538, er state.mn.us
ey Mularie, 6 59-5 49, Audrey.mularie@state.mn.us
• D ormation ter, 1-888-646-6367
Rev. July 2013
TABLE OF CONTENTS
Item 1: ...... Application Summary
Item 2: ...... Regional Significance
Item 3: ...... Project Narrative
Item 4: ...... Cost Breakdown
Item 5: ...... Location Map
Item 6: ...... Recreational Site Plan
Item 7: ...... Project Site Evaluation
Item 8: ...... Sustainable and Resilient Infrastructure
Item 9: ...... Community Involvement
Item 10: .... Availability for Public Use
Item 11: .... Statement of Accessibility
Item 12: .... Projected Operation and Main n osts
Item 13: .... Applicant Resolution
Item 14: .... Plans
Item 15: .... Acquisition Projects A
Attachment A. Sample Appraiser En ent Let
Rev. July 2013
ITEM 1 -APPLICATION SUMMARY—FY 2014 APPLICATION
Contact Information:
Grant Applicant Org: City of Elk River, Minnesota
Contact Person: Michael Hecker
Contact Title: Parks and Recreation Director
Mailing Address: 13065 Orono Parkway Zip code:55330
Phone: 763-635-1090
E-mail address: MHecker @ElkRiverMN.gov
Park Information:
Project Name: Elk River Nature Preserve
Project County: Sherburne
Existing Park Acreage: 70
INVProposed Activities with this Application:
Acres to be purchased: 335
Facilities to be developed or redeveloped: Trails, restroo es and interpretive stations
Rev. July 2013
ITEM 2 -REGIONAL SIGNIFICANCE
To be eligible for this grant, the project must demonstrate that it is of regional or statewide
significance. Describe how your project meets each of the identified criteria listed below. At a
minimum,parks must meet the first two criteria described below and at least one of the criteria
listed in 3-5.
1. Natural Resource Based Settings and Range of Activities Offered: The proposed Elk
River Nature Preserve lies at the confluence of the Elk and Mississippi Rivers providing
an unparalleled setting for a host of recreational opportunities inclu ing interpretive
natural trails, picnicking, fishing, bird-watching, swimming and . The site will be
managed for the preservation of its inherent natural amenities the restoration
activities proposed will restore one of the largest riparian o nas in the region.
2. Use: The Elk River Nature Preserve is within 40 mil o e heart Twin Cities and
its more than 3.3 million residents. Its location on sissippi is re zed as one of
the best smallmouth bass fisheries in the Unite ates. There is no park arable
size along the Mississippi anywhere in the a th the t closest region ark, and
the only other park of size along the Upper is i, han 10 rive miles away. It
is anticipated that this park will serve the resident arby cities such as Elk River,
Ramsey, Otsego and Rogers, some of the fastest gro ities in the greater Twin Cities
Metro area in addition to drawing ' ' rs from the enti ro rea itself.
3. Size: The acquisition of the Houlton ac res wi omplete the Elk River
Nature Preserve and join two disjunct rce ed by Elk River. Elk River
purchased the 2.70 acre Oxbow Park 1 rs ago w the hope of developing the
adjacent Houlton ay. More r ntly, Elk River worked with the Minnesota
Land Trust and ng Par d Trails Le cy money, in part, purchased the 23-acre
Bailey Point e adja t and east of oulton Tract. In all, the Elk River Nature
Preserve wi 1 be cre le his site will also complement the 70-acre
Otsego County Par ed ac ississippi to the south as well as the 142-acre
Mis ' Islan A that is comprised of the adjacent islands.
4. ecial Features: Hoult ract is situated at the confluence of the Elk and
issippi Ri vers. is to tion not only provides a unique amenity with more than
se iles of shor e, but the location has also made the site one of the most
histo signific in the region. Archeologists have found arrow points dating back
more th ye . Two major battles between the Dakota and Ojibwe took place on this
site in 177 773 earning the site the Ojibwe name Me-gaud-e-win-ing, or"Battle
Ground". Zebulon Pike was one of the early explorers to the area and name the Elk River
in 1805. In the mid-1850s, a dam was built on the site creating Orono Lake along with a
sawmill to exploit the hydropower the dam provided. The Houlton Family constructed
and operating the mill and the land has been in their continuous ownership ever since. Elk
River fully intends to interpret for visitors the vibrant history of the Houlton Tract that in
so many ways is a microcosm of the rich history of the entire state of Minnesota.
5. Scarcity of Recreational Resources: There is no regional park with the access and
amenities planned for the Elk River Nature Preserve in the area. The current boat launch
near Highway 101 is slated for destruction once the highway is enlarged. The nearest
Rev. July 2013
boat launch is more than 10 miles downstream. No other site on the Mississippi in the
region will offer the wide array of recreational activities as well as the opportunity to tell
the uniquely rich history of the site. Additionally, the site will be restored as an oak
savanna and prairie making it one of the largest and most accessible riverine oak
savannas in the state.
ITEM 3-PROJECT NARRATIVE
Describe what recreation facilities will be developed or rehabilitated and a lands that will be
acquired.
The 335 acres to be acquired contain a mix of 130 acres of floodp t, wetlands and
approximately 180 acres of farmland. The farmland will be rest d to prairie and oak
savanna making it one of the largest riparian prairie/oak sav na storatio the region. The
floodplain forest will be managed to restore the integrity tive mix o oods to the
exclusion of non-native and invasive species.
The natural restored natural amenities of the site, a on its location, ill serve as the
cornerstone of the recreational opportunities provided. T will offer many opportunities
for interpretation of our natural and cultural heritage. Paths t ind through the different
landscapes will have various interpretativ lays as well as s is y placed viewing
platforms offering visitors incredible view iries and Mi ppi River. There will also
be a launch point for canoes near the conflu cc and M' issippi Rivers and a larger
boat launch on the Mississippi itself. Both la hes ess that is not afforded
anywhere else in the vicinity.
Rev. July 2013
ITEM 4- COST BREAKDOWN
Rev. July 2013
ITEM 5-LOCATION MAP
Provide a map that shows the location of the park within your community. The map should
identify the main roads in the community to access the park.
ITEM 6-RECREATIONAL SITE PLAN
This site plan must clearly identify the proposed acquisition and/or development. The plan
should include enough detail to determine design details such as facility orientation and layout,
access routes, and accessibility.
All plans must include the following:
• Title "Recreation Site Plan" and the project name
• Entrance to site and location of existing or propose li arking es. (Parking
facilities must be developed to serve newly ac u* areas within 12 m
• Location of all recreation and support facilit'
• Access routes connecting each facility
• Entire park property and all adjacent land uses
• All lakes, rivers, streams and wetla
• Acreage of the park and/or each par c to d
• Legend including a north direction arr phic ale, county and date
• The site plan must and dated b the applicant.
• Graphic Bar S exampl
0 250 500 Feet
ext Scale 1" = not acceptable.
Color Co
• Red k bou ary, including all contiguous lands currently owned by the applicant
ged for public recreation and any additional land to be acquired with
thi ant.
• Green Existing facilities that will remain.
• Yellow Acquisition and/or development accomplished with this grant
• Blue Future acquisition and/or development.
Rev. July 2013
ITEM 7-PROJECT SITE EVALUATION
All applicants must prepare and submit a Project Site Evaluation using the format shown below.
The project site evaluation will provide information necessary to determine the impacts of the
project, if any, on the environmental and cultural resources of the area.
The following sources of information may be helpful in completing the evaluation:
Endangered Species:
Information on animals and plants that are endangered, threatened or merit pecial consideration
or management is available from the Minnesota Natural Heritage Progr game Wildlife
Program, Section of Wildlife, Department of Natural Resources (DN A booklet entitled
Minnesota's List of Endangered and Threatened Animal Species, des a list of all
species of Minnesota's animals and plants listed under the prov' so ederal Endangered
Species Act of 1973, Public Law 93-205, and/or Minnesota at 84.08 vailable from the
DNR by calling (651) 296-6157 or(888) 646-6367 or at t website M ota's
Endan ered Threatened and Special Concern S e
Additional information may be obtained by callin the io logical Res urces
information number at(651) 259-5100. The DNR is also ping biological surveys on a
county-by-county basis on sensitive natural habitats and rare and animal species. Several
publications are available which provide ed information o e bjects. Additional
information may be obtained from your D al Office.
Wetlands:
Minnesota has adopted a " s" wetlands olicy. Each state agency must ensure that its
activities, including sta ponso financed or isted projects, do not contribute to the loss or
diminishment of the mport values of we ds. Unavoidable impacts must be
minimized and compens mi st b rovided for all values that have been lost or
diminished. It is very important, therefore, that the project site evaluation identify all possible
wetlands impacts of the proposed project. This will help in determining whether any changes in
project s e or deli be r whether mitigation measures must be undertaken.
The b reference for d det oration will be the National Wetlands Inventory produced
by Fish and Wil Serv' e and available at the DNR. Questions regarding
implemen of the "no- -loss" policy and identification of wetlands may be directed to the
Ecological ces Divi n, DNR at (651) 259-5100.
PROJECT SITE ATION - FORMAT
Please prepare a project site evaluation using the following format and subject categories.
Address all of the points covered under each category and be specific. It is important that the
project site evaluation be a complete and accurate assessment of the natural and/or scenic
characteristics of the area and the likely impacts of the project, either positive or negative, on
those characteristics.
Rev. July 2013
I. Description of the Environment and the Environmental Impact of the Proposed Project
A. Present Land Use: The Houlton Tract is a residence for the landowner and the majority of
the property is currently farmed. The flat topography, relatively high elevation above the
river and exceptionally scenic location make this site a prime candidate for development.
The current owner has the property listed with a real estate broker and has a various
designs for a golf course and residential development on site. This acquisition has been a
goal for the city for decades and if we are unable to act now, it is highly likely the site
will be developed and this opportunity lost forever.
B. Environmental Intrusions: The site has a modest farmhouse and outbuildings, one
of which may have historical value as a Civil War era horse b Af funding is available,
Elk River will use the appropriate existing facilities for env' ntal education and
historic interpretation. Overhead power lines supplying ou outbuildings will
be buried once the final disposition of the buildings h s n deter
C. Fish and Wildlife: The site contains an active Ba ag nest. Any co tion activities
will be done in accordance with DNR guideli conce 'ng construction around
Bald Eagle nests. The park is adjacent to th sippi nds State Nat Area and
this stretch of the Mississippi is nationally accla a e the best smallmouth bass
fisheries in the country. All proposed activities of t oject will only enhance natural
resource value.
D. Vegetation: The natural areas (app 130 acres) o are mature Southern
Floodplain Forest (FFs68) and Sout orest(FF 9). The county record
cottonwood tree is present on site an ill b ough this purchase. There are
no records of any protected plant speci in the sect area. Restoration activities
within the forested 1 concentrat n remova of extensive buckthorn and other
invasive species stor on the appr imately 180 acres of farmland will be to
native prairie ak sava a on the elev areas.
E. Water Resources: e nce of any wetlands on site and all hard
surfaces arking ill emp st management practices to ensure runoff is
pro he re tion of the farmed areas will have a substantial benefit to
er quality inati entation inputs and eliminating the use of fertilizers
d pesticides.
F. is and Physi aphic Features: The bluffs perched above the Mississippi River are
som e highest the area and will be a primary feature for visitors. Trails and
overlo as wil ffer incredible views and interpretive signs will explain the geologic
and hydro ces that shape a river valley.
G. Air Quality ise: Nice from the boat ramp will be shielded from the few neighboring
residents by extensive forested areas and distance.
H. Transportation: A parking facility will be easily accessible to visitors just off Main Street
NW at its intersection with the Elk River. More than six miles of trails will be
constructed on site over very flat terrain to allow a wide array of visitors to experience
the site.
Rev. July 2013
IL Description of the Proposed and Future Management Activities
A. Land Management and Protection: The purchase of this site affords an opportunity to
protect and connect accessible public land near major population centers that simply
doesn't occur very often. This 335-acre purchase would connect the 24-acre Bailey Point
Nature Preserve with the Oxbow Park already owned by Elk River. This purchase will
secure the needed access and provide the land necessary to create a true regional amenity.
The city has an excellent track record of land stewardship and in conjunction with the
many partners involved with the project, will continue to obtain the resources necessary
for its successful management. In addition to its ownership by Elk 'ver and the
protected status that provides, the 335-acre site will also be sub' to conservation
easement held by the Minnesota Land Trust that will ensure ite is maintained as an
accessible natural area.
B. Partnerships:
City of Elk River: The proponent of this regio park a dedicated stew r the site.
Lessard-Sams Outdoor Heritage Council: Funds rch se of a conservation
easement come at the recommendation of this body.
Minnesota Land Trust: A non-pro anization whos HC grant will provide
$900,000 for the acquisition of the ion easement. innesota Land Trust
(MLT) will also act as holder and st ar nservat* easement to ensure its
integrity.
Friends of the Missis i ; A non-profi anizatio at will provide funding and
management exp restoration d management of the site.
The Houlton : The downers of t agnificent property are willing to donate a
substantial s m d cr his regio park and their cooperation has been
extraordinary
The Fun ational non-profit organization that is negotiating the
hase of th and p the bridge funding necessary to complete this project
Rev. July 2013
ITEM 8—SUSTAINABLE AND RESILIENT INFRASTRUCTURE
In accordance with Minnesota Statutes and the Parks and Trails Legacy Plan, this program
encourages the construction of sustainable and resilient infrastructure, the use of energy efficient,
easy to maintain and recycled/recyclable materials, the conservation of water use and the design
of facilities to effectively manage storm water on site. Please describe how your project will
address these priorities.
1. Sustainable and resilient infrastructure.
2. Energy efficient, easy to maintain and recycled/recyclable materials.
3. Conservation of water use and the design of facilities to effectiv age storm water on site.
The trails will use wood chips generated by the forest resto ojects as rce of
affordable and resilient material and as an alternative to paved trails. Timber fo co truction
of the overlook sites will only use material from an F certifie ource. Interpre igns will
be made of durable embedded fiberglass.
The restroom facility will be a pre-fabricated structure deli specifically for durability, low
maintenance costs and low susceptibility vandalism. The re will have skylights to
lessen the energy costs of lighting. The re ill be connect nicipal sewer and water
to eliminate the possibility of septic contam a
The parking lot will have rain gardens to bet n parka ea and the river to intercept and
treat any runoff. All trails w' onstructed o ervious materials.
Rev. July 2013
ITEM 9— COMMUNITY INVOLVEMENT
Address the following questions regarding community involvement, planning process and how
this project will increase outdoor recreation participation.
1. What efforts were made to get input from members of the community that will be
affected by this project? For example, public meeting(s), notification of adjoining
property owners, etc.
2. What community planning process was used to show a need for thi roject and to define
its scope?
3. How do you expect this project to increase outdoor recreat cipation?
This project was discussed and noticed on the City C n agenda o separate
council meetings. A work session was held on M , 0 3, when ouncil first
discussed the idea of a partnership effort betwe he city and The Cons e Fund. A
Letter of Intent between the city and The Co ation F was approved City
Council on July 1, 2013.
The project was also the focus for a public hearing o ber 2, 2013. Invitations were
sent to over 40-adjoining property ers and public no we posted. The local
newspaper also featured the propos 1 park in a si story that ran on May 16,
2013. Throughout, there has been an tre level support for the project and
many have said how much they will e ' y t es, especially in light of the fact
that there are virtually no areas in the r of any s e to hike and enjoy the Elk and
Mississippi Rivers
Rev. July 2013
ITEM 10—A"ILABILITY FOR PUBLIC USE
This grant program makes use of public funds to assist communities with park projects.
Therefore, all facilities within the park must be designed and available for general public use and
open during typical park hours. This includes restrooms, picnic shelters, campgrounds,
playgrounds and other structures. For parks that include marina or campground facilities, a
minimum of 50% of the berths/campground spaces must be available for short-term rental and an
equitable method of allocating long-term rentals shall be used. No fixed improvements such as
decks, porches, or signs are allowed.
State the specific hours of operation and any current or anticipated pro g d use for the
facilities proposed to be funded with this application. Saying the par 1 be open during normal
park hours is not specific. Also describe any arrangements with to izations, clubs or city
programs for the use of the facilities. Explain how this may imp faci ailability to the
general public.
Describe what fees, if any, will be charged for use of t ark facilities and/or a he
regional park?
The site, and its associated facilities, will be open daily fo blic use from 6:00 a.m. until
10:00 p.m. as per the City Park Ordinances. There are no ca ounds planned for the site and
visitation will be limited to day use. The ing structures on re itable for use by local
organizations and the city for environment ' n and these s res will be rehabilitated
for that task if resources become available. e ci t antic' ate charging any fees for
visiting the park although it may be possible cha a se of the barn structure as
means of generating operating revenue. The c ay decid o develop concessions and or
outdoor outfitters type op d offer pro ms on site that can also generate revenues.
Rev. July 2013
ITEM 11 -STATEMENT OF ACCESSIBILITY
Recipients must comply with the Americans with Disability Act (ADA) and the guidelines listed
below. For each facility listed in the Cost Breakdown section, describe the specifications and
access routes that will make it accessible. In addition, all critical components of the park must
be made accessible even if they are not part of this application proposal. Critical components
include parking, restroom, drinking fountains and accessible routes to all facilities. This program
requires all facility access routes to be a minimum of 5 feet wide.
The following guidelines will help you design your facilities. Copies can b ordered from the
U.S. Access Board at (800) 872-2253, or downloaded from their websit ited States Access
Board.
1. ADA and ABA Accessibility Guidelines for Buildings s and F ities
(For buildings and certain recreation facilities including play o ds, recr al boating
facilities, and fishing piers)
2. Draft Final Accessibility Guidelines for Outdoor to ed as October 19 9
(For outdoor developed areas such as campground , pi rea ' , and beach s)
All restrooms, parking areas, boat and canoe launch facilitie comply with ADA guidelines.
Lookout towers will be only six feet in el on and will have co pliant ramps and
railings to ensure access for all. Additional 1 system is o ry flat terrain and all
trails will be at least five feet wide.
Rev. July 2013
ITEM 12 -PROJECTED OPERATIONAND MAINTENANCE COSTS
Estimate the projected operations and maintenance costs for the proposed facility. In developing
these estimates it is important to consider not only the routine costs (such as labor, materials,
utility costs and equipment costs), but also periodic major repairs or preventive maintenance
(such as seal coating or replacement of plumbing, lighting, ag lime, turf, etc.).
Facility Annual Maintenance Periodic Major
Repairs
Restrooms $4,000 $10,000 every five
years
Observation Platforms $ 500 $3,000 every ten
Parking Area $2,000 $8,000 every s
years
Boat Launch $1,000 $8,000 ev to years
Canoe Launch $ 200 $2,00 e ten years
Interpretive Signs $ 200 $1, every T
Prairies $7,000 (once $4,00 ve
established) years
Rev. July 2013
ITEM 13 -APPLICANT'S RESOL UTION
Resolution 13-
A resolution of the City of Elk River City Council authorizing an application
to the Parks Legacy Grant Program for grant funds to assist in the
acquisition of the 335 acre Houlton property.
WHEREAS, the City of Elk River (the City) desires to acquire the 335- ulton Property for
park purposes; and
WHEREAS, one potential source of funds to assist in such an a isitio e Parks Legacy
Grant Program.
NOW, THEREFORE BE IT RESOLVED that the Cit Elk River will act as nsor for
the project contained in the Park Legacy applicatio submit on or after Oc er 22,
2013, and that City staff is hereby authorized to ap ly D nt of Natur Resources
for funding of this project on behalf of the City.
BE IT FURTHER RESOLVED that the as the legal auth o ply for financial
assistance, and financial capability to in requirement y) and ensure adequate
construction, operation, maintenance an d re ce e prop ed project for its design life.
BE IT FURTHER RESOLVED that the City h t incurr any development costs and has not
entered into a written pur ement to ac 're the property described in the Cost
Breakdown section on appl n.
BE IT FURTHER RES D h r will acquire fee title or permanent easement
over the land described in t plan in the application, in so far as grant funds
become ava'
BE IT RTHER RES D tha on approval of its application by the state, the City may
ent i agreement wi e St e of Minnesota for the above-referenced project, and that the
City certi at it will co ly with all applicable laws and regulations as stated in the grant
agreement in g dedic g the park property for uses consistent with the funding grant
program into p ity.
NOW, THEREFORE BE IT RESOLVED that the City Administrator is hereby authorized to
execute such documents as are necessary to apply for the project on behalf of the City.
Passed and adopted this 215`day of October 2013.
John J. Dietz,Mayor
Rev. July 2013
ATTEST:
Tina Allard, City Clerk
Rev. July 2013
ITEM 14—PLANS
Please submit all applicable plan(s) according to the directions provided.
Building Plans
Building plans are required for all proposed facilities to ensure the development addresses
accessibility and design priorities. Plans must include the following:
1. Front and side views.
2. A floor plan with all dimensions.
Trail Plans
Trail plans are required for projects that include the develop en f any t trail and should
include the following:
1. A typical cross section of the trail.
2. The trail width, surfacing and base materials
For the purposes of this grant program a multipurpose tra id be designed to a minimum 8'
width. In some cases this minimum width may not be adequ d a width of 10' or more may
be appropriate. All access routes connect i ark facilities an g is must be a minimum
of 5 feet wide.
Playground Plans
Priority will be given to play nd designs th ovide a degree of safety and
accessibility. The facility designed to ovide an integrated play setting for both
children and parents/c provide f all abilities h playground must be built according to the
plan provided if a g warde
Playground facil' ' s shoul signe he Americans with Disabilities Act (ADA)
Accessibili or P eas. Applications that do not include enough information to
determi e degree ssibi safety typically do not rank high enough for funding.
Th p a t legible and:
1. ShoN opo playground components and all existing components that will
remaa component with its name and the height of its useable surfaces.
2. Indicomponents are ground level and which are elevated.
3. Highlight in yellow all accessible components.
4. Identify all type(s), depth(s) and location(s) of the fall-protection surfacing.
5. Highlight in green all accessible surface areas.
Rev. July 2013
ITEM 15—ACQUISITION PROJECTS APPRAISAL(S)
Include a current self-contained appraisal report for each parcel listed in your Cost Breakdown.
Appraisals must have an effective date within 13 months of the application deadline.
Appraisals must be performed by a qualified licensed appraiser and meet the Uniform Standards
of Professional Appraisal Practice (USPAP). The appraisal must include the DNR as an intended
user and the landowner or designated representative must be given an opportunity to accompany
the appraiser during the inspection of the property.
Appraisals will be reviewed by the state to ensure that they meet applic dards. If the
appraisal is not accepted, the applicant will be contacted for addition arification or
modification. If you or the appraiser has any questions, please con rogram staff assigned
to your area prior to completing the appraisal assignment.
To ensure the appraiser understands the appraisal require e suggest u e sample
engagement letter provided in Attachment A.
Rev. July 2013
ATTACHMENT A
SAMPLE APPRAISER ENGAGEMENT LETTER
[For acquisition projects only]
<<Date>>
<<Appraiser Name>>
<<Appraiser Address>>
Re: <<Title of Acquisition
Dear<<Appraiser Name>>:
<<Applicant Name>> is pleased to submit to you this letter of gem t outlines our
understanding regarding the terms and conditions under whi y are dir to complete a fair
market value appraisal of the <<Title of Acquisition>>, c ' g approxim < >>
acres located in<<County>> County, Minnesota,with address of<<address
The appraisal will establish the fair market value o th to with improv ments of
contributory value, if any. The estate to be appraised is pI Title. The appraisal will be
performed in accordance with the Uniform Standards of Pro nal Appraisal Practice
(USPAP) and with the DNR SupplementAhAppraisal and Appr ev'ew Guidelines.
In addition to <<Applicant Name>>, the S esota must med as an intended user.
You understand that the appraisal report mu be ned may need to be reviewed
and approved by these entities. Any technica orr o ppraisal report required by
<<Applicant Name>> and/or the State in the c of their iew and acceptance will be
performed within the fee low. You provide << >> original copies (must
provide enough copies nsure the DNR Lo 1 Grants Unit gets 1 original) of the
completed appraisal The a aisal will be pleted on or before <<Completion Date>>.
The cost of the appraisa of <A sal Cost>>, including expenses. Payment in
full will be made b < Na ect to receipt of an invoice from you.
Please indic tanc his engagement by a signature in the space provided at the
bottom o is letter urn a e. I will contact you regarding notice to proceed.
Sin r
«Applicant act>> Accepted this <<Acceptance Date>>
<<Applicant Name <<Appraiser Name>>
<<Appraiser's Business Name >>
By:
Its:
Rev. July 2013
LAKE OROtJO M
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POOLTONI 15LAKID
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M1551551PPi RIVER
City(f
River
13065 Orono Parkway
F_lk Rivcr,ININ 55330
July 1,2013
Richard Erdmanti
Executive Vice President and General Counsel
The Conservation Fund
1655 North I"ort Flyer Drive, Suite 1300
Arlington, Virginia 22209
RE: Houlton farm, Elk 16ver, NI
Dear Mr. Erdmann:
We have discussed this project with Steve Hobbs and the City oL'.I-,'Ik Diver (City; requests the
assistance of The Conservation fund (t1le "Fund"' to acquire and permanently protect the above-
referenced property. We believe your help is critical as we assemble all of the necessary resources
to obtain ownership of this roughly 340-acre natural resource area (the"Property"'). Protection of
the Property is a high priority for the City and out partners as an important regional park and
natural area.
The City is requesting that the Fund provide professional guidance and technical assistance to the
City to facilitate the I)rOCCSS OFaCC!L1iTin,,Y the Propew. Itis anticipated that 0-le Fund will provide
L L I-) i
it he current willing seller and work with the
transactional I
tral al. ass'stancc in acciiii ing the propertN from tf
City to secure funding for the purchase. he City and the Fund understand that it n-iay not be
possible to eitlier secure sufficient funding or complete this acquisition.
The parties acknowledge that a great deal,of time, effort, and risk is required of the Fund to
successfully complete this project, including securing funding, worldnt-y with the seller, and
I'D ?.�' I
completing the necessary clue diligence. It is also understood that the Fund may need to pre-
acquire the Propert)T and 'hold it 17or a time, at some risk and cost to the I'und, in order to secure
the transaction for the City.
The Cin, agrees to reimburse the lAind, only from grant fu ids and donations it receives with
the assistance of the Pund, for its costs related to the transaction including: actual expenses for
appraisal, legal, title review, survey, propem, taxes, environmental sui\,cv, staff time of the Fund,it
accordance with the billin n
g rates attached hereto as Exhibit "A", t'not to exceed S77,000), closing
costs, and interest at 4.25% annually, should we incur such expenses. These costs are only payable
to the Fund upon final acquisition of the Property by the City from the Fund. If the Fund pre-
acquires the Property, but for any reason, Che City is unable to complete its acquisition of the
Phone: 763.635.1000 I
Y
Fax: 763.635.1090 f�NATURE
www.Elk1iiver'.\fN.gov
Property by Nay 15 2014, the Fund may sell the Property commercially as it deems appropriate to
recoup the resources it has invested without liability or obligation to the Cit-7.
i
The City will provide coordination and the resources of its realty staff and legal department and
cooperate on all contracts requires= for the successful funding and closing of this acquisition. The
Fund and the City shall work to vetifv that fluids will be available to acciuire the property and will �
enter into a purchase and sale contract prior to the fund's acquisition of rlie property= from the
seller. The City= agrees to cooperate to this end, to the extent consistent with the Citv's obligations
under law, including the N-linnesota Data Practices Act and Minnesota Open i l:eeting.1-aw.
i
i
The City appreciates the Fund's assistance, and loops forward to completing this important
project. Please indicate the Fund's concurrence with the provisions of this letter 1)y signing
below and returning a copy to the Cite.
Tlianl<you in advance for helping tvitl this wonderful project.
Elk River Cif Counci
r
By 1
V
':Title:
Date: �;,A
Concurrence:
The Conservation Fund
f
i
I
"Title:
Date:
cc: Steve I lobbs, Minnesota Project Director