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7.3. SR 10-21-2013 City of Elk=' Request for Action River To Item Number Mayor and City Council 7.3 Agenda Section Meeting Date Prepared by Public Hearin October 21, 2013 Zack Carlton,Planning Intern Item Description Reviewed by Conditional Use Permit: Keith Steles, 11044 167th Jeremy Barnhart,Deputy Director, CODD Avenue, Case No. CU 13-10 Reviewed by Cal Portner, City Administrator Action Requested The mayor to reopen the public hearing and then close it. Approve by motion, a Conditional Use Permit (CUP) to Keith Steies for automobile sales at 11044 167th Avenue, subject to the following conditions: 1. All comments of the city planner letter dated October 16, 2013, shall be addressed. 2. Approval of a landscape plan, meeting all city ordinances. 3. Approval of a final site plan that achieves logical internal traffic movement. 4. As a CUP is not a building permit, the applicant shall obtain all required permits, including approvals from the Fire Chief, City Engineer, and MnDOT. Background On September 16, 2013, the City Council held the public hearing for a CUP request from Keith Steles who is seeking approval to operate a car dealership at 11044 167th Avenue. The CUP for the previous use, RV sales, originally issued in 1989, expired in January 2013, requiring a new CUP. The City Council continued action on the item in order to give the applicant more time to submit the required information. The applicant has since provided proposed site and grading plans, and is working towards meeting established standards. The comment letter dated October 16, 2013, explains outstanding requirements. Access Access to the site will remain the same,utilizing the existing gates. However,the driveways will be narrowed, establishing distinct entrances. Currently,pavement runs the entire length of the north side of the property along 167th Ave. Plans call for removing some pavement to narrow the entrances to a consistent driveway width. Number of stalls The site plan includes parking for 142 vehicles. Additionally,landscaped parking lot islands are required at a ratio of 1 per 15 parking stalls. The site plan includes four islands, and needs to be amended to include six additional ones. Parking lot islands must be landscaped and irrigated. P a w E R E U 6 Y NaA f RE] Building No changes are proposed to the building. Storm Water Storm water runoff is directed to two concrete spillways. Staff recommends two additional spillways along the eastern curb line to reduce runoff concentration and erosion potential. Staff also recommends expanding the 892 contour in the northwest corner of the property, expanding retention capacity. Additional Comments Staff s main concerns with the materials presented include a lack of landscaping plan,lighting plan, and a confusing site layout. The lighting plan is important because of the impact on adjacent residential parcels, and is required because the ordinance requires minimum foot-candle levels. It is not clear if the existing lighting meets these requirements. The landscaping plan is necessary from a city beautification standpoint. Both the lighting plan and landscaping plan can be reviewed and approved at the staff level. Staff proposes some changes to the parking lot layout to avoid vehicular conflicts within the parking lot, to provide for logical walking patterns, to provide internal parking lot islands, and to provide for some featured display areas. The applicant has not yet agreed to these changes. Public Hearing During the public hearing, an adjacent property owner expressed concern over vehicles and debris stored over the property line in the past. The applicant stated he would ensure nothing is placed over property line in the future,and removed any existing debris. Financial Impact None Attachments • Project location map • Site plans dated October 2, 2013 • Comment letter dated October 16, 2013 • City Council packet dated September 16, 2013 CD c cr CD C w ° A Lr S T p aw � m FT1 j d MHO H sn 0 Z m � r . o a CO-01'Z568 ON 3�Ij —91 'IN ".� CIOZ/ZO/ol :a}oQ a i 3d'laav a s�na:a nin a �No SNOIlIONOO 9NIlSIX3 MP'ls IK3—of—zs58 =Dona S99S-766(f94)',J-iLOZ-IY6(f94) sale;g y;IaX Vaa :;.9 03NN3HN 'o�osauu�yy to offf;�YV Am vw'-V asp nogg :a03 a3aV d3ad a�o�s aut Jo smo a �apun�aaui6u3 P�nguW.��dmogylf.—sY -\ NO 19 NMVi10 louoissayo�d pasua�i��Inp o wo 1041 NW 'd3AId Nl3 vaa -10 Nals3a awvuq paipidaadnsn�=aviodA.oapvo.oo'auj`8uuaakz&ug:p-kzda-nE iant10 S3�VS ?IVO 301SA?:UNno NOI1dItlJ530 31V0 n3a £I Zo of31tl❑ ds`uold s�41 loy����11a�.�ga�aU .� - To III III I � IG a i 4 � a � �o R 1 ll { �Ol I I m m ` m p a ° I m -- --- ---------------- 117 11 111 I I P � s naow�p vai I I w I � I I I I I I I I I I I I I I CO-01'Z562 —ON 311A —91 'oN ".� CIOZ/ZO/ol a}o0 � 3d IaPV'a��"a N o NV�d 3115 :a�n}oufiis MP'3i1s-o1-Z558 oM❑LK31 S99S-766(YVA J-Zw -V(£9L,) sa!a3S 43!aN VOtJ ::.9 03N�3H� 'o)osauu�yy l0 06fSS nlaaaw��+a�+RIY7E�a^P aaPa(7085 :b03 03tltld3FJd a,o,s aut Jo smo a,�apun�aau,6u3 yd p 141 gipmzjp I-guWaulxuz Na :10 NMVOO N 'd3AId Nl3 o\ ON vaa -A0 Na1s3a awP�q paip,daad"s"�=a�iodaw oav�o.o�'auj`8uuaau7Sug:p SuuCa-nS[ant10 S3�VS ?IVO 301SA?J1Nf100 N NOI1dItlJ530 31V0 n3a VON 01 31tl❑_old, 41 lk N ooi 00000- --000-- iv Ila Na�®oar a o. 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CHECKED BY: RDA 388 DO 3)441-. 72-f c.r(MGmesoN 55330 Keith SCeiee (763)44]-2872-fac.(763)94/-5665 DWC: 8952—i0—DE 7L.dw DETAILS D,A,�0: FILE - ivxay.o/iveree.eom Ross D.Abel.PE Date: 10/02/2013 Lic.No. Ifi�33 FILE NO.: 8952,10-03 P I City of E1k� River I 13065 Orono Parkway Elk Mve:,r.,ININI 55330 j October 16, 2013 Mr. Keith Steies Countryside Car Sales 11044167`''Ave NW Elk River,MN 55330 Re: Countryside Car Sales Conditional Use Permit Dear Mr. Steies, Staff has conducted a review of the materials submitted on October 4, 2013.The following comments and recommendations are intended to bring the property in line with current city requirements and should be addressed on future plans. Unaddressed comments will be incorporated into recommended conditions. 'i Site Plan 1. Drive entrances to the site should include curb and gutter.The curbing can be a ribbon curb or B612. r 2. Based on 142 proposed parking stalls, a total of ten landscaped parking lot islands must be included. Landscaping 3. Based on the lot perimeter of 1,171 feet, a total of 32 trees must be planted.Trees should include 16 shade trees, 8 evergreen trees, and 8 ornamental trees. Existing trees provide a credit,reducing the number of required trees from 32 to 16. 4. A landscaping plan will need to be prepared by a landscape architect. 5. Landscaped areas will need to be irrigated. III, Signage 6. The sign located on the proposed plan is within the required ten foot setback. The site plan needs to be amended with the correct sign location. II� Phone:763.635.1000 P 0 W E R E B H Y Fax:763.635.1090 vrvw.ElkRiverTNIN.gov 9 �Y 7. The parking lot must be lit to a minimum of 3 foot candles. Please include a lighting plan. Storm Water 8. Expand the 892 contour in the northwest corner of the property, providing additional runoff retention. 9. Provide additional curb cuts along the eastern curb line. It is helpful to provide a written response letter to these comments, along with revised drawings. If you have any questions I can be reached at 763.635.1035. Sincerely, �- Zack Carlton Planning Intern I I i E i I I i /i Elk --_ Request for Action Fiver To Item Number Mayor and City Council 7.3 Agenda Section Meeting Date Prepared by Public Hearinj ISeptember 16, 2013 Zack Carlton,Planning Intern Item Description Reviewed by Conditional Use Permit: Keith Steles for Auto Jeremy Barnhart,Deputy Director, CODD Sales, Case No. CU 13-10 Reviewed by Cal Portner, City Administrator Action Requested The Planning Commission recommended approval of the conditional use permit with the following conditions: Items as outlined in staffs comment letter dated August 23, 2013,include: 1. Revised site plans prepared by a registered engineer illustrating required parking, curbing,islands, drainage sign location, and lighting plan to comply with city ordinances. 2. Submittal of a landscape plan,prepared by a landscape architect,which meets all requirements as outlined in city ordinances. Staff recommends action be continued, due to not receiving revised drawings prior to preparation of the staff report. The City Council may continue action on the item,approve, approve with conditions, or deny. Background Keith Steies seeks approval to operate a car dealership on the property. The CUP for the previous use, RV sales, expired in January of 2013 requiring a new CUP. Planning Commission The Planning Commission asked if the applicant has made an attempt to complete required documents. Staff stated that the applicant had recently hired a consultant to complete the required plans. The Planning Commission felt that moving the project along helped the business and offered more flexibility with timing. Public Hearing The applicant spoke during the public hearing, describing the project in further detail and affirming his desire to work with the city. The Planning Commission emphasized the impacts of the FAST study and that the CUP process is meant to bring the property up to 2013 standards. Financial Impact None Attachments • Planning Commission Memo dated September, 10 2013 • Original site plan received in 1989 p0WIAEU 0 UREI t Oty of E -t- Request for Action er To I tem umber Planning Commission 5.3 Benda Section Meeting Date Prepared by Planning Commission Se tennber 10, 2013 Zack Carlton,Planning Intern Item Description Reviewed by Conditional Use Permit: Permit Keith Steies to sell Jeremy Barnhart,Deputy Director, CODD vehicles in the C-3 zoning district, 11044 167th Ave Reviewed by Case No. CU 13-10 Action Requested The applicant requests conditional use permit approval for a proposed auto dealership. Staff is not in the position to recommend approval, due to not receiving revised drawings prior to preparation of the staff report. The Planning Commission may continue action on the item, approve, approve with conditions, or deny. Should the Planning Commission wish to approve, staff would recommend the following conditions: Items as outlined in staffs comment letter dated August 23, 2013,which include: 1. Revised site plans prepared by a registered engineer illustrating required parking, curbing, islands, drainage sign location, and lighting plan. 2. Submittal of a landscape plan,prepared by a landscape architect,which meets all requirements as outlined in city ordinances. Background/Discussion The applicant is requesting a Conditional Use Permit (CUP) to sell vehicles in a Highway Commercial(C- 3) zoning district at 11044 167`x'Ave NW. In 1989,the property received a conditional use permit to sell recreational vehicles;however, this expired in January 2013 when these sales were discontinued for more than one year. Overview The existing building will remain in place and continue to be used as the sales office. The size of the building and the vehicle display areas require 22 parking spaces. The property is located outside of the urban service district, and is served by onsite well and septic systems. The existing fence will remain in place and the applicant has plans to add a fence to the south side of the property, completely encircling the parking area. Landscaping The property includes 28 over story trees. City ordinance allow for these trees to meet up to half of the tree requirement. Access Primary access to the site is from a driveway on 167`b Ave NW, approximately 90 feet west of HWY 10. K;f—a—Wil Analysis Staff received revised drawing late in the week, not permitting full review of the revised drawings. The building is subject to building and fire codes,which may require improvements. The parking lot is of sufficient size to accommodate the needed 22 parking stalls. However, the parking lot needs to be improved,including curbing,islands, and striping. Storm water The drainage plan shows surface water being directed to a drain that connects to the septic system. This appears inaccurate,but will need to be verified and adjusted if so. Current storm water management rules apply, and surface water will need to be controlled on site. This may include the addition of a retention pond. Landscaling A landscape plan prepared by a landscape architect needs to be submitted. Based on a lot perimeter of 1,171 feet, a total of 32 trees are required. However,because of the existing trees noted above, the tree requirement is halved. Proposed trees should include 8 shade trees, 4 evergreen trees, and 4 ornamental trees. The property needs to be irrigated, and should be shown on the landscape plan. I Signage The applicant proposes to re-use the existing freestanding sign footing from the previous property owner's sign. Since the structure is permitted, non-conforming, this is permissible. Future Use The FAST study, completed in 2010, anticipates changes to the Highway 10 corridor,including closing the 167"'Ave/HWY 10 intersection and constructing a new intersection approximately 300 feet further south. While these improvements are not scheduled for the next 15 years, they will likely impact the parcel and will include future right-of-way acquisitions. Car Dealers License A current dealer's license, approved by the state of Minnesota, must be on file before the sale of vehicles can begin. Financial Impact None Attachments • Location leap • Comment letter dated August 23, 2013 • Applicant narrative • Site plan • Building plans I I N:\Departments\Community Development\Planning\Case Piles\CUP\CU 13-10 Keith).Steiss\SR 13-10—Auto Sales_Keith Steies_9-10-2013.docx i R M 1 b _ . m 1. r PC SIT Rew aE, c1 Woo A cNF, OW tit, WF ARM ME way fi _ r $ MAMS Tom_ W. mum ENE it - _ o� ggg 4 NO«3� e � m z � s L A 11,41, a w � r city Or j e r 13065 Oroiio Aarkwa Edl,,.River, N 55330 August 23, 2013 Mr, Keith Steies Countryside Car Sales 11044167`"Ave NW Elk Diver, MN 55330 Re: Countryside Car Sales Conditional Use Permit Dear Mr. Steies, Thank you for your submittal of the conditional use permit information. Staff has conducted a preliminary review of your application. It is acknowledged that this property was originally developed many years ago, and that much of the current site improvements fall below standards established by City ordinance. It is further acknowledged that the property needs a conditional use permit because the previous RV sales use permit has expired; therefore, there is no approval to use the property as desired. The review of site improvements and the following recommendations are intended to bring the property in line with current city requirements. The following should be addressed on future plans. Any unaddressed comments will be incorporated into recommended conditions. I'd be happy to meet with you and your engineer to discuss these comments. Use 1. It appears that your business is operating on the property,without a valid state license or City Conditional Use permit. You must stop operation immediately until these permits are granted. Building 2. A current septic compliance certificate is required. 3. It is recommended that you visit with the building department to determine if any improvements are necessary. Phone:763.635.1000 t Fax:763.635.1090 www.EHd6verNINT.gov A site plan,prepared by a civil engineer must be submitted that addresses the following: Storm-water 4. The storm water plan shows overland drainage flowing into a surface drain that connects to the septic system. Please confirm. 5. Current storm water management rules apply to this property. On site storm water control is required. I Landscaping I 6. Based on the lot perimeter of 1171 feet, a total of 32 trees must be planted. Trees should. include 16 shade trees, 8 evergreen trees, and 8 ornamental trees. 7. A landscaping plan will need to be prepared by a landscape architect. 8. One landscaped island per 15 parking spaces should be provided. These islands and the parking lot must be bound by B612 curbing. 9. The property will need to be irrigated. Si- gn- 10. Sign placement must be located on the plan. All portions of the sign must be at least ten feet from the property line. 11. Per recent site photos,the fence on the plan does not match the existing fence. Correctly locate the fence on the plan and specify the type and height. 12. The parking lot must be lit to a minimum of 3 foot candles. Please include a lighting plan. Future use 13. The FAST Study, completed by the city in 2010 anticipates changes to the Highway 10 corridor by the state of Minnesota, shows closing the 167`x'Ave/HWY 10 intersection and constructing a new intersection approximately 300 feet further south.While these improvements are not scheduled for the next 15 years, they will likely impact the parcel, and will include future right-of-way acquisitions. It is helpful to provide a written response letter to these comments, along with revised drawings. To maintain the intended schedule,including review by the Planning Commission on October 8,please provide updated documents by September 6, 2013.Additionally, I will provide any comments from the site plan review committee on August 30, 2013. If you have any questions I can be reached at 763.635.1034. Sincerely, Jeremy Barnhart,AICP Community Operations and Development,Deputy Director Attn: City of Elk River I am the owner of the property at 11044 - 167th Ave NW Elk River formally Quality RV Sales Lot C-3 zoning and was previously from 1989 used as same with conditional use permit. I will now be using as Used Car Lot and understand the rules of permit. I have been in the Car Business 40 plus years and a Business Owner in Sherburne County for 15 years and run a clean orderly Business and will do so at this location. Keith J. 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