Loading...
10-07-2013 CCM City Meeting of the Elk River City Council - =,: River Held at the Elk River City Hall Monday, October 7, 2013 Members Present: Mayor Dietz, Councilmembers Wilson,Burandt,Westgaard, and Motin Members Absent: None Staff Present: City Administrator Calvin Portner, Community Operations and Development Director Suzanne Fischer, Community Operations and Development Deputy Director Jeremy Barnhart, City Engineer Justin Femrite,Director of Economic Development Brian Beeman, ERMU Operations Manager Troy Adams, Finance Director Tim Simon, Fire Chief John Cunningham,Planning Intern Zack Carlton, City Attorney Peter Beck, and Executive Secretary/Deputy City Clerk Jessica Miller I. Call Meeting to Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 6:56 p.m. by Mayor Dietz. 2. Pledge of Allegiance The Pledge of Allegiance was recited. Mayor Dietz indicated long-tithe city employee Case Hayward passed away and asked for a moment of silence in Case's honor. 3. Consider 10/07/2013 Agenda Moved by Councilrnember Westgaard and seconded by Councilmember Motin to approve the October 7, 2013, agenda. Motion carried 5-0. 4. Consider Consent Agenda Councilmember Motin pulled item 4.5. from the consent agenda. Moved by Councilrnember Wilson and seconded by Councilrnember Westgaard to approve the following consent agenda: 4.1 September 16, 2013, Regular Council Minutes. 4.2 Check Register as outlined in the staff report. 4.3 Concessions Agreement for Ice Arena. 4.4 Hire Marcy Bodin as part-time office assistant for the Street Division beginning at pay grade 3, Step A, effective October 8, 2013 i City Council Minutes Page 2 October 7,2013 i Motion carried 5-0. .5 Set Public Hearing for Black Hawk Woods blousing Tax Increment Financing for Monday. December 2, 2013. Councilmember Motin indicated that this item was discussed by the Housing and Redevelopment Authority (HRA) earlier this evening. He explained concerns were raised and the HRA recommended this item move forward to the City Council with no specific recommendation. Consensus of the City Council was to discuss this at the October 21 meeting. 5. Open Forum No one appeared for Open Forum. 6.1 Introduction of New Employees Jessica Koch was not in attendance due to illness. Chief Cunningham introduced part-time Fire Department Office Assistant Katie Haase. 6.2 Recognition of Cliff Anderson for 30 Years of Service to the Fire Department Chief Cunningham acknowledged Mr. Anderson for his service and accomplishments over the last 30 years. Mayor Dietz introduced, read, and presented a plaque to Cliff Anderson recognizing his 30 years of service to the Fire Department. 6.3 Resolution Recognizing Public Power Week Mr. Adams indicated that Elk River Municipal Utilities is requesting the City Council adopt a resolution recognizing Public Power Week. Mayor Dietz read the resolution. Moved by Councilmember Motin and seconded by Councilmember Wilson to adopt Resolution 13-61 recognizing Public Power Week October 6 —12, 2013; Elk River Municipal Utilities helps our community in powerful ways. Motion carried 5-0. 7.1 Resolution for Easement Vacation, Lot 1, Block 3, Natures Edge Business Center Mr. Barnhart presented the staff report. POEfl £ D 8Y City Council Minutes Page 3 October 7,2013 Mayor Dietz opened the public hearing.There being no one to speak to this issue, Mayor Dietz closed the public hearing. Moved by Councilmember Wilson and seconded by Councilmember Westgaard to adopt resolution 13-62 vacating a trail easement, Lot 1, Block 3, Natures Edge Business Center. Motion carried 5-0. 8.1 Northstar ail-Leigh Lenzmeier Northstar Rail Development Authority representatives Leigh Lenzmeier and Jill Brown provided an update on the Northstar Rail project. 8.2 Twin Lakes Road Beautification Project Mr. Carlton presented the staff report. Moved by Councilmember Westgaard and seconded by Councilmember Burandt to approve the proposed landscape plans and authorize the advertisement for bids for the Twin Lakes Road beautification project. Motion carried 5-0. 8.3 Discuss Allowed Pool Barrier Types Mr. Barnhart presented the staff report. Consensus of the Council was for staff to bring back an ordinance amendment allowing pool covers meeting ASTM standards as an acceptable barrier in lieu of fencing. 8.4 Mn DOT Corridors of Commerce Solicitation Mr. Femtite presented the staff report. Moved by Counciltneinber Motin and seconded by Councilmember Wilson to authorize staff to submit projects for consideration of funding through the MnDOT Corridors of Commerce program. Motion carried 5-0. 8.5 Discuss Work Session Items Mr. Portner presented the staff report. 9. Council Liaison Updates The Council provided updates of the work of the various boards/commissions. The City Council recessed at 8:09 p.m. in order to go into work session. 1PN' City Council Minutes Page 4 October 7,2013 ----------------------------- The City Council reconvened at 8;13 p.m. 10.1 Environmental-Planning Division Staffing Mr. Barnhart presented the staff report. He explained that staff is only seeking authorization to move forward with the plan as outlined and position descriptions will be brought forward at a future meeting. Discussion took place on the division of duties within the Community Development Department. Council consensus was to proceed as illustrated. 10.2 2014-2010 Capital Improvement Plan Mr. Simon presented his staff report. Mr. Feinrite and Mr. Pearson outlined additional information on proposed infrastructure projects and technology replacements from 2014-2018. 10.3 Biennial Budget Discussion Mr. Simon presented his staff report. Mr. Portner stated that Brooklyn Park and Plymouth utilize biennial budgets which work well in both cities. Councilmember Westgaard indicated it would be nice to have a year off from budgeting to spend more time on capital and development planning. Councilmember Motin concurred. He added the Council would always have the option of returning to annual budgeting. Mr. Simon noted the same level of detail would be supplied for biennial budgets. Councilmember Burandt stated she likes the idea of planning for two years at a time. She questioned if the budget cycle would have to begin earlier. Mr. Portner stated that the timeline would be the same. Mayor Dietz stated he is hesitant of switching to a biennial budget and would have to be convinced. He indicated he really likes the current process. Mr. Portner indicated that staff could prepare a mock process for the next budget cycle for the Council's information. P'v0WERIa 0 4 JL'ft vq�Ay'�UR fl City Council Minutes Page 5 October 7,2013 II. Adjournment There being no further business, Mayor Dietz adjourned the meeting of the Elk River City Council at 9:27 p.m. Minutes prepared by Jessica Miller. 2 ohn J. ietz, M. or Tina Allard, City Clerk P O W I R € 0 0 NATURE]