9.C.1. PRSR 01-08-2003 >144r Item # 9.C.I.
h City of ai
E
River
MEMORANDUM
TO: Park and Recreation Commission
FROM: Michele McPherso , Director of Planning
DATE: January 8, 2003
SUBJECT: Consider Capital Improvements Budget
Attachments
• 2000 - 2010 Capital Improvements Budget, updated January 3, 2003
• Capital Improvement Installation and Replacement Schedule
• Lions Park Master Plan Budget and Phasing
• Lions Park Master Plan
Overview
Staff has met to review the 2003 Capital Improvements Budget, as well as reviewing the
construction activities that were completed in 2002. First the good news:in 2002;revenues totaled
$516,429 compared to the estimated $244,145. Expenditures totaled $340,922.28, leaving a net
increase in the fund balance of$110,974.46. The preliminary year-end 2002 balance is$951,261.85.
The 2002 budgeted expenditures included the following items:
Baldwin Park $15,700
Barrington Park 600
YAC Improvements 23,200
Playground - Mississippi Oaks 30,000
Deerfield - hill, fence, landscaping 9,650
Fresno playground 25,000
Lions Park landscape and disc golf 15,500
Lions Park lighting 36,000
Riverplace landscaping 11,300
Orono bleachers 30,000
Devine barn 20,000
Prairie seed 2,000
Undeveloped park improvements 10,000
Supplies 5,000
Total: 233,950
Memo to Park and Recreation Commission
CIP Budget
January 8,2003
Page 2
Of the above projects,two have been moved to 2003:Baldwin Park Improvements and Lions Park
Lighting. The attached budget spreadsheet details actual costs for the noted improvements. In
addition,there were legal expenses in the amount of$7,675.91 and engineering fees (relating to land
acquisition) of$19,349.41. Unapproved expenditures for YAC Fields 5 & 6 totaled 14,462.24.
The City also spent $215,000 for the acquisition of 11 acres of parkland from Grace Assembly of
Church.
Adding to the projects moved from 2002, staff suggests the following "clean up'projects for the
2003 budget:
Trash Corrals Benches Trees & Picnic Tables New Plan Identification
Landscaping Signs
Baldwin Baldwin Baldwin Baldwin Baldwin Baldwin
Barrington Barrington Barrington Barrington Barrington
Joplin Mississippi Oak Savannah Ridgewood East Ridgewood East
Oaks
Mississippi Oaks Fresno Mississippi Oaks
Fresno Ridgewood Fresno
East
Riverplace Riverplace Ridgewood East
Lift Station at
Mississippi Oaks
In addition to the above cleanup items,we are suggesting the following large projects be considered
by the Commission:
1. Winterizingthe Trott Brook Barn - Staff is currently evaluating whether the siding
should be removed, sheathing installed and the barn re-sided prior to insulating and
completing the interior. The purpose of this would be to allow for year-round use of the
barn for both City and private activities. The costs of fully winterizing the barn are
unknown at this time,and staff and would come back to the Commission and Council
for approval for this item.
2. Construction of the Concession Stand at the Youth Athletic Complex-Youth Baseball
has obtained a number of material donations for construction of the concession stand.
However, volunteer or pro-bono labor has not been procured. Staff is currently
obtaining quotes from contractors to complete this work. Once quotes have been
submitted and evaluated,staff will bring this item back to the Commission and Council
for approval. The City's contribution to the YAC development is $20,000 annually.
3. Lions Park - We anticipate installing the lights and if monies can be approved and
fundraising completed, we would like to complete Phase 1 of a Skate Park.
Limiting the number of large expenditures for 2003 will allow the Commission time to evaluate the
entire CIP budget in relation to the replacement costs for improvements already"in the ground".
This will be scheduled as part of the Master Park Plan discussions that are currently ongoing.
S:\PLANNING\MICHMC\PARKNREC\Capital Improvements.doc
Memo to Park and Recreation Commission
CIP Budget
January 8,2003
Page 3
In 2003,staff will be developing final plans and holding hearings for Meadowvale Heights Park and
Woodland Trails Park as there are grant applications that will be submitted for improvements in
these parks. Plans also need to be developed for the Grace Assembly Parcel,Kliever Lake Fields,
and Park Pointe in order to add their improvements to the CIP budget.
Lions Park Master Plan
The Commission at its October 9,2002 meeting considered three master plan alternatives for Lions
Park. These three alternatives were then reviewed by the Lions organization and comments from
both the Commission and the Lions were combined into the final Master Plan attached. Staff has
identified a number of improvements relating to the Master Plan and is working on final cost
estimates. A tentative phasing plan for implementation of the master plan has been developed with
items through 2012 pending community priorities and availability of funds.
For 2003,staff has identified completion of the rear patio and Phase 1 of a youth skate park. Since
its completion in early 2002, Lions Park Center has been attractive to a variety of"extreme
atheletes". These athletes typically utilize skateboards,roller blades and mountain bikes, and have
utilized the plaza and handrail areas at the entrance to the facility as obstacles for their sport. In
addition,the Lions have expressed an interest in developing a formal skate park at Lions. In fact,
member Jim Mulroy has provided staff information from a skate park in Superior,Wisconsin. The
City paved a small skate park area near the Public Works Garage several years ago.
A public meeting was held regarding a possible skate park on January 2,2003. It was well-attended
by members of the skating community,parents,Chair Peterson,prior Mayor Jim Tralle,and Harold
Gramstad of the Lions. Staff will report on that meeting as well as a meeting with the Lions that
will occur on January 7, 2003 regarding the skate park and Lions Park Master Plan.
Staff has identified the following costs for implementation of a skate park with the dimensions of
120' x 150':
Peat Removal: $18,000 (use of private contractor with backhoe &
dozer)
Fill Material hauling: $24,000 (City contribution, labor & equipment,
possible material source Tyler Street excess)
Fill Material purchase: $ 8,000
Concrete Paving: $31,500 (City contributes $8,000 in labor)
Hockey Boards: $ 8,000
Skate Park Equipment: $35,000
Contingency: $12,000
Total $128,500 not including the purchase of fill material
Total Minus City Labor: $96,500
In other communities,skaters have raised funds and obtained grants. There is a grant opportunity
through the Tony Hawk foundation for up to $25,000 for the development of a skate park. Staff
will discuss with the Lions organization the level of financial assistance they could put to this
project.
Equipment would be place on half of the 120'x150' area proposed to be paved. The remainder
would be used for a hockey/skating rink, hence the budget item for new hockey boards. Staff
S:\PLANNING\MICHMC\PARKNREC\Capital Improvements.doc
Memo to Park and Recreation Commission
CIP Budget
January 8,2003
Page 4
would like input from the Commission on the level of financial input from the Park Dedication
Fund the City should consider for this project.
Recommendation
Staff recommends that the Commission take the following actions:
1. Approve the final Lions Park Master Plan and implementation schedule.
2. Approve the list of construction items for 2003.
3. Recommend a dollar amount for implementation of the Lions Park Skate Park.
S:\PLANNING\MICHMC\PARKNREC\Capital Improvements.doc
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Park Capital Improvements Budget
Installation and Replacement Schedule
Equipment and Facilities Only
Baldwin Playground $8,845.00 1991- 15 2006
Baldwin Fence $3,360.00 1990 15 2005
Baldwin Playground Addition $15,000.00 2003 2003
Baldwin Total $27,205.00----
Barrington Sidewalk $6,128.00 2001 - 15 2016
Barrington Playground $9,916.00 1991- 15 2006
Barrington Playground Addition $17,636.00 2001 - 15 2016
Barrington Basketball Hoop 1991 - 15 2006
Barrington Total $33,680.00----
County Rd 1 Trail $26,055.00 1999 15 2014
County Rd 1 Total $26,055.00----
Deerfield Hill Playground $10,900.00 1992 - 15 2007
Deerfield Hill Swingset $916.00 1993 15 2008
Deerfield Hill Slide $7,644.00 1992 15 2007
Deerfield Hill Total $19,460.00----
Fresno Basketball Court ---- 0
Fresno Playground $22,648.00 2002- 15 2017
Fresno Total $22,648.00--- 2017
Great Northern Trail Trail $117,000.00 1999 15 2014
Great Northern Trail Total $117,000.00--- 2014
Guardian Angels Trail $6,875.00 1998 15 2013
Guardian Angels Total $6,875.00--- 2013
Heritage Landing Trail $5,211.00 1995 15 2010
Heritage Landing Total $5,211.00--- 2010
Highlands East Trail $10,840.00 1998 15 2013
Highlands East Total $10,840.00---_
Highlands West Playground $30,000.00
Highlands West Basketball Court $10,000.00
Highlands West Trails $12,000.00
Highlands West Total $52,000.00 0
Hillside City Kiosk
Hillside City Playground $30,000.00 2006
Hillside City Shelter $20,000.00- 2004
Hillside City Total $50,000.00 0
Joplin Trail $25,050.00 1997 15 2012
Joplin Playground $28,205.00 2000 15 2015
Joplin Basketball Court $8,020.00 2000 15 2015
Joplin Total $61,275.00----
Kuss Field Bleachers $6,000.00 2002- 15 2017
Kuss Field Storage Building ---- 0
Kuss Field Fence $4,315.00 1985 15 2000
Kuss Field Total $10,315.00
Lions Park Shelter-East $11,100.00 1986 15 2001
Lions Park Shelter-South $11,100.00 1986 15 2001
Lions Park Shelter-South(2) $11,100.00 1986 15 2001
Lions Park Shelter-Northwest $11,100.00 1986 15 2001
Lions Park Warming House $20,000.00 1986- 15 2001
Lions Park Addition to Warming House $240,000.00 2002- 15 2017
Lions Park Benches-Bandshell $8,500.00 0
Lions Park Playground $26,517.00 1995 15 2010
Lions Park Playground-Tot Lot $8,748.00 2000- 15 2015
Lions Park Fitness Course $5,239.00 1991 - 15 2006
Lions Park Lights $21,900.00 1986 15 2001
Page 1
Park Capital Improvements Budget
Installation and Replacement Schedule
Equipment and Facilities Only
ws
1 p ,i r a • el p -. $ "I
Lions Park
Trails $76,200.00 1986 15 2001
Lions Park Parking Lot/Road $106,285.00 1987 15 2002
Lions Park Skate Park
Lions Park Total $557,789.00
Meadowoods Village Trail $15,056.00 2001 15 2016
Meadowoods Village Total $15,056.00
Meadowvale Heights Trails $75,000.00 2005
Meadowvale Heights Boardwalk $15,000.00 2007
Meadowvale Heights Playground $25,000.00 2006
Meadowvale Heights Shelters(2) $50,000.00 2008
Meadowvale Heights Total $165,000.00 0
Mississippi Oaks Trail $3,700.00 1997 15 2012
Mississippi Oaks Playground $25,983.00 2002 15 2017
Mississippi Oaks Total $29,683.00
Mississippi Road jTrail $10,230.00 1997 15 2012
Mississippi Road Total $10,230.00
Oak Knoll Fence $33,796.00 1992 15 2007
Oak Knoll Batting Cage $3,100.00 1998 15 2013
Oak Knoll Bleachers $3,320.00 1998 15 2013
Oak Knoll Irrigation $27,435.00 1991 15 2006
Oak Knoll Parking Lot $34,455.00 1992 15 2007
Oak Knoll Total $102,106.00
Oak Savannah Trail $6,080.00 1995 15 2010
Oak Savannah Total $6,080.00
Orono Athletic Concession $14,000.00 1989 15 2004
Orono Athletic Sandbox Shelter 0
Orono Athletic Storage Garage $11,200.00 1992 15 2007
Orono Athletic Bleachers $19,000.00 2002 15 2017
Orono Athletic Lighting $75,000.00 1988 15 2003
Orono Athletic Fence $12,360.00 1994 15 2009
Orono Athletic Irrigation $12,980.00 1984 15 1999
Orono Athletic Scoreboards $5,230.00 1992 15 2007
Orono Athletic Total $149,770.00
Orono Park Shelter 1 $8,000.00 0
Orono Park Shelter 2 $8,000.00 1987 15 2002
Orono Park Shelter 3 $8,000.00 1987 15 2002
Orono Park Shelter(Jaycees) $8,600.00 1996 15 2011
Orono Park Playground $10,643.00 1987 15 2002
Orono Park Swingset $1,023.00 1991 15 2006
Orono Park Fishing Pier $9,310.00 1993 15, 2008
Orono Park Lighting $11,861.00 1990 15 2005
Orono Park Parking Lot $43,645.00 1987 15 2002
Orono Park Total $109,082.00
Ridgewood East Playground $11,198.00 1987 15 2002
Ridgewood East Playground Addition $10,000.00 2004
Ridgewood East Basketball Court $7,500.00 2005
Ridgewood East Swingset $2,500.00 2004
Ridgewood East Total $31,198.00
Riverplace Trail $10,662.00 2001 15 2016
Riverplace Playground $39,189.00 2001 15 2016
Riverplace Basketball Court $4,400.00 2001 15 2016
Riverplace Total $54,251.00
Rivers Edge Commons Gazebo $10,200.00 1996 15 2011
Page 2
Park Capital Improvements Budget
Installation and Replacement Schedule
Equipment and Facilities Only
Rivers Edge Commons Total $10,200.00 2011
Sedge Meadow Boardwalk -----
Sedge Meadow Total 0--- 0
Trott Brook Barn $17,584.00 2000 15 2015
Trott Brook Barn Roof $10,833.00 2001 - 15 2016
Trott Brook Playground $54,464.00 2001 - 15 2016
Trott Brook Trail $15,000.00 2004
Trott Brook Total $97,881.00----
Windsor Park Trail $32,179.00 2001 - 15 2016
Windsor Park Total $32,179.00 -- 2016
Woodland Trails Parking Lot/Trails $122,700.00 0
Woodland Trails Lighting $14,080.00 1995 15 2010
Woodland Trails Shelter/Storage/Interpretive $150,000.00 2006
Woodland Trails Total $286,780.00--- 2010
Youth Athletic Dugouts(8) $16,000.00 2001 - 15 2016
Youth Athletic Bleachers, Home Plate(4) $16,251.00 2002- 15 2017
Youth Athletic Concession $40,000.00- 2003 2003
Youth Athletic Bleachers,Spectator(8) $20,000.00 2003 2003
Youth Athletic Shelters,Spectator(8) $14,000.00- 2003 2003
Youth Athletic Shelters, Spectator(3) $8,000.00 2004 2004
Youth Athletic Restrooms $50,000.00- 2004 2004
Youth Athletic Playground $30,000.00 2004 2004
Youth Athletic Parking Lot $125,000.00 2005 2005
Youth Athletic Lighting $250,000.00 2010 2010
Youth Athletic Total $569,251.00----
Grand Total $2,669,100.00----
Page 3
Lions Park Master Plan
Budget and Phasing Plan
Item Comments Estimated Cost Year
Rear Patio 620 sq ft 2003
Pave Skate Park Phase 1 2003
Equipment Skate Park Phase 1 2003
Replace Lights Carryover from 2002 $35,900.00 2003
Expanded Water/Berms 2004
Three New Disc Golf Holes 2004
Replace Existing Trails $74,000.00 2004
Expanded Parking Lot 2005
Pave Skate Park Phase 2 75' x 150' 2005
Equipment Skate Park Phase 2 2005
Relocate Fitness Equipment 2006
Pave Skate Park Phase 3 75' x 150' 2007
Equipment Skate Park Phase 3 2007
Skate Park Fencing 2007
Concession Stand 1500 sq ft 2009
Fishing Overlooks 2010
Permanent Fishing Dock 2012
Add New Trails 539 1.f. 2012
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