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4.3. SR 09-21-1998~ity of River TO: MEMORANDUM Item # 4.3. Mayor and City Council FROM: Pat Klaers, City Administrator DATE: September 21, 1998 SUBJECT: Community Recreation Update Community Recreation Director Jeff Asfahl manages the city recreation programs. Jeff is an employee of the community recreation organization of which Elk River is a member. Councilmember Holmgren is the city representative on this organization. The Community Recreation Board last met on September 14, 1998. Attached for your information is the agenda and some background material from this meeting. Also attached is the September 1998 Youth Initiatives Newsletter. One of the newer projects that Jeff is working on is for the city is the Youthbound project at the former municipal liquor store. A dance event is scheduled for Youthbound for September 18th and this event will hopefully spread the word to the youth in the community about this facility being available for them. We are expecting to learn a lot more about how Youthbound is being accepted in the next few months (now that school is in session) and this feedback/information will help us in structuring the hours of operation and programs offered at Youthbound. I am assuming that this project will be a major focus of Jeffs update to the Council. Additionally, you should note that Jeff is somewhat involved in the BMX biking proposal, along with the city Park and Recreation Commission. The location for this project is Hillside Park. I believe the local BMX group hopes to have something usable for them in Hillside Park by next year. A final update that Jeff may offer the Council relates to the two dances that were held at the old ice arena on September 11th and September 12th. Attendance was high for both evenings and these dances seem to be popular with the two age groups in attendance (September 11 - grades 4- 6; September 12 - grades 6 - 9). 13065 Orono Parkway · P.O. Box 490 · Elk River, MN 55330 · TDD & Phone: (612) 441-7420 · Fax: (612) 441-7425 Community Recreation Board Notice of Meeting Monday September 14, 1998 - Suggested arrival 11:30 am ( meeting will start @ 11:45) LaRose's - Elk River * Your attendance is always important! If you cannot make the meeting please arrange to send an alternate or notify me at 241-3523 that you will not be in attendance. Thank you! To aid in our best use of your time, please plan to arrive and get your meal ordered or help yourself at the buffet and be ready to begin meeting at 11:45. We will then take a short break around 12:05 -12:10 to refill your plate. AGENDA A.) CALL MEETING TO ORDER 11:45 B.) CONS1DER / CHANGES TO AGENDA C.) CONS1DER CONSENT AGENDA: C.1) Approve minutes from: 8/3/98 regular meeting D.) STAFF REPORTS / INFORMATIONAL UPDATES: * Review: FEATURE program or service of the month D.1) Youth Initiatives update: Youthbound, BMX, Skatepark D.2) Fall '98 program update D.3) Report on August 31st Collaboration workshop D.4) Report on Park and Recreation Benefits Workshop D.5) Review Field Scheduling methodologies article D.6) Review Youth Enrichment Grant info. OTHER E.) DISCUSSION / BOARD ACTION ITEMS: E.1) Review member community comments on proposed '99 budget E.2) Consider development of collaborative "Program Development Committee" W/CE & ECFE E.3) Consider October as "Youth Month" proclamation E.4) Next step to regional planning efforts F.) COMMUNITY REPORTS: Community representative reports of items of interest or concern. E.1 Review member comments on '99 budget proposal: The budget as presented to the Recreation Board on August 3rd was sent from our office to each participating community for consideration in their 1999 budget. Please plan to share your communities feedback. E.2) Consider development of collaborative "Program Development Committee" w/CE & ECFE: As part of CR, CE, and ECFE, managerial staff strategies to improve on our program development and delivery of services, we agree that the circle must be broader. Each entity has advisory type groups that they work with and rely on for many aspects associated with their individual program. There is significant importance to having all parties be well informed about all program areas to best maximize effort. As part of accomplishing this, staff believe that establishing a committee to focus on this collaborative understanding will provide sound program direction. I will provide you with further information at our meeting. E.3) Consider October as "Youth Month" proclamation In an effort to promote awareness about the many opportunities available for youth in this region this type of proclamation will provide a foundation to publicly present all that the community has to offer youth. I will provide you with more information related to this at our meeting. E.4) Next step with regional planning efforts: Recent agendas have not enabled us to move forward in this area. Back in May we hosted a special meeting of to learn of future plans that each community has. This was a good start. The Recreation Board should determine what is next. E) Community Reports: All representatives are encouraged to share items of interest, current events, etc. or concerns that the Community Recreation Board should be aware of. COMMUNITY RECREATION BOARD Minutes Fr: 8/3/98 Attendance: Staff: d. Asfahl- Comm. Rec., C. Blesener Dist. 728 Com. Education, Tracy Gaffner - Recreation Board Intern Comm~mity Representatives: Gary Eitel - City of Rogers, Mark Berning - City of Otsego, Roger Holmgren - City of Elk River, Sandy Borders- City of Dayton, Roger Rosenquist - Hassan Township Guest - Pat Klaers, City of Elk River Community Representatives absent: ISD 728 Call meeting to order: - The meeting was called to order at 12:00 noon. B.) Changes / additions to agenda: None C.) Consider consent agenda: Minutes from 5/18/98 and 6/22/98 Approved on a motion by Mark Berning, seconded by Gary Eitel. Motion carried.. D.) Staff Reports / Informational Updates: The following report items were reviewed: Youth Initiatives update, Summer '98 program update, Fall '98 program planning update, Collaboration workshop for 8/31/98, Intern, Tracy Gaffner presented a commercial video that she completed as part of her experience with Community Recreation. E.) Discussion / Board Action Items: E. 1) Budget Committee Report: Gary Eitel, representing the budget committee reviewed the '99 budget information (attached to these minutes). The budget committee noted that although the request at this time does not consider any funding to support any personnel additions, their may be some consideration at a later date to amend the '99 budget to accomplish a goal that has been preliminarily discussed w/ISD 728 Com. Ed. (also reviewed w/the Recreation Board at our June meeting) that would jointly fund a centralized receptionist position. Motion to accept and recommend to each community the '99 budget by Roger Holmgren, seconded by Gary Eitel. Motion unanimously carried. Motion to adjourn at 1:20 by Mark berning seconded by Sandy Borders. Motion carried. Next regular meeting: Monday September 14, 1998. Larose's Pizza Respectfully Submitted: Proposed 1999 Revenue Population/'97 (Population x 2.61) 895 Dayton $2,336 + 15,000 Elk River $39,150 + 2,221 Hassan $5,797 + 5271 Otsego $13,757 + 1821 Rogers $4,753 + Program fee Surcharge Non-Residents Participant (%of$36,900) $849 $22,878 $2,509 $6,125 $4,465 $12,900 $8,125 = $3,185 = $62,028 = $8,306 = $19,882 = $9,218 25,208 (53.2%) $65,793 (46.7%) Actual identified registrants as of 7/27/98 = 4646 $57,851 = $123,644 Personal Service Office Equip/Supplies Trans/Training/Dues Advert/Broch/Print Postage Support Staff Cont. Expenditures 1997 1998 1999 $96,820 $105,710 $111,885 $800 $800 $800 $2,300 $2,400 $2,600 $5,800 $5,500 $5,500 $900 $900 $1,000 $300 $800 $1,200 $106,920 $116,110 $122,985 It Does Matter! Community Recreation Board Mission To provide, develop, and initiate year-round recreation programs, services, and facilities that enhance the lives and increase the enjoyment and well-being of all residents of the Community Recreation Board. Community Recreation Board: Services, Benefits, Partners Services: · Recreational Programming (This is just a sampling of our smorgasbord of programs we offer) T-ball Safety Camp Open Gyms Gymnastics Youth Golf Tennis Soccer Camps B-Ball Camps Entertainment Baseball Camps Football Camp Indoor Walking Skating Academy Adult Athletics Jr./Sr. High Intramurals Training to Youth Coaches Strength & Conditioning Track & Field · Funding/Grant Solicitation · Serve as a clearinghouse for numerous recreational opportunities · Youth Athletics Associations(This region has over 15 different assoc.) Assist with registration organization Program advertisement Disbursement of program information Program advocacy Assistance with scheduling as needed Coaches Training · Coordinated outdoor play field, tennis court use and maintenance · Resource for facility development/input and planning support · Warming house management · Support to various Community Festivals · Advocate for increased leisure opportunities for youth/teens Benefits: · Organization of Recreation Board builds good community networks · Physical recreation and fitness contribute to a full and meaningful life · Children's play is essential to the human development process · Meaningful leisure services reduce the high cost of vandalism and criminal activity · Community Recreation provides opportunities to recreate together, which builds strong individuals, families and neighborhoods. · Organization of Recreation Board supports ongoing cooperation with ISD 728 services and resources. · Parks, recreation, and open spaces bring beauty to an area while giving residents satisfaction and improved quality of life. Purpose Statement he Youth Initiatives Committee has developed and adopted the following Purpose Statement: September, 1998 Volume 10 Youth Initiatives, To unite various segments of the community to develop and promote positive resources and opportunities with and for youth. BMX Biking Margo Foster and John Thompson continue to work on a BMX facility. A site has been chosen and is in the process of being designed. Anyone interested in getting involved should contact Margo Foster at 241-0292. Youthbound Youthbound has been going very well. It's been averaging over 30 youth each night. There are arcade games, pool tables, darts, air hockey, foosball, vending machines, board games, cards and more. The staff is starting to work on an application and a process for establishing a Youth Board. We hope to get this established in the next couple months. Youth also have the opportunity to play at Youthbound if they have a band. They just need to call Community Recreation at ~1-3523 for more information. The staff will print up tickets and flyers for the event. What's Happening? Many positive programs and activities have come from the hard work of the Youth Initiatives Committee. We have a skate park and are looking for ramps, the mentoring program is in place, the BMX enthusiasts now have a location and are making plans to develop it, and we found an existing building to use for a facility for youth. These opportunities would not have been possible without the involvement of many different community members. We would like to take this opportunity to thank everyone who has made a contribution for their efforts, as well as encouraging everyone who has an interest in youth to become involved, doin us at the September lOth meeting to share your ideas. Elk River Skateboarders, Inc.  ~'The skate park is now paved in Oak Knoll Athletic Complex. Ramps must be under 3 feet, ,, be approved by the City and must stay at the · park. If you have a ramp you would like to donate to the park or if you would be willing to donate materials or labor to help the Elk River Skateboarders construct ramps, please contact Community Recreation at 241-3523. Watz Up Cafe Club The Watz's continue to look for a facility, hopefully in a neighboring community. For more information, please call Mark and Annette Watz at 441-1030.