7. HRSR 11-04-2013 1
Elk Request for Action
River
To Item Number
Housing and Redevelopment Authority 7.1
Agenda Section Meeting Date Prepared by
General Business November 4, 2013 Brian Beeman,Director of Economic
Development
Item Description Reviewed by
Downtown Projects Jeremy Barnhart, Deputy Director, CODD
Reviewed by
Action Requested
Discuss priorities related to downtown improvements.
Background/Discussion
In September, the HRA directed staff to research improvements identified as desirable by various groups,
including the Arts Alliance and the Rivers Edge group. In October, staff,working with the Downtown
Rivers Edge group and the Arts Alliance,identified 14 projects to be evaluated by the HRA. The Rivers
Edge group has identified decorative white lighting as their#1 priority and a representative will be
present to discuss the project. The HRA had requested a representative of the Rivers Edge group to
discuss their requested improvements at a future meeting.
Lights proposed are LED and energy star rated and could be purchased at any local retail store. The two
quotes are from Target$11.99 and Home Depot$8.49 per box. Three hundred boxes are needed. This
includes the trees on sides of Main Street, the parking lot trees, and all side streets from The Bank of Elk
River to Lowell Avenue.Therefore, the approximate cost is $3,597 from Target and$2,547 from Home
Depot, exclusive of taxes.
Staff believes that infrastructure improvements (electrical system, signage,landscaping) best fit the role of
the HRA. The HRA should discuss their priorities with regard to identified projects.
The HRA budget includes $30,000 for the implementation of the Downtown Plan, of which the lowest
quote $12,735 was approved to upgrade the electrical system through the downtown area. $20,000 is
budgeted for 2014. Originally, these funds were earmarked for re-signing the downtown district (#12);
that is delayed while the City completes a comprehensive sign palette.
Financial Impact
N/A
Attachments
• October 7, 2013 Staff report RE downtown improvements
riVEHED D Y
[NATURE
hrtylik --.-_ Request for Action
River
To Item Number
Housing and Redevelopment Authority 6.3
Agenda Section Meeting Date Prepared by
General Business October 7, 2013 Brian Beeman, Director of Economic
Development
Item Description Reviewed by
Down town Projects Jeremy Barnhart,Deputy Director, CODD
Reviewed by
Action Requested
Confirm and prioritize the list of desired improvements
Direct by motion staff to proceed with obtaining quotes and moving forward with improvements to the
electrical system.
Background/Discussion
At the September 3, 2013 meeting, the HRA directed staff to research improvements identified as
desirable by various groups,including the Arts Alliance and the Rivers Edge group. Of special note was
the desire of decorative lighting during the holiday season and year round.
Since the September meeting, the following improvements were requested or have been identified:
1. Upgraded electrical outlets for seasonal events (Arts Affiance)
2. Upgraded light standards, for banners and other features (Arts Affiance, Rivers edge)
3. Improved landscaping (Rivers Edge priority #3, Downtown Plan)
4. Wi-Fi (Rivers Edge)
5. Music Speakers (Rivers Edge)
6. New Seasonal Decorations (Rivers Edge)
7. White Lights all year round/LED (Rivers Edge priority #1)
8. Digital Billboard (Rivers Edge)
9. Arch/Gateway-"Welcome to Downtown"—North side of downtown parking lot,behind
Kemper Drug& School District, that would have the same design as the downtown park
with stonework, etc. (Rivers Edge)
10. Spot for snow removal or snow removal contract (Rivers Edge)
11. Directional Signage ((Rivers Edge priority#2,Downtown Plan)
12. Mural-from backside Kemper Drug as looking South&Eastbound on Hwy 10 (Rivers
Edge)
13. Picnic areas (Rivers Edge)
14. Uniformity of street furniture (Rivers edge)
Staff believes that infrastructure improvements (electrical system, signage,landscaping) best fit the role of
the HRA. It does appear that upgrades to electrical outlets next to the trees are necessary, as well as a
utility box that controls the lights and outlets. The estimate to install all new electrical outlets and a new
' vials iv
NAME
utility box to control the lighting, electrical outlets, and,a third switch for future musical speaker, or other
amenities is $13,121 and is included as an attachment. (Attachment 6.3 at 2 Outlet Utility box quote)
The HRA budget includes $30,000 for the implementation of the Downtown Plan. $20,000 is budgeted
for next year. Originally, these funds were earmarked for resigning the downtown district (#12); that is
delayed while the City completes a comprehensive sign palette.
With a limited budget, an evaluation of improvements and the prioritization of same should occur. Many
of these improvements could be addressed and funded through the development of a Business
Improvement District (BID). A BID is a special taxing district established to pay for features and
services above and beyond typical city services. Staff will continue to research this option.
Financial Impact
N/A
Attachments
• Utilities MOU
• City/Downtown MOU
N:\Departments\Community Development\Economic Development\HRA\Administrative\Agenda\Year2013\11-4-2013\6.1 at 1,sr 6.3
Downtown Projects Memo jb.docxBecumcnt3
>1.* Regular Meeting
of the Monday, November 4, 2013
Elk
Housing & 5:30 p.m.
Elk River City Hall
ver Redevelopment Council Chambers
Authority
AGENDA
Meeting Protocol
• No sidebar discussions
I. CALL MEETING TO ORDER • No interruptions
• State your concern
• Ensure you understand
2. PLEDGE OF ALLEGIANCE • Don't take things personally
• Adhere to time limits
•
3. CONSIDER AGENDA Come prepared
4. CONSENT AGENDA
Considered to be routine and noncontroversial by the I-lousing&Redevelopment Authority and will be approved by one motion.
There will be no separate discussion of these items unless a Commission member,staff member,or citizen so requests,in which case
the item will be removed from the consent agenda and considered under the regular agenda.
3.1 Minutes
• October 7,2013,Regular
3.2 Check Register
3.3 Balance Sheet
3.4 Revenue/Expenditure Report
5. OPEN FORUM
An opportunity for residents and guests to provide comments and feedback to the Housing&Redevelopment Authority regarding
items not on the agenda. Information provided in Open Forum will not be discussed by the HRA;rather,the information will be
referred to staff and/or scheduled for discussion at a future meeting.
6. PUBLIC HEARINGS
5.1 None
7. GENERAL BUSINESS
6.1 Downtown Projects-River's Edge Lighting
8. OTHER BUSINESS
9. ADJOURNMENT
This agenda is available in alternate formats upon a 72 hour advanced notice. Auxiliary aids and services are also available upon a 72 hour
advanced notice.Please contact the City Clerk at 763.635.1000 to make a request Examples of alternate formats may include:large print,
Braille,audio tape,etc. Examples of auxiliary aids may include a sign language interpreter,assistive listening device,etc.
P ® ■ EHEll 11'
NATURE
MEMORANDUM OF UNDERSTANDING
REGARDING •
STREET LIGHT INSTALLATION AND MAINTENANCE
BETWEEN
ELK RIVER MUNICIPAL UTILITIES
AND •
THE CITY OF ELK RIVER,MINNESOTA
This MEMORANDUM OF UNDERSTANDING,hereinafter referred to as"MOU",is hereby
made and entered effective the 1' day of January,2012,by and between the City of Elk River,
Minnesota,hereinafter referred to as the"City"and Elk River Municipal Utilities,hereinafter
referred to as the"Utilities".
1.0 Purpose
The purpose of this MOU is to address the material costs and labor associated with the
installation and maintenance of street lights located within the Utilities' electric service territory
within the City of Elk River,Minnesota.
2.0 Installation of New and Replacement Street Lights
The Utilities will provide as a contribution to the City all the material costs and labor associated
with the installation of new or replacement street lights in street improvement and rehabilitation
projects located within the Utilities' electric service territory within the City. The City will
notify the Utilities of street improvement or rehabilitation projects being considered on a timely
basis to provide adequate time for design and budgeting and will specify the number and location
of street lights to be provided.
Street lights in new developments shall be installed by the Utilities,pursuant to the Utilities'
standards,as part of the Utilities'process of providing electrical distribution service to the
development.
The Utilities will specify the street light fixtures and be the owner of the street lighting and
associated facilities assets.
3.0 Maintenance of Street Lights
The Utilities will provide as a contribution to the City all material costs and labor associated with
the maintenance of street lights located within the Utilities' electric service territory within the
City of Elk River,Minnesota. The maintenance of street lights will include lamping,ballasts,
painting,and the locating of associated underground facilities.
4.0 Maintenance of Semaphores
The Utilities will provide as a contribution to the City limited maintenance of semaphores owned
by the City. The limited maintenance of these semaphores will include lamping and the locating
11111 of associated underground facilities.
1
5.0 Termination of MOU
This MOU may be cancelled or terminated without cause by either party by giving(30)calendar
days advance written notice to the other party. Such notification shall state the effective date of
termination or cancellation. Any and all amendments must be made in writing and must be
agreed to and executed by the parties before becoming effective.
IN WITNESS WHEREOF,each of the parties has caused this MOU to be executed by their duly
authorized representatives:
ELK RIVER MUNICIPAL UTILITIES THE CITY OF ELK RIVER,MINNESOTA
J W
By .�tII��L�.1� By � Or.�!,
/ Jo ea Dietz ' / Jo i Dietz, Wit r
Chair
By By
Troy Adams,P.E. Tina Allard,City Clerk
Utilities Director
• GP:3069797 vl
•
•
2
MEMORANDUM OF UNDERSTANDING
REGARDING
MANAGEMENT AND MAINTENANCE
BETWEEN
ELK RIVER HOUSING AND REDEVELOPMENT AUTHORITY
AND
THE CITY OF ELK RIVER,MINNESOTA
This MEMORANDUM OF UNDERSTANDING,hereinafter referred to as"MOU",is hereby
made and entered into on this 7th day of May,2012,by and between the City of Elk River,
Minnesota,hereinafter referred to as the"City"and the Housing and Redevelopment Authority
in and for the City of Elk River,hereinafter referred to as the"HRA".
1.0 Purpose
The purpose of this MOU is to address the management and maintenance of the HRA owned
Main Street Parking Plaza,hereinafter referred to as the"Lot", located at 716 and 720 Main
Street within the City of Elk River,Minnesota.
2.0 Review and processing of special event permits
The City will review,process and act on all applications for special event permits for use of the
Lot in the same manner as applications for the use of City owned property.
3:0 Management and Maintenance of Lot
The City will manage and maintain the Lot in the same manner as City owned parking lots and
landscaping. The HRA will reimburse the City for all material costs and labor associated with
management and maintenance of the Lot in an amount the HRA and City will agree to annually.
In addition,if the City determines that the Lot requires sealcoating,the cost of seal coating will
be billed to the HRA.
The following maintenance/labor will be the responsibility of the Parks and Recreation
Department: irrigation,repairs and water consumption. The following maintenance/labor will be
the responsibility of the Streets Department: snow removal,paint striping,sweeping and
cracksealing.
4.0 Termination of MOU
This MOU may be cancelled or terminated without cause by either party by giving(30)calendar
days advance written notice to the other party.Such notification shall state the effective date of
termination or cancellation. Any and all amendments must be made in writing and must be
agreed to and executed by the parties before becoming effective.
IN WITNESS WHEREOF,each of the parties has caused this MOU to be executed by their duly
authorized representatives:
1
ELK RIVER HOUSING REDEVELOPMENT THE CITY OF
AUTHORITY ELK RIVER,MINNESOTA
By By
Stewart Wilson John Dietz,Mayor
Chair
By By
Annie Deckert,EDFP Tina Allard,City Clerk
Director of Economic Development
(P:3166570 vi
2