4.6. SR 12-16-2013 City of
Elk - Request for Action
River O.
To Item Number
Mayor and City Council 4.6
Agenda Section Meeting Date Prepared by
Consent December 16, 2013 Justin Femrite, P.E., City Engineer
Item Description Reviewed by
2014 Maintenance Agreement with Wright County Cal Portner, City Administrator
for Parrish Avenue Bridge Reviewed by
Action Requested
Adopt by resolution the 2014 Maintenance Agreement between the City of Elk River and Wright County
for routine maintenance work on the Parrish Avenue Bridge.
Background/Discussion
Annually, the City of Elk River is asked to enter into a maintenance agreement with Wright County for
maintenance of the Parrish Avenue Bridge.
Since the bridge was rebuilt, the City of Elk River and Wright County have shared maintenance duties.
Since 2002, this agreement has been entered into annually; therefore,Wright County is asking the City of
Elk River to once again enter into a maintenance agreement for the Parrish Avenue Bridge during 2014.
The agreement is the same as the agreement entered into in past years.
Financial Impact
There is no financial impact beyond the maintenance issues that the city has currently been responsible
for on the Parrish Avenue Bridge. These include maintenance of the street lights,removal of snow from
the sidewalk, maintenance of the slope and berms on the north approach, snow and ice control from
bridge and approaches,and removal of marking/spray paint from visible surfaces of bridge structure.
Attachments
• Cover letter from Virgil Hawkins,Wright County Highway Engineer
• Resolution Approving Maintenance Agreement for 2014
P a w E A E U s r
NaA f RE]
OJN"TY ®,, WRIGHT COUNTY VIRGIL G. HAWKINS,P.E.
DEPARTMENT OF HIGHWAYS Highway Engineer
(763)682-7388
= AI CHAD D. HAUSMANN,P.E.
d? Wright County Public Works Building Assistant Highway Engineer
1901 Highway 25 North (763)682-7387
^dy Buffalo, MN 55313
y8gg MARK A.JOHNSON
Jct. T.H. 25 and C.R. 138 Right-of-Way Agent
(763)682-7386
Telephone:(763)682-7383
FAX.(763) 682-7313
November 2,2013
City of Elk River DEC 2 C
Tina Allard, Clerk
13065 Orono Parkway, Box 490
Elk River, ININ 55330-0490
Dear Ms. Allard:
Enclosed is a maintenance agreement for the maintenance activities on Bridge 86515.
Two copies of this are enclosed for your review and execution by the City. As of 2002,
this agreement has been changed to an annual agreement so that we can include it for
approval with our other maintenance agreements,which are all submitted on an annual
basis. The current agreement will be effective from January 1,2014,to December 31,
2014. Please return both copies of the executed agreement. After approval by the
County Board, one of the copies will be returned to you for your files.
If you have any questions concerning this agreement, please contact me.
Sincerely,
Virgil G. Hawkins
County Highway Engineer
Enclosure
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Equal Opportunity/Affirmative Action Employer
RESOLUTION 13-
MAINTENANCE AGREEMENT - 2014
THIS AGREEMENT made and entered into by and between the City of Elk River hereinafter referred to
as the "City" and the County of Wright hereinafter referred to as the "County".
WHEREAS, it is deemed to the best interest of all parties that the duties and responsibilities of both the
City and the County as to maintenance on Bridge#86515 and its approaches should be clearly defined.
NOW THEREFORE, IT IS AGREED with regard to said structure maintenance:
MAINTENANCE
CITY RESPONSIBLE FOR:
(1) Maintenance of street lights;
(2) Removal of snow from sidewalk;
(3) Maintenance of slopes/berms and roadway on north approach (includes: turf maintenance,
bituminous maintenance, drainage and riprap maintenance);
(4) Snow and ice control from bridge and approaches;
(5) Removal of markings/spray paint etc, from visible surfaces of bridge structure.
COUNTY RESPONSIBLE FOR:
(1) Periodic sweeping to remove sand and debris and removing sand/dirt from expansion joints;
(2) Signing for bridge and approaches;
(3) Maintenance of slopes/berms and roadway on south approach (includes: turf maintenance,
bituminous maintenance, drainage and riprap maintenance);
(4) Centerline and edge pavement marking (includes stop bar).
The agreement between the City and County shall be for a one-year period and run from January 1,
2014, to December 31, 2014. All maintenance responsibilities will be deemed 'offsetting"therefore no
payments will be required for the individual maintenance work which conforms to the areas stated herein and
performed under authorization of either the City or County.
In the event that the structure needs major maintenance/rehabilitation an agreement detailing the work
and shared costs must be approved and accepted by the City and County.
ADOPTED:
20
ATTEST:
Mayor
City Clerk
CERTIFICATION
I hereby certify that the above is a true and correct copy of a resolution duly passed, adopted and
approved by the City Council of said City on 120
City Clerk
APPROVED AND ACCEPTED:
COUNTY OF WRIGHT Name of City
Chairman of the Board Date
ATTEST:
County Coordinator Date