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07-08-2002 CC MINMEETING OF THE ELK RIVER CITY COUNCIL. HELD AT THE ELK RIVER CITY HALL MONDAY, JULY 8, 2002 Members Present: Members Absent: Staff Present: Mayor KAinzing, Councilmembers Dietz, Kuester, Motin, and Tveite None City Administrator Pat IClaers, City Engineer Terry Maurer, City Attorney Peter Beck, Building and Zoning Administrator Stephen Rohlf, and City Clerk Sandra Peine Call Meeting To Order pUrsuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 7:30 p.m. by Mayor Ia-dinzing. Consider 7/8/2002 Agenda Mayor Klinzing requested the following agenda amendments. 5.1 - Consider Amendment to City TRF Policy - Tabled Indefinitely 5.2 - Consider Property Tax Abatement for Elk Path, LLC Professional Office Building Project - Tabled Inde£mitely Move agenda items 6 and 7 before item 5.5. Add item 8.1 - Accept resignation from WWTP employee. COUNCILMEMBER TVEITE MOVED TO APPROVE THE AGENDA AS AMENDED. COUNCILMEMBER MOTIN SECONDED THE MOTION. THE MOTION CARRIED 5-0. Consider Consent Agenda COUNCILMEMBER MOTIN MOVED TO APPROVE THE CONSENT AGENDA AS FOLLOWS: 3.1. 3.2. 3.3. 3.4o 3.5. 6/24/2002 CITY COUNCIL MINUTES CHECK REGISTER RESOLUTION 02-54 ENTERING INTO A MAINTENANCE AGREEMENT BETWEEN WRIGHT COUNTY AND THE CITY OF ELK RIVER FOR BRIDGE #86515 MASSAGE THERAPIST LICENSE FOR SONIA SCHLOSSER FOR SIMONSON'S SALON AND DAY SPA CONTINGENT UPON A SUCCESSFUL BACKGROUND CHECK TRANSIENT MERCHANT LICENSE FOR ALEXANDRA BRZOSTOWICKI TO SELL BOOKS DOOR TO DOOR (SOUTHWESTERN COMPANY) City Council Minutes July 8, 2002 3.6. REQUEST TO USE LANDFILL ABATEMENT FUND FOR ENVIRONMENTAL CLEANUP Page 2 COUNCILMEMBER TVEITE SECONDED THE MOTION. THE MOTION CARRIED 5-0. 4. Open Mike No one appeared for Open Mike. 5.1. Consider Amendment to City. TRF Policy 5.2. Consider Proper .ty Tax Abatement for Elk Path, LLC Professional Office Building Project COUNCILMEMBER TVEITE MOVED TO TABLE ITEMS 5.1 AND 5.2 INDEFINITELY. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.3. Consider Bids for Public Safety, Facility and for City Hall/Utilities Addition City Administrator Pat IGaers introduced this item. Gary Tushie of Tushie Montgomery Architects (TMA) addressed the Council. He noted that the City has received competitive bids for the projects. He stated that he is requesting that the Council award a majority of the bids and that a few bids will be re-bid at a later date. The City Administrator indicated that the Public Safety facility was over budget by approximately $560,000. He reviewed some of the items that are proposed to be eliminated in the project to close the budget gap. The City Administrator noted that there is a possibility of reducing the building reserve requirement by insuring the bonds. He noted that if this happens, there will be more money available. If more funds are not available, then the items listed by TMA will come back to the City Council for action to be removed from the project. Discussion was held regarding the metal roof for the City Hall facility. Gary Tushie stated that a metal has a longer life. Councilmember Motin indicated that he is not in favor of a metal roof because he does not like the appearance. COUNCILMEMBER TVEITE MOVED TO APPROVE THE BID PACKAGE FOR THE PUBLIC SAFETY FACILITY AND CITY HALL AND UTILITIES BUILDING AS PRESENTED BY KRAUS ANDERSON. COUNCILMEMBER MOTIN SECONDED THE MOTION. THE MOTION CARRIED 5-0. COUNCILMEMBER DIETZ MOVED TO AUTHORIZE THE METAL ROOF FOR THE CITY HALL FACILITY. COUNCILMEMBER TVEITE SECONDED THE MOTION. 4-1. COUNCILMEMBER MOTIN OPPOSED. Councilmember Kuester discussed the possibility of using environmental materials as much as possible in the facilities. She requested that this be considered for the items that are being re-bid. Councilmember Kuester suggested using landfill abatement funds for these items. City Council Nfinutes July 8, 2002 Page 3 5.4. Municipal Utilities Request for Financial Assistance for the Landf~ll Gas Electric Generation 5.5. Project Steve Rohlfinclicated that the request is to use landfill abatement funds for the landfill gas generation project. Steve indicated that this request meets the state statute requirements for use of these funds. COUNCILMEMBER DIETZ MOVED TO AUTHORIZE THE USE OF LANDFILL ABATEMENT FUNDS IN AN AMOUNT NOT TO EXCEED $$0,000 FOR THE LANDFILL GAS GENERATION PROJECT. COUNCILMEMBER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 5-0. Highway 169/101 Corridor Management Plan Presentation Kurt Eastland from MmDOT revie~ved the TH 101-TH 169 Corridor Management Plan. The proposed plan covers an area from 1-94 in Rogers to TH 18 in Garrison. The following concerns were raised by those in attendance (35 citizens were present): · How ~vould the increase of noise be addressed? · Affect on Environment - Oak trees · Encroachment of roadway (~videning) · Affect on Main Street/169 businesses and e:dsting homes · Impact on the schools · Impact on Elk Park Center Highway 10 Corridor Management Plan Presentation Terry Humbert from MnDOT introduced the Trunk Highway 10 Corridor Management Plan. Howard Preston from Howard R. Green reviewed the plan. Mr. Preston identified the costs of the projects. He also revie~ved the implementation strategy. The following issues were raised (18 citizens were present): · Concern regarding impact of overpass · Concern about businesses along the highway · Alternative traffic routes within the city · Flooding on Highway 10 Mayor IClinzing indicated that the Council needs to address each component of each plan as it goes through the City of Elk River. She 'indicated that she would like the Council to address the impact of the overpass, the issue of how the traffic along the two corridors will affect the City in the future, and how an alternative route would affect the City. Consider Resolution Requesting Bids for Orono Parkway Improvements City Engineer Terry Maurer indicated that staff has been unable to negotiate a reasonable price for the removal of the e:dstmg lights. Mr. Maurer recommended that staff reject the City Council Minutes Page 4 July 8, 2002 bids and re-advertise for the bidding of the project minus the reinstallation of the lighting component. Terry Maurer indicated that staff is also recommending to bid a small street maintenance project along with the Orono Parkway improvements. He noted that the street maintenance project consists of maintenance to the intersection of 193~d Avenue and Evans Street. COUNCILMEMBER TVEITE MOVED TO ADOPT RESOLUTION 02-55 REJECTING ALL BIDS AND APPROVING THE REVISED PLANS AND SPECIFICATIONS AND ORDERING THE ADVERTISEMENT FOR BIDS IN THE MATTER OF THE ORONO PARKWAY IMPROVEMENT OF 2002. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.6. Consider Zane Avenue Improvements A. Resolution Accepting Bid and Authorizing Execution of Contract City Engineer Terry Maurer indicated that the City received four bids for the Zane Avenue Improvements. He recommended awarding the bid to the low bidder, S.R. Weidema, Inc. in the amount of $302,308.40. COUNCILMEMBER MOTIN MOVED TO ADOPT RESOLUTION 02-56, ACCEPTING BID AND AUTHORIZING EXECUTION OF CONTRACT IN THE MATTER OF THE ZANE AVENUE IMPROVEMENT OF 2002. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. Resolution Determining Assessed Cost of Improvement and Ordering Preparation of Proposed Assessment Roll COUNCILMEMBER TVEITE MOVED TO ADOPT RESOLUTION 02-57 DETERMINING ASSESSED COST OF IMPROVEMENT AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL IN THE MATTER OF THE ZANE AVENUE IMPROVEMENTS OF 2002. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.7. Consider Resolution Receiving the Feasibility Report and Ordering Public Hearing on the Improvement in the Matter of the 175th Avenue Improvements City Engineer Terry Maurer reviewed the feasibility study for the 175th Avenue Improvements. The improvements include the extension of lateral sanitary sewer and trunk watermain and the reconstruction of 175th Avenue from Tyler Street to Fillmore Street. Terry noted that the figures reflect a 6% inflationary increase in the credit given or those properties that gave the easements along 175th Avenue for no compensation. The Engineer indicated that the total assessment amount for the project is $81,092. COUNCILMEMBER DIETZ MOVED TO ADOPT RESOLUTION 02-58 RECEIVING THE FEASIBILITY REPORT AND ORDERING A PUBLIC HEARING ON THE IMPROVEMENT IN THE MATTER OF THE 175TM City Council Minutes July 8, 2002 AVENUE IIMPROVEMENTS OF 2002. COUNCILMEMBER KUESTER SECONDED THE MOTION. THE MOTION CARRIED 5-0. Page 5 COUNCILMEMBER TVEITE MOVED TO ADOPT RESOLUTION 02-59 DETERMINING ASSESSED COST OF IMPROVEMENT A_ND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL IN THE MATTER OF 175TM AVENUE IMPROVEMENTS OF 2002. COUNCILMEMBER DIETZ SECONDED THE MOTION. THE MOTION CARRIED 5-0. 8. Other Business City Administrator informed the Council that WWTP employee Allen Schultz has submitted his resignation. The City Administrator requested authorization to advertise for a replacement. COUNCILMEMBER MOTIN MOVED TO ACCEPT THE RESIGNATION OF ALLEN SCHULTZ AND TO ADVERTISE FOR A REPLACEMENT. COUNCILMEMBER TVEITE SECONDED THE MOTION. THE MOTION CARRIED 5-0. Staff Updates The City Clerk invited the Council to participate in the Sherburne Coun~ Fair Parade. The City Administrator updated the Council on the River Crossing Study. Councilmember Kuester noted that Dave Anderson has been nominated for Volunteer of the Year through the Central Minnesota Inniative Fund. His nomination is relates to his work on the railroad grade. Councilmember Kuester requested the Council to submit a letter of recommendation. 10. Adjournment There being no further business, Mayor I~linzing adjourned the meedng of the Elk River City Council at 10:10 p.m. Sandra Peine City Clerk