5.3. ERMUSR 11-12-2013 Elk River
•
Municipal Utilities UTILITIES COMMISSION MEETING
TO: FROM:
Elk River Municipal Utilities Commission Troy Adams, P.E. —General Manager
John Dietz—Chair
Al Nadeau—Vice Chair
Daryl Thompson—Trustee
MEETING DATE: AGENDA ITEM NUMBER:
November 12, 2013 5.3
SUBJECT:
2014 Budget: Rates and Review
BACKGROUND:
In preparation for budget approval in December, staff continues to work through the 2014 budget
process. Based on the preliminary rate increase notifications and projected expense increases and
capital expenditures, a preliminary balanced budget has been drafted.
DISCUSSION:
Electric Department Expense Budget
As mentioned before, wholesale power costs makes up a considerable portion of the required
operating revenue, approximately 72% for 2014, and the wholesale rates set by Great River
•
Energy (GRE) have an enormous impact on ERMU's rates. The 2014 wholesale power rates
have not yet been finalized by the GRE board but their preliminary rates are designed to
provide a 0% increase in GRE revenue from wholesale power sales. (This was done by
lowering all component rates except off peak energy, which was increased. This impacts our
budget by .5%) As the budget with preliminary wholesale rates stand, we will need an
increase of approximately 1.5% in revenue to recover the increases associated with the whole
sale power costs as applied to the forecasted power sales, and remaining increased expenses.
Notable items in the electric budget for 2014 are:
• Continued current efficiency with the LFG plant in terms of higher production and
lower maintenance
• An estimate of 1%growth in usage
• Funds for ERMU History Book update in anticipation of upcoming 100th year
anniversary in 2015
• Mapping included $30,000 to include outside help for specialized areas
• New NISC software and implementation costs
• Consulting for Territory Acquisition
.,-1 0 ` IRNERER IT
Page I oft NATURE
)
Reliable Public
Power Provider PowERLo To SERVE
59
• Proposed staff additions of part time IT staff, a Customer Service Representative and
a Meter Technician starting January 2014
Water Department Expense Budget
As discussed last year, after not implementing a rate increase for three years, we had a 4%
increase in 2013, and have planned for a 4% increase in 2014, and 2015 for the first tier
component of the water rate. Discussions from last year have provided direction to leave the
second and third tiers unchanged and gradually grow the first tier to narrow the gap between
these tiers.
The proposed budget increases the first tier only, but also increases the base monthly charge.
The first tier is increased by$.06, from $1.56 to $1.62. The increases of the base monthly
charges are $1.00 for seniors, $.31 for residential, and commercial varies $.37 to $3.95
dependent on the line size. This distribution of the rate increases in this way provides for a
balanced budget with appropriate matching of income and expenses for 2014 and positions
ERMU for smaller rate increases in the future.
Since the fee schedule was passed in October, evaluation of the hydrant rental fees has led
staff to reevaluate the fees associated with the small hydrant rental. Attached is the revised
fee schedule for commission consideration.
Notable items in the water budget for 2014 are:
• Switching to liquid chemicals and related new pumping equipment
• 25 site visits for the Wellhead Protection Program
• Maintenance of Structures includes roof repairs for well houses
• New NISC software and implementation costs
• Proposed staff additions of part time IT staff, a Customer Service Representative and a
Meter Technician starting January 2014
ACTION REQUESTED:
• Adopt the revised 2014 Fee Schedule.
ATTACHMENTS:
• Proposed Summary of 2014 Budgets
• Proposed 2014 Electric Revenue and Expense Budget (condensed and unabridged)
• Proposed 2014 Water Revenue and Expense Budget (condensed and unabridged)
• Proposed 2014 Electric Capital Budget
• Proposed 2014 Administration and Technical Services Capital Budgets
• Proposed 2014 Water Capital Budget
• Proposed 2014 Training and Travel Budget
• Proposed 2014 Conservation Improvement Program Budget
• Proposed Revision to the 2014 Fee Schedule
POIERED II
Rrat
Page 2 of 2 INATUPEI
Fellable Public
Power Provider POWERED To SERVE
60
ELK RIVER MUNICIPAL UTILITIES
SUMMARY OF YEAR 2014
BUDGETS
ELECTRIC BUDGET SUMMARY 2014
ELECTRIC REVENUE $ 32,168,955
ELECTRIC EXPENDITURES (31,392,330)
ELECTRIC NET FOR CAPITAL 776,625 2.41%
DEBT RETIREMENT (495,000)
PROMISSORY NOTE TO COUNTY (189,348)
LESS DEBT PRINCIPAL PMTS 92,277
CAPITAL EQUIPMENT/CONSTRUCTION (2,389,660)
LFG SCHEDULED ENGINE REPLACEMENT (625,000)
FUND FROM RESERVES
BONDING -
NET (2,922,383)
DEPRECIATION 2,300,000
NET TO RESERVES (622,383) "
WATER BUDGET SUMMARY 2014
WATER REVENUE $ 2,375,434
WATER EXPENDITURES (2,482,205)
WATER NET FOR CAPITAL (106,771) -4.49%
DEBT RETIREMENT (555,000)
GROSS (661,771)
CAPITAL PROJECTS (751,940)
FUND FROM RESERVES
FUND FROM CITY TRUNK FUND 280,000
BONDING -
NET (1,133,711)
DEPRECIATION 1,120,000
NET TO RESERVES (13,711) *
Currently,target reserves are met.Drawndown is from unrestriced reserves above target levels.
BUDGET SUMMARY2014
61
2014
ESTIMATED BUDGET
WITH HISTORY
ACCOUNT# DESCRIPTION 6767 2012 2013 2014
6767. _.- - -- ._. _..
ACTUAL BUDGET j BUDGET
TOTAL RESIDENTIAL $ 10,332,335 $ 100390169 $ 11,160,806
' ELECTRIC TOTAL NON-DEMAND $ 29743498 3092,300 3161,372r
TOTAL DEMAND $ 15,378,020 15,880,921 16,398,932
TOTAL SECURITY LTS {$ 49,156 50,500.00 50,904.00
TOTAL PUBLIC ST/HWY LIGHTING • 274.209 268,038 289,284
TOTAL SALES 29,008,218 29,984 928 31,061,299
6767:_..
PROJECTED SALES WITH ERMU RATE INCREASED - - -
TOTAL SALES WITH RATE INCREASE _ 29,008,218 29,984,928 31,061,299
TOTAL OTHER 1,524.4]5 191,816 1,10].656
T TOTAL REVENUE $ 30,532,693 $ 30,776,744 $ 32,168,955
•
ACCOUNT#
� DESCRIPTION 2012 2013 2014
- --..
ACTUAL BUDGET BUDGET
OPERATING/MTCE
__.... ,467,39_-__
',PURCHASED POWER S 20,21985769 S 21,658,688 5 2040],895
TOTAL 6767- -- 21,385,7fi9 22091,771 20400895— -
-'� DISTRIBUTION
TOTAL 184,787 203,925 208,000
MAINTENANCE
TOTAL 620s67 734,050 751,000
OTHER EXPENSE
6767-.6767__ . . .67.67. _ _-6767
TOTAL _ -- - - - 3,862.212 3,904.695
_ f
�TOral.
-- CUSTOMER ACCOUNTS EXP j
225.632 2e3 oho 237,000
ADMINISTRATIVE/GENERAL EXPENSE
2.13 - - -6767__-6767_
TOTAL 3,561' 2612,027 2,705,638
TOTAL EXPENSE $ 28,412,648 $ 30329,468 $ 31,392,330
____....
2012 2013 2014
ACTUAL BUDGET BUDGET
TOTAL REVENUES 30,532,693 30,776,744 32,168,955
6767-_
TOTAL EXPENSES 28,412,848 i 30,390,548 31,392,330 3.296%
PROFIT(LOSS) 2,120,045 I 386,196 776,625
i
BUDGET COMPARISON 62
2014
ESTIMATED BUDGET
WITH HISTORY
ACCOUNT# DESCRIPTION 2012 2013 I 2014 I _I
ACTUAL BUDGET BUDGET
ELECTRIC
61-04404411 E.R.RESIDENTIAL $8.783,805.00 $9,073,687
61-0440-4416 OTSEGO RESIDENTIAL $1,088,69600 $ 1,122,482.00
61-0440-4421 B.LRESIDENTIAL $261,79300 $ 276,000.00
61-04404431 DAYTON RESIDENTIAL $198,041.00 $ 221,000.00
TOTAL RESIDEN a5Ziali�•"® -,
81-0440-0415 ER.CITV DONAT ED $194,127.00 $ 205,000.00
_
61-04404412 E.R.NON-DEMAND $2,325,330.00 $ 2,498,80060
61-04404417 OTSEGO NON DEMAND $415,317.00 $ 347,000 00
61-04404422 B.L.NON-DEMAND $7,905.00 $ 8,500.00
61-0440 4432 DAYTON $31,819.00 $ 33,000.00
TOTALNON-DEMAND • ,"4': iR6FPl�
61-0440 4413 E.R.DEMAND '$14,598,135.00 $15,055,921.00 -
61-0440-4418 OTSEGO DEMAND $779,885.00 $ 825,000,00
61-0440-4423 B.L.DEMAND • �-
r__.- «_
61-044.0-0433 TO DAYTON EMAND DEMAND _
61-0440-4414 E.R.SECURITV LTS $31,993.00 $ 32,900.00 $ 33,600.00
61-04404419 OTSEGO SECURITY LTS $10,248.00 $ 10,500.00 $ 10,380.00
61-04404424 B.LSECURITY LTS $1,833.00 $ 1,90600 $ 1,848.00
61-04404434 DAYTON SECURITY LTS $5,082.00 $ 5,200.00 $ 5,076.00 •
TOTAL SECURITY LTS �j'$•� _______ ___
61-04.4.04.441 PUBLIC ST/HWY LIGHTING $274,209.00 $268,038.00 $289,284.00
TOTAL PUBLIC ST/HWYLIGHTING a/1111 riffrl
TOTAL SALES !liail®' - : 300,188•
PROJECTED SALES
RATE INCREASE WITH WHOLESALE POWER COST $ 30721,110.80
TOTAL SALES WITH C/P/RATE INCREASE 28,008,318 31,061,399
61-0440-0511 'SERVICE CHARGE _
61-04404550 _SUB-STATION CREDIT $14,015.001$ 14,014.00 $ 14,015.00
61-0440-4551 GENERATION CREDIT $352,968.001$ - $ 20,160.00
__-
61-0440-0552 DISPERSED GENERATION $ (815,441.00) $._(981,698.00) $ (714,57800)
61-0440-4553 PCA or RATE ADJ
61-0440-4553 FUEL COST ADJUSTMENT '
61-04404555 A/C CREDIT $ (53,015.00) $ $ (50,000.00
6164604691 INTEREST INCOME $117,753.00 $ 80600.00 $ 80000.00
61-04704700 SECURITY REVENUE $295,600.00 $ 265,000.00 $ 285,000.001
61-04704701 CUST DEL PENALTIES __ _ $238,31460 $ 245,000.00 $ 250000.001
61-04704702 CONNECTIONS - $156,204.00 $ 50,000.00 $ 51,000.00
61-04704703 STREET LIGHTS HTS $750.00 $ 2,500.00 $ 750.00
61-04]04704 STREET LIGHTS $8,020.00 $ 7600.00
61-04704711 NONCTILITY OPERATIONS
61-04704]15 NON-UTILITY OPERATIONS $53,041.00 $ 65,000.00 $ 6560000
61-0470 4720 GRE GENERATION-PKNG PLNT $7,000.00!1$ 7600.00 $ 760060
616470-4721 I LEG $1,053,807.00'1$ 1652,000.00 $ 1684,308.86
61-04704722 1MISC NON-UTILITY __$83,725.00 $ 3600600 $ _ 35,000.00
61-0470-4723 GAIN ON DISP OF PROP _ $11,471.00
61-0470-4724 SALES OF MERCH $263.00 $ 500.00
61-0470-0750 RENTAL PROPERTY INCOME $ 17,856.00 _ _ _
61-0470-4760 TRANSFER IN FROM CITY
TOTAL OTHER _.. 1,524.475 791815 1,102658
TOTAL REVENUE 30,532,693 30,776,744 32,168,955'•
prior period adj-audit
I 1 7
63
2014
ESTIMATED BUDGET
WITH HISTORY
ACCOUNT4 I DESCRIPTION 2012 _ 2013 2014
__.._ r_.__.
ACTUAL BUDGET BUDGET
OPERATING/MTCE
61-0540-5461 OPERATING SUPERVISION $68,207.00 $ 72,775.00 $ 74,000.00 _
61-0540-5462 INT COMBUST SALARIES_
61-0540-5471 DIESEL OIL FUEL I $12,850.00 $ 18.00000 $ 17500.00
61-0540-5472 NATURAL GAS $14,415.00 $ 22,000.00 $ 22,000.00
61-0540-5481 LUBE OIL - _ - - ---_- -- --- --_-- --_- - - - -
61-0540-5482 CHEMICALS
61-0540-5483 STATION PWR/WTR PLANT $48,127.00 $ 50,000.00 $ 53,000.00
61-0540-5484 PLANT SUPPLIES $7,318.00 $ 9,000.00 $ 7,000.00
61-0540-5491 MISC OTHER GEN EXP _ $7,439.00 $ ],000.00 $ 9,000.00
61-0540-5521 MTCE STRUCTURE PLANT $19,550.00 $ 18,000.00 $ 18,000.00 -
61-0540-5531 MTCE ENGINES/GEN $14,067.00 $ 18,000.00 $ 3,000.00
61-0540-5541 MTCE PLANT/LAND IMP $10,777.00 $ 5,000.00 $ 22,000.00
PURCHASED POWER
_......__..G___
GENERATION CREDIT
61-0540-5551 POWER PURCHASED $20,499,773.00 $21,658,687.97 $22,467,394.89 an estimate of 1%growth and 0%rate increase from GRE
61-0540-5552 .LFG PURCHASED GAS
f_
61-0540-5561 !PLANT STANDBY _
61-0550-5050 ILFG PURCHASED GAS $159,74300 $ 160,000001 $ 76500000 I
61-0550-5051 LANDFILL GAS 0&M $472,198001 $504,588.00 $ 500.000.00
—_. - 5,720
61-0550-5052 LFG ADMIN $16,27800$ 15,720.00 $ 16,500.00
61-0550-5053 LFG INSURANCE $12,731.00 $ 13,000.00 $ 14,500.00
61-05505054 LFTOTAL _ $21,89600 $ 222000.00 $ 2000000 _ __+
TOTAL 21,385769 22591,771 23408895
DISTRIBUTION _,
61-0580-5801 REMOVE EXISTING SERV $1,52200 $ 1,000.00
5.525.
61-0580-5821 SCADA EXPENSES $ 8,00
-..-_. .- 0.00 $ 8,000.00
61-0580-5831 TRANSFORMER OH/URD $26.311.00 $ 20.000.00 $ 20,000.00
5525
61-0580-5851 MTCE SIGNAL SYSTEMS $1,746.00 $ 3,00000 $ 2000001 _..
- _ 5552 61-0580-5861 METER EXPENSE $7,080.00 $ 14,000.00 $ 16,000.00
61-0580-5871 TEMP SERVICES $927.00 $ 1,000.00 $ 1,000.00
__. - T
61-0580 5881 MISC DIST $147,201.00 $ 157,925.00 $ 160,000.00
TOTAL 1e4,7e7 20e,925 zobaoa
64
2014
ESTIMATED BUDGET
WITH HISTORY
ACCOUNT# DESCRIPTION 2012 2013 i 2014
ACTUAL BUDGET I BUDGET +MAINTENANCE
61-0590-5911 MTCE STRUCTURES $21,759.00 $ 25,00000 $ _ 25,000.00
81-0590-5921 MTCE SUB-STATIONS $16,370.00 $ 25,000.00 $ 25,000.00
_—
61-0590-5922 MTCE SUB-STATION EQUIP $13,348.00 $ 10,00000 $ 1000000 I
61-0590-5931 MTCE OH/TREE TRIM $53,69700 $_ 90.000.00 $ 90000.00 I
61.0590-5932 'MTCE OF OH/STANDBY $26,1440011 30,000.00 $ 30000.00
61-0590-5933 MTCE OF OVERHEAD $52,507.00 $ 80,000.00 L$ 60,00a00
61-0590-5941 _MTCE URD _ $92067.00 $ 75,000 00 •$ 75,000.00
61-0590-5943 LOCATE URD PRIMARY $26,971.00 $ 29,000.00 $ 29,000.00
61-0590-5951 MTCE LINE TRANSFORMERS $16,495.00 $ 10,00000 $ 1500000
61-0590-5961 _MTCE ST LIGHTING $34,700.00 $ 35,000.00 $ 35,000.00 _
61-0590-5962 MTCE SECURITY LTG _ $5,953.00 $ 5,00000 $ 600000I
y
61-0590-5971 MTCE METERS _ $60,108.00 $ 42,000.00 $ 60,000.001 _
61-0590-5972 VOLTAGE COMPLAINTS $5,532.00 $ 8,000.00 $ 8,000.00 -.
61-0590-5981 ELECTRIC MAPPING $30,732.00 $ 36,050.00 $ 36,000.00 E
61-0590-5985 MTCE OH/2NDRING _ $7,603.00 $ 30,00000 $ 3000000
61-0590-5991 MTCE OHDNDRY $6,491.00 $ 15,000.00 . $ 15,000.00
61-0590-5992 MTCE URD ELECT SERV $33,194.00 $ 35,000.00 $ 30,000.00 '
61-0590-5993 LOCATE URD SECONDARY $21,543.00 $ 24,000.00 $ 22,000.00
61-0590-5995 TRANSPORTATION EXP $95,273.00 $ 150,000.00 $ 150,000.00 -
TOTAL 620.687 ]34.050 151,000
OTHER EXPENSE
61-0595-8031 DEPRECIATION _ $2,099,59400 $ 2,154,900.00 $ 2,300,000.00
61-0596-8071 INT/BONDS LONG TERM $239,53200''$ 220,87800 $ 199,380.00
61-0596-8075 INTEREST ON DEFEASED BONDS -$3,271 00 $ (3,217.20) $ (3,21700)
61-0597-8161 COST/EXP EXPENSE JOBBING $94.00 _ __ _
61-0597-8172 SECURITY EXPENSE $218,$9400 $ 225,000:00 $ 21500000
61-0597-8213 LOSS ON DISP OF PROP $921100 $ 20,000.00 $ 2000000 _
61-0597-8231 COST OF MERCH SOLD $309.00
61-0597-8261 ELECT/LABOR DONATED $481,907.00 $ 496,000.00 $ 515,000.00 1
61-0597-8262 TRANSFER TO CITY 1 $753,553.00 $ 775,000.00 $ 775,00000
61-0597.8263 OTHER DONATIONS _ 41_289.00 $ 2,500.00 $ 2,500.00
61-0597-8264 DAM MAINTENANCE EXPENSE _ $ - $ 2,50000
61-0597-8281 AMORTIZATION/DEBT DISC $0.00 $ 8,634.00 $ 8,634.00 Mill
61-0597-8311.,OTHER INT EXP
61-0597-8341 'INT PD ON METER DEPOSITS $33600 $ 5,00000 1$ 1,00000 1.
61-0597-8400 RENTAL PROPERTY EXPENSE $84.00 $ _ 6,000.00
61-0597-8399 OPERATING TRANSFERS $63,311.00
_..._ TOTAL 3,862,212 Errn 4041,797 -...
CUSTOMER ACCOUNTS EXP
61-0900-9021 METER READING $15,971.00 $ 15,500.00 $ 24,000.00 _i_.
61-0900-9030 COLLECTING DISC/RECONN $10,80700,$ 11,500.00 $ 14000.00
•
61-0900-9041 NSF $70600 $ 1,000.00 $ 1,000.00
•
61-0900-9051 IMISC GUST EXP $155,753.00 $ 155,000.00 $ 155,000.00 _._.
61-0900-9061 'WRITE-OFFS $42,395.00 $ 100,000.00 $ 45,000.00 reduction due to assessment of electric
_. ._
TOTAL 225,632 283,000 2))000 [
65
•
2014
ESTIMATED BUDGET
WITH HISTORY
ACCOUNT# DESCRIPTION 2012 2013 2014
-__._.. _... 1._—___
ACTUAL BUDGET BUDGET • I
t _j_. .
ADMIN/GEN EXPENSE 1 _ ___.. I 1___.. _
61-0920-9201 (SALARIES/ADMIN —_-$428,201.00 $ 440,000.00 $ 580,539.67 include new part-time IT posit ion,new CSR,new software implementation
bonus
61-0920-9205 :TEMPORARY STAFFING $8,317.00 $ 5,000.00 $ 8,500.00 new software implementation 1
61-0920-9211 OFFICE SUPPLIES/EXP $72,277.00 $ 81,000.00 $ 102,800.00 include funds for book update,software purchase 1
61-0920-9212 LT/WATER OFFICE $17,934.00 $ 20,000.00 $ 20,000 00
_- - __-
61-0920-9213 BANK CHARGES $3,757.00 $ 4,000.00 $ 4,000.00
61-0920-9221 LEGAL FEES $48,890.00 $ 40,000.00 $ 40,000.00
61-0920-9231 AUDITING $11,050.00 $ 20,000.00 $ 12,000.00
61-0920-9241 INSURANCE $139,018.00 $ 183,00000 .$ 18714800 _ _ 1
61-0920-9260 UTIL SHARE DEF COMP $38,598.00 $ 59,000.00 $ 00005 00 t
61-0920-9261 UTIL SH INSURANCES $317,081.00 $ 385,00000I$ 380,500.00 includes new Elec Tech and CSR
61-0920-9262 UTIL SH PERA _ $153,751.00 $ 161,000.00 I$ 172,200.00 includes new Elec Tech and CSR
61-0920-9263 UTIL SH FICA $155,511.00 $ 165,000.00 I$61-0920-9269 MISC E LANE OU IMP PROG $143,$82 00 $ 263,P 2Z00 $ 280 050.00 includes new Elec Tech and CSR
61-0920-9264 SICK PAY $71,096.00 $ 100,00000 $ 10000000 includes new Elec Tech and CSR +
61-0920-9266 VACATION/HOLIDAY PAY 61-0920-9268 MISCELLANEOUS $8200 _
61-0920-9281 ENVIRONMENTAL COMP $25,383.00 $ 30,000.00 $ 27,000.00 ,
61-0920-9291 CONSULTING $5,7$700 $ 100,000.00 $ 50,000.00 temtory and landfill ex ansion
61-0920-9292 LFG GAS PROJECT $0.00
61-0920-9301 TELEPHONE _.- $18,767.00 $ 18,000.00 $ 2050000 _ partial y
61-0920-9302 ADVERTISING $4,109.00 $ 3,000.00 $ 5,500.00
61-0920-9303 DUES/SUBSC/FEES $96,776.00 $ 175,000.00 $ 211,800.00 includes new support fees- artial ear,MAPP buyout/exit fees
61-0920-9304 TRAVEL $3,441.00 $ 10,000.00 $ 10,000.00
61-0920-9305 SCHOOLS/MEETINGS $145,613.00 $ 128,79975 $ 150000.00
61-0920-9306 MISC GENERAL $10,159.00 $ 1,000.00 $ 1,000.00
61-0920-9321 MTT GEN PLANT/OFF HEAT $4,051.00 $ 5,000.00 $ 5,500.00
_ TOTgL 2.133. Z61
561 Z612.027 1]<553 t3
a
TOTAL EXPENSE 28,412,648 30,329,468 31,392,330 �
r _ -k
7,912,875 8,670,780 8,924,935 i
_ t
ELECTRIC _ 2012 2013 2014 i _...I
_. -- _— _._. _ - r
BUDGET BUDGET BUDGET ,
TOTAL REVENUES_ _ 30,532,693 30,776,744 32,168,955
TOTAL EXPENSES 28,412,648 30,390,548 31,392,330 3296%
PROFIT(LOSS) 2,120,045 386,196 ]]6625
r 6.94% 1.25% 2.41%1 •
66
2014
ESTIMATED BUDGET
WITH HISTORY
ACCOUNT# DESCRIPTION 2012 I 2013 2014
ACTUAL BUDGET BUDGET
WATER
TOTAL REVENUES $ 2,769,575 $ 2,271,900 $ 2,375,434
TRANSFERS
(99 BOND) J 25,000 25.000 25,000
MAINTENANCE
TOTAL 63,279 47,910 55000
PUMPING
TOTAL 436,306 402,100 440,700 _
DISTRIBUTION
- - TOTAL _. 162,780 188,300 172,700
OTHER EXPENSE
TOTAL 1,134.849 1,204,387 1,208,397
CUSTOMER ACCTS EXP
TOTAL - - ---- _ -- 48.385 62,500 59,300
ADMIN/GEN EXPENSE ~ i
TOTAL 461,043 6014 6r 545.108'
'TOTAL EXPENSE $ 2,306,642 $ 2,421,924 $ 2,482,205
TOTAL REVENUES 2,769,575 2,271,900 2,375,434 _
TOTAL EXPENSES 2,306,842 2,421,924 2,482,205 2.489%
PROFIT(LOSS) -_- - 462,933 (150,024), (106,771)
BUDGET COMPARISON 617
2014
ESTIMATED BUDGET
WITH HISTORY
ACCOUNT# DESCRIPTION 2012 I 2013 2014
ACTUAL BUDGET r BUDGET f
WATER
62-0460.4691 INTEREST INCOME __ $30,870001$ 29,00000 $ 2900000
62-04604692 OTHER INT/MISC _ $973.00 $ 1,000.00 $ 1,000.00 4.__
62-0597-8400 RENTAL PROPERTY EXPENSE $ 4,464.00
62-0610-6101 WATER SALES $2,219,14500'$ 2,041,234.00 $ 2,100,000.00 4%base chg and 1st tier,Snr base rate$1.00
62-0610-6171 UNMETERED SALES
62-0620-6260 TRANSFER IN FROM CITY I $1,372.00 $
62-0620-6300 SERV DONATED BY CITY _
62-0620-6301 CUSTOMER PENALTIES t $20,610.00 $ 17,000.00 $ 15,000.00
62-0620-6323 GAIN ON DISP OF PROPERTY _
62-0620-6401 WAC FEES $174,607.00 $ 66,666.00 $ 128,593.60
62-0620-6402 MISC CONNECTION FEES $25,387.00 $ 15.000 00 $ 15 000.00
62-0620-6403 MISC REVENUES $4,331.00 $ 2,000.00 $ 2.000.00
__— I
62-0620-6404 HYDRANT MAINTENANCE PROGRAM $ 3,000.00 New 2014
82-0620-6405 CONTRIBUTIONS DEVELOPERS __ $218,845.00 I
62-0620-6406 WATER TOWER LEASE $73,435.00 $ 98,000.00 $ 77,376.00 reduced contract 2014 '..
TOTAL REVENUES 2,769,575 2,271,900 2,375,434
I— —
I
68
2014
ESTIMATED BUDGET
WITH HISTORY
ACCOUNT# I DESCRIPTION 2012 2013 2014 '__
ACTUAL , BUDGET j BUDGET I
62-0597-8260 OPERATING TRANSFER $25,000.00 $ 25,000.00 $ 25,000.00 '
62-0597-8399 OPERATING TRANSFER/OTHER FUND $15,82800!
62-0597-8400 RENTAL PROPERTY EXPENSE
- $21.00, $ 1,000.00
(90 BON0) $40,849.001�25,000 26,000
f _ __ _ _._ f
MAINTENANCE
62-0700-7021 MTCE OF STRUCTURES $19.211.00 $ 18,010.00 $ 25,000.00
62-0700-7022 TOWER&GROUNDS INSPECTION $3,219.00 $ 4,900.00 $ 5,000.00
TOTAL 63,279 47,,910 5600
PUMPING
• 62-0710-7101 SUPERVISION $9,870.00 $ 10,300.00 $ 10,500.00
62-0710-7181 SUPPLIES/EXPENSE $244,920.00 $ 245,000 00 $ 250,000.00 ~
62-0710-7182 SAMPLING $6,597.00 $ 5,000.00 $ 7,000.00
62-0710-7183 CHEMICAL FEED $40&87.00 $ 43,500.00 $ 60000.00 different chemicals in 2014 1
62-0710-7201 MTCE PUMPING EQUIP $8,922.00 $ 7,000.00 $ 5,000.00 IL
62-0710-7220 MTCE OF WELLS $121,719.00 $ 89,000.00 $ 100,000.00
62-0710-7225 GENERATION $19400 $ 20000 $ 20000
62-0710-7230 SCATA-PUMPING $3,43967,.06 0 $ 2,102,1 $ 8,040,70
TO TAL a .'io mzloo 44o,7a9
DISTRIBUTION •
82-0730-7301 MTCE WATER MAINS $27,505.00 $ 14,000.00 $ 25,000.00:budgeting for breaks as a wnverservative measure
82-0730-7302 WATER VALVE REPAIR $2,795.00 $ 4,000.00 $ 4,00000
62-0730-7309 LOCATE WATER SERVICES $5,084.00 $ 5,000.00 $ 5,000.00
62-0730-7310 LOCATE WATER MAIN $1,179.00 $ 2,500.00 $ 2,500.00
62-0730-7311 MTCE WATER SERVICES $22,883.00 $ 41,500.00 $ 23,000.00 2013 had pressure reducers included_
62-0730-7312 WATER METER SERVICE $15,034.00 $ 7,000 00 $ 8,000.00
62-0730-7315 INSTALL&MTC IRRIG MTRS $6,111.00 $ 5,000.00 $ 5,000.00
62-0730-7321 MTCE CUSTOMER SERVICE $25,870.00 $_ 30,000.00 $ 30,000.00 _
' 62-0730-7322 WATER SERVICE INSPECTIONS $ 200.00 $ 200.00
62-0730-7325 WATER MAPPING $2,918.00 $ 25,500.00 $ 10,000.00
62-0730-7330 SCADA-DISTRIBUTION $4,335.00 $ 2,100.00 $ 2,500.00 T
62-0730-7331 MTCE WATER HYDRANTS $9,702.00 $ 10,000.00 $ 10,000.00
__... _
62-0730-7341 MTCE WATER EXPENSE/INVENTORY 1 RY $10,97300 $ 12,000.00 $ 12,000.00 i
62-0730-7391 WAGES _ _ $4,935.00 $ 5,500.00 $ 5,500.00
62-0730-7395 TRANSPORTATION $11,19900 $ 10,000.00 $ 15,000.00
62-0730-7399 GENERAL EXP/PERMITS $12,257.00 $ 14,000.00 $ 15,000.00
TOTAL 162,780 188,300 172,700
!
69
Y
2014
ESTIMATED BUDGET
WRH HISTORY
ACCOUNT#
DESCRIPTION 2012 1 2013 2014 I I_ _.
ACTUAL j BUDGET BUDGET
' OTHER EXPENSE _
— _
62-0745-7451 DEPRECIATION $1028,593.00 $ 1,083,998.00 $ 1,120,000.00 0
62-0748-7481 INT ON BONDS/LONG TERM $106,07400 $ 110,000.00_ $ 78,846.00
62-0748-7485 INT ON DEFEASED BONDS -$818.00 $ (818.00)
62-0750-7583 AMORTIZATION 93
62-0750-7564 AMORTIZATION 94
62-0750 7565 AMORTIZATION 97
fi20750 7588 AMORTIZATION 98 I
62-0750-7567 AMORTIZATION 2001
62-0750-7568 .AMORTIZATION 2003 $ 4,710.00 $ 4,710.00 ' ___ I
62-0750-7569 AMORTIZATION 2008 Ref $ 7,431.00 $ 7,431.00
62-0750-7581 2010 GO BONDS AMORT DISCOUNT_ $ (3,272.00) $ (3,272.00)
62-0750-8213 'FLOSS ON DISPOSITION OF PROP $1,000.001 $ 1,000.00 $ 1,000.00
TOTAL 1,134,809 I 1.203,867 1,107.891
!CUSTOMER ACCTS I
I
U-0740-7431 :METER 62-0900-9030 COLLECTION EXP t $37200
$ 6,500.00 $ 7,000.00
62-0900-9051 MSC CUSTOMER EXP X $41,602 00 $ 6,000.00 $ 6,300.00 t
$ _45,000 00 $ 45,000.00
62-0900-9061 INONOPERATING REV&EXP $186.8 ' $ 5,06250 I$ 1,009.30 _
TOTAL 48,385. 62,500 1 59300
f.. ' __-
62-0790 7900 OPERATING TRANSFER FROM CITY_
62-0790-8261 WATER&LABOR DONATED $0.00: $__ _ __ _ _ __
500.00 $ 500.00 -
wo 560
1
70
2014
ESTIMATED BUDGET
WITH HISTORY
ACCOUNT It DESCRIPTION 2012 2013 2014
ACTUAL BUDGET BUDGET
ADMIN/GEN EXPENSE
62-0920-9201 TEMPORARYST $ $110,250.00 $ 108,150.00 $ 131,557.62 'include new art-time p IT position,new CSR,new software Implementation,bonus
62-0920-9205 TEMPORARY STAFFING $2,079.00 $ 2,000.00 $ 2,000.00' � t
62-0920-9211 OFFICE SUPPLIES/EXP $28,263.00 $ 32,000.00 $ 28,200.00 includes new software
62-0920-9212 BANK CHARGES CONSUMP OFFICE $4,114.00 $ 3,500.00 $ _ 5,000.00
62-0920-9213 BANK CHARGES $965.00 $ 1,000.00 $ 1,000.00 ;
62-0920-9222 FEES $3,525.00 $ 5,500.00 $ 5,500.00
62-0920-9231 'AUDIT AUDIT $2,763.00 $ 3,100.00 $ 3,00000
62-09209241 INSURANCE $18,34300$ 33,000.00 $ 35,000.00
62-0920-9251 IWATER UTIL CONT $0.001
62-0920-9260 UTILITY SHARE DEF COMP $9,650.00 $ 10,000.00 $ 12,000.00___
62-0920-9261 UTIL SH INSURANCE $101,823.00 $ 109,000.00 $ 115,000.00
62-0920-9262 UTIL SH PERA $17,19300 $ 18,000.00 $ 22,000.00
62-0920-9263 UTIL SH FICA _ $18,055.00 $ 19,000.00 $ 24,000.00 I
. 62-09209264 SICK PAY $17,982.00 $ 20,000.00 $ 15,000.00
62-0920-9267 VAC/HOLIDAY PAY $52,732.00 $ 50,000.00 $ 50,000.00 ,
62-0920-9268 WELLHEAD PROTECTION PROGRAM $10,245.00 $ 2,000.00 $ 5,000.00
62-0920-9269 CONSERVATION IMP PROGRAM $4,645.00 $ 10,000.00 $ 10,000.00
82-0920-9281 ENVIRONMENTAL COMPLIANCE $211.00 $ 100.00 $ 750.00 _
62-0920-9293 CONSULTING $3,442.00 $ 9,000.00 $ 10,000.00
62-0920-9301 TELEPHONE _ $4,703.00 $ 4,500.00 $ 5,100.00
62-0920-9302 ADVERTISING $3,230.00 $ 3,00000 $ 3,00000
62-0920-9303 DUES/SUBSCRIPTIONS $29,093.00 $ 37,000.00 $ 37,00000 includes new software support fees-partial year
62-0920-9304 TRAVEL $391.00 $ 2,000.00 $ 2,500.00
62-0920-9305 SCHOOLS/MEETINGS _ � $16,883.00 $ 17,37200 $ 20,000.00'
62-0920-9307 MISC GENERAL -$550.00 $ 500.00 $ 500.00 '
82-0920-9321 MTCE GEN PLANT/OFF HTG $1,013.00 461,043 $ 1,751,47 $ 2,0 45,10 �_...
TOTAL 461.09] 50f,dI7 5C5,f08
— - TOTAL EXPENSE _ -- 2,306,642 2,406,654 2,482,205
WATER
TOTAL REVENUES 2,769,575 TOTAL EXPENSES 2,306,642 2,421,924 2,482,2.05 2.489X1
( (106,771) •
PROFIT(LOSS! 482,933 (150,024) i I
71
Elk River Municipal Utilities
2014 Electric Department Capital Budget
Capital Construction Projects-Non-Recurring Normal Distribution,Feeders,and Substations
Priority Cost Description
4 $ 100,000 Rebuild River Ranch
$ - Rebuild Sandpiper Estates delay 2015 $ 100,000
8 $ 75,000 Single Phase OH Baldwin and Line Ave
2 $ 285,000 New Feeder 75 to 194th
1 $ 100,000 Triple Deck Feeders 93,94,95 Underground
3 $ 100,000 Feeder 42 and 71 Feeder Tie
9 $ 50,000 Country Crossing Ill
New Feeder to Court House delay 2015 $1,500,000
6 $ 25,000 Tescom Rebuild
7 $ 75,000 Rebuild Feeder 62 OH North of 33
10 $ 150,000 Rebuild Feeder 42 OH South of 33 to County garage
5 $ 200,000 Garage addition
Subtotal $ 1,160,000
Capital Construction Projects•Recurring
Cost Description
$ 100,000 Transformers and Meters
$ 200,000 New Development Distribution Installation
$ 50,000 Ongoing OH Equip Replacement(Poles,Switches,Cut-Outs)
$ 200,000 Ongoing URD Equip Replacement(Switches,J-Boxes, Fuse Pads)
$ 12,000 Street Lighting Replacement
$ 8,000 Territory Acquisition-compensation on future customers 10 yrs pmt
Future Territory Acquisition
$ 12,000 Painting poles to extend life
$ - Additional Feeders
Subtotal $ 582,000
Administration Noteworthy Non-Recurring Expenses
Cost Description
$ 20,000 Mapping Consultant
Subtotal $ 20,000
Capital Equipment Needs
Cost Description
$ 11,400 Laptop Computers,Software,Accessories
$ 1,000 Lunchroom chairs
$ 2,000 SCADA equipment
Replace Digger Truck#10 with new delay 2016 $ 250,000
$ 225,000 Replace Bucket Truck#11 with new
$ 107,000 Cable Plow-delayed from 2013
Replace Bucket Truck#21 with new 2015 $ 225,000
$ 37,000 Mini Excavator
$ 80,000 Vactron
$ 1,500 Concrete Saw (share with water department)
$ 15,000 Wire Trailer
$ 167,760 80%share of Admin and Tech budgets(excluding LFG engine replacement)
Subtotal $ 647,660
Total $ 2,409,660
72
Elk River Municipal Utilities
2014 Administration and Technical Services Departments Capital Budgets
Administration Capital Equipment Needs
Cost Description
$ 6,000 Computer, Software, Accessories-Upgrades
$ 110,000 New company-wide software
Subtotal $ 116,000
Administration Noteworthy Non-Recurring Expenses
Cost Description
$ 4,000 Website
$ 6,000 Office Furniture
Subtotal $ 10,000
Total $ 126,000
Technical Services Capital Equipment Needs
Cost Description
$ 8,000 Computers, Software, Accessories- Upgrades new elect tech hire computer incl
$ 5,000 Office workspace for new elect tech hire
$ 35,000 Replace Pickup Truck#22-delayed from 2013
$ - Diesel Engines Emission Retrofit Currently designated as emergency standby
$ - Replace Pickup Truck#23 with new F250-delayed 2015
$ - Replace Pickup Truck#24 with new F250-delayed 2015
$ 35,000 New Pickup Truck for new Electric Technician delayed 2015?
$ 625,000 Landfill scheduled replacement of 3 engines
Subtotal $ 708,000
Technical Services Noteworthy Non-Recurring Expenses
Cost Description
$ 700 tools, pager, cell phone, etc for new position
Subtotal $ 700
73
Elk River Municipal Utilities
2014 Water Department Capital Budget
Water Capital Construction Needs
Cost Description
$ 300,000 Water Main Construction Filter 9 project
$ 200,000 Reclaim Backwash Water project
$ 65,000 Re-casing of Well#2
$ 65,000 New Chemical and Flouride Feed Pumps
$ 10,000 Meters/ERTs
$ - New Well Construction
$ 25,000 Roof Repair Well#5,General Well House maintenance
Subtotal $ 665,000
Water Noteworthy Non-Recurring Expenses
Cost Description
$ 70,000 Repairs 8 Maintenance
$ 10,000 Miscellaneous
$ 5,000 Water Main Repair
$ 6,500 Computers/GIS/SCADA
$ 20,000 Auburn Tower sandblast/paint repair
$ 35,000 Jackson Water Tower
$ 10,000 Mapping Consultant
$ 1,500 Generator
$ 1,500 Concrete Saw (share with water department)
$ 4,000 Line Tracer and Locator
$ 1,000 Locator for Line Tracer
Subtotal $ 164,500
Capital Equipment Needs
Cost Description
$ 35,000 Replace Pickup Truck#12 with new F250
$ 5,000 Leak Detector
$ 41,940 20%share of Admin&Tech budgets (excluding LFG engine replacement)
$ 5,000 SCADA
Subtotal $ 86,940
Total $ 916,440
74
ELK RIVER MUNCIPAL UTILITIES
TRAINING AND TRAVEL BUDGET FOR 2014
Budget Budget Budget
FI FCTRIC 2012 2013 2014
MMUA Overhead Mot Line School 3 people 2,910.00 3,075.00. 3,075.00
MMUA Underground School 3 people 1,940,00 3,075.00 3,075.00
MMUA Transformer School 3 people 2.31000 3,075.00 3,075.00
MMUA Substation Workshop 2 people 2,340.00 2,050.00 2,050.00
1st Line Supervision l person 850.00 850.00 250.00
Apprenticeship 5 people 4,100.00 3,240.00 3,750.00
MMUA Meter School 1 person 830.00 970.00 970.00
MMUA Locator Workshop 2 people 325.00 650.00 650.00
Regional Workshop 3 people 700.00 450.00 450.00
Infrared Camera training 1 person 465.00 525.00 525.00
Electrical Licensing 1 person 345.00 345.00
Additional Training 1,000.00 1,000.00 1,000.00
17,770.00 19,305.00 19,215.00
WATER
Water Operators License Seminar 4 people 2,660.00 2,700.00 2,700.00
MN Section AWWA or MRW 3 people 1,920.00 2,270.00 2,270.00
1st Line Supervision l person 850.00 850.00 250.00
MMUA Meter School 1 person 530.00 970.00 970.00
MV-RS Meter/Software training 2 people 1,300.00
Apprenticeship 1 person 250.00
Chamber Leadership Program 1 person 350.00
Additional Training 500.00 500.00 500.00
7,360.00 8.590.00 6,690.00
TECHNICAL SERVICES
MMUA Locator Workshop 335.00
MMUA Staking Workshop 720.00 -
MMUA Diesel Workshop 2 people 660.00 670.00 670.00
UMMA Meter Workshop 2 people 1,440.00 1,660.00
CAD Workshops/GPS 1 person 1,200.00 2.000,00 -
Substation School 1 person 780.00 780.00
Power Limited classes 3 people 990.00 990.00 990.00
Power Quality training 1 person 400.00 400.00 400.00
Infrared Camera training 1 person 465.00 465.00
' Security classes 1 person 400.00 400.00 400.00
UMMA winter and summer ring 2 people 150.00 550.00 550.00
MV-RS Meter/Software training 650.00 -1st Line Supervision l person 850.00 850.00 250.00
Apprentice Meter Program 2 people 1,200.00
Additional Training 1,000.00 1,000.00 1,00000
9,390.00 7,975.00 7.900.00
ADMINISTRATION
Flnencal 1,200.00 1,200.00
Engineering 2,500.00 2,500.00
MMUA Annual Summer Meeting 3 staff/l comm 2,800.00 2,775.00 3,650.00
MMUA Legislative Round-up 3 staff/1 comm 700.00 1,280.00 1,630.00
APPA Legislative Round-up 1 staff/1 comm 4,500.00 5,425.00 5.425.00
APPA Annual Meeting l staff//comm 3,750.00 8,000.00 5.033,33
MMUA T8O Conference 3 staff 750.00 1,200.00 1.80000
MMUA Legal Seminar 1 staff 250.00
Software Users Group 2-4 staff 2,600.00 2,700.00 2,700.00
Hearing Test 650.00 485.00 485.00
GoalsMsioning/Strategic Planning 3,000.00
Customer Service 3,450.00 3,500.00 3.500.00
Clerk's Conference 519.00
APPA Management 3,000.00
APPA Training(Annual,Mgmt,CS,Fin,Eng,CIP,etc) 3,950.00 7,900.00
Chamber Leadership Program l person 350.00 350.00 350.00
Management Training 3,000.00
Additional Training 3,750 00 1,000.00 1,000.00
30,000.00 37,365.00 40,242.33
SAFETY TRAINING
Safe Driver Training 2,100.00 2,100.00 2,100.00
MMUA Monthly Safety Meetings 24,000.00 24,950.00 24,950.00
26,100.00 27,050.00 27,050.00
EDUCATION 3,000.00 3,000.00 3,000.00
93,620 00 103,285.00 104,097.33
Apprenticeship has 5 individuals for 2014:1 new lineworker,2 current lineworkers completing the second year,
and 2 current lineworkers completing the third year of a four year program.
Page 1
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Elk River Municipal Utilities _
2014 Utilities Fee Schedule
Proposed Revisions
Adopted by the Utilities Commission on October 8,2013 under authority per Minnesota Statute 412.361
Fee Description 2013 Proposed Proposed
2014 Increase
1 New Residential Electric Connection-Developer-Lot with ERMU water service $ 450.00 $ 450.00
2 New Residential Electric Connection-Developer-Lot without ERMU water service $ 550.00 $ 550.00
3 New Residential Electric Connection-Builder $ 850.00 $ 850.00
4 New Commercial&Industrial Electric Connection 50% 50%
5 Service Upgrades or Additions for Existing Customers 100% 100%
6 Minimum Temporary Electric Service Fee-Existing Transformer $ 150.00 $ 150.00
7 Minimum Temporary Electric Service Fee-Without Existing Transformer $ 500.00 $ 500.00
8 Street Light-30'Decorative Pole with 6'Arm and Fixture $ 1,800.00 $ 1,800.00
___L1 Street Light-23'Decorative Pole with Traditionaire Fixture $ 1,450.00 $ 1,450.00
10 Security Light-Wood Pole with Fixture $ 950.00 $ 950.00
11 Security Light-Existing Pole $ 100.00 $ 100.00
12 Pole Attachment Fee(per pole) $ 6.50 $ 6.50
13
14 Residential Water Connection Per Plumbing Unit $ 3,121.20 $ 3,214.84 3%
15 Commercial Water Connection Per Plumbing Unit $ 3,121.20 $ 3,214.84 3%
16 Abandoned Water Service $ 2,500.00 $ 2,500.00
17 Hydrant Water Sales-Rental(per week) $150/month $50/week
18 Hydrant Water Sales-Units(per 1000 gallons) $ 4.00 $ 4.00
19 Deposit for 5/8"Hydrant Meter $ - $ 150.00 New
20 Deposit for 2 1/2"Hydrant Meter $ - $ 1,000.00 New
21 Private Hydrant Maintenance Program Monthly Fee $ - $ 5.00 New
22
23 NSF Fee $ 30.00 $ 30.00
24 Red Tag Handling Fee $ 20.00 $ 20.00
25 Administrative Fee for Continued Submission of Checks After No-Check Notice Given $ 20.00 $ 20.00
26 Penalty Amount 10% 10%
_ 27 Electric Service Disconnect Fee-Meter Technician $ 50.00 $ 50.00
28 Electric Service Disconnect Fee-Line Crew $ 150.00 $ 150.00
29 Water Shut-Off Fee $ 100.00 $ 100.00
30 Meter Tampering Fee $ 250.00 $ 250.00
31 Meter Testing Fee $ 50.00 $ 50.00
32 Energy Audit $ 50.00 $ 50.00
33
34 Billable Cost of Materials Markup 15% 15%
35 Billable Labor Markup 55% 55%
36 Billable Vehicle/Equipment-Line Truck(per hour) $ 50.00 $ 50.00
37 Billable Vehicle/Equipment-Pick-up Truck(per hour) $ 25.00 $ 25.00
38
39
40
41
42
77