6.1.A. ERMUSR 12-17-2013 Elk River .
Municipal Utilities UTILITIES COMMISSION MEETING
TO: FROM:
Elk River Municipal Utilities Commission Troy Adams, P.E.—General Manager
John Dietz—Chair
Al Nadeau—Vice Chair
Daryl Thompson—Trustee
MEETING DATE: AGENDA ITEM NUMBER:
December 17, 2013 6.1a
SUBJECT:
Staff Updates—General Manager
DISCUSSION:
• The Minnesota Municipal Transmission Group (MMTG) Annual Meeting was scheduled
for November 22 to be held in Mason City, IA. Due to inclement weather the meeting
was changed to a conference call. This meeting was comprised of three parts: a meeting
of the general membership, a speaker, and a meeting of the board of directors.
The Meeting of the General Membership covered:
o MMTG Annual report including MMTG's purpose, structure, and significant
2013 activities;
o MMTG's membership in Transmission Access Policy Study Group (TAPS) and
an update on 2013 TAPS activities;
o Review of 2012 Independent Accountant's Review Report;
o Adoption of 2014 dues structure—dues remain the same as 2013 for ERMU;
o Election of Board of Directors for 2014 board vacancies;
The Meeting of the Board of Directors covered:
o Approval for a number of MMTG actions/filings:
o Financial Report;
o Election of Officers— I was the 2013 MMTG Executive Board of Directors Vice
President and was elected President for 2014;
o Update on transmission investments opportunities— BSIUBrookings swap.
• The Minnesota Municipal Utilities Association (MMUA) 2013 Technical &Operations
Conference was held December 10-12 in St. Cloud, MN. This conference included a
MMUA board meeting. The MMUA board meeting included discussions on the
following:
o MMUA website design update;
o Financial report;
o General counsel updates;
o Legislative updates;
reutfEO er
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o Engineering and policy analysis report.
• Ayres Associates has completed the draft of the Elk River Dam Emergency Action Plan
(EAP). The City and Utilities are currently sharing the responsibility for the ongoing
operation and maintenance for the dam. The EAP will outline City and Utility
responsibility in the event of a dam failure. The report will also include Sherburne and
Wright County staff. The goal is to complete the EAP prior to spring.
aiEaE , i
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Elk River
h...,
Municipal Utilities UTILITIES COMMISSION MEETING
TO: FROM:
Elk River Municipal Utilities Commission Theresa Slominski —Finance and Office Manager
John Dietz—Chair
Al Nadeau—Vice Chair
Daryl Thompson—Trustee
MEETING DATE: AGENDA ITEM NUMBER:
December 17,2013 6.1b
SUBJECT:
Staff Update
DISCUSSION:
We had 2,360 credit card payment transactions in November, compared to 2,599 in October.
The fee for November should be $5,350.70.
We currently have $368,047 in PCA credits through November's billing. This includes the
amounts from our power provider and our previous distribution of credits for the year. As stated
before, we would like to be able to distribute remaining PCA credits in December, and in doing
so there would be a credit PCA of 17 mils this month (approximately twice the amount
distributed in September.) I have attached the spreadsheet used for tracking the PCAs.
All of the health insurance participation paperwork was due November 25th. We had 17
employees sign up for the HSA health care plan, out of 37 eligible employees. This number is
more than I expected and a pleasant surprise.
Per customer requests, the phone message during office hours was reconfigured to allow an
option to bypass the pre-recorded message by pressing zero. Also, at the Freeport drop box, a
"snorkel"was added. A snorkel is an extension tube/slot for dropping in the envelopes, versus a
flat front slot on the face of the drop box.
The Auditors will be here for preliminary audit work on Monday, December 16`n. They will also
have an individual here during the electric inventory counts on Friday, December 20`n
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POWER COST ADJUSTMENT
WORKSHEET
I '(Coll from)/Ref to
Collected from/ customers less
2013 Connexus (Refunded to) Connexus chg
1 Power Bill PCA Customers Balance
Balance Forward -
January-13 demand 10,562.18
energy (97,464.11) - - -- -- -
February-13 demand 8,951.00
energy 1,911.00
March-13 demand { 5,550.00
energy (24,531.00)
April-13 demand (2,088.00)
energy (10,389.00)
May-13 demand (21,989.00)
energy 41,831.00
June-13 demand (79,081.00) - - -
energy (10,430.00)
July-13 demand (4,378.00)
energy (20,247.00)
August-13 demand (42,088.00)
energy (17,614.00)
September-13 demand (31,127.61) (135,135.63)
energy (39,298.43)
October-13 demand (44,967.45)
energy (37,254.70) _ -November-13 demand (13,386.09)
energy (75,654.64)
December-13 demand
energy
(503,182.85) (135,135.63) 368,047.22 0.017 mils
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i
Elk River
Municipal Utilities UTILITIES COMMISSION MEETING
TO: FROM:
Elk River Municipal Utilities Commission Mark Fuchs— Electric Superintendent
John Dietz—Chair
Al Nadeau—Vice Chair
Daryl Thompson—Trustee
MEETING DATE: AGENDA ITEM NUMBER:
December 17, 2013 6.1
SUBJECT:
Staff Update
DISCUSSION:
• Had ten new services.
• Continue working on the second part of feeder 94 rebuild. We have all the underground
primary wire installed and now have to remove some overhead wire.
• Continue working on the Triple Deck Feeder rebuild. Underground Piercing got the wire
pulled in the pipe. Working on terminating the underground and getting ready to pull the
overhead wire in on Main Street.
• Wildflower Meadows housing development in Otsego added 28 more lots. This
development went bankrupt and has a new developer. We had some wire already in but
the new developer made some changes to some lots so we had to lower some wire and
move a transformer and pedestal. We will finish putting in the rest of the wire in the
spring.
• Installed new street light poles and fixtures on Riverview Drive.
• Installed new LED light fixtures in Handke Pit.
• Finished up boring for this year.
• Going through and fixing street lights that have a photo eye controller that feed multiple
lights at one time.
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Elk River z
Municipal Utilities UTILITIES COMMISSION MEETING
TO: FROM:
Elk River Municipal Utilities Commission Wade Lovelette—Superintendent of Technical
John Dietz—Chair Services
Al Nadeau—Vice Chair
Daryl Thompson—Trustee
MEETING DATE: AGENDA ITEM NUMBER:
December 17, 2013 6.1d
SUBJECT:
Staff Update
DISCUSSION:
• The Locating department had a total of 213 locate tickets in November; seven of
them being emergency tickets, three cancelations, seven meets, 176 normal tickets,
one non-excavation, one boundary survey and 18 updated tickets.
• In November, the Security Systems Department had a total of 78 phone contacts, 10
systems quoted, four system sales made, seven installs completed, 21 service calls
and 10 personal visits. Attached is some financial information from the Security
Systems Department.
• Electric Technicians continue with the meter reading, power bill, substation checks
and off-peak issues. They continue to change out the three phase meters to radio read
meters. They completed the annual oil samples from the substation transformers and
are awaiting the results.
• The power plant staff did the monthly run of the engines. The engines ran good with
no problems.
• Staff continues to collect data with the GPS for our ArcView maps as time permits.
• Steve and Jeff are done directional boring for the season. Jeff is now conducting
infrared tests on our electric system and Steve is catching up on power plant
maintenance.
ATTACHMENTS:
• Security Systems Financial Information
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•
•
Elk River
Municipal Utilities
13069 Orono Parkway
P.O. Box 430
Elk River, MN 55330-0430
Elk River Municipal Utilities
Security System Weekly Update
(sum of weeks) (total for calendar month)
Month of November-13 November-13
Number of Contacts 77 78
Number of systems quoted 10 10
Number of sales made 4 4
Number of Installs completed 7 7
Number of service calls 20 21
Personal Visits 9 10
Oct-13 Revenue $ 25,966.98
Oct-13 Expense $ 16,523.91
Oct-13 Margin* $ 9,443.07
Oct-13 YTD Revenue $ 236,573.96
Oct-13 YTD Expense $ 170,195.24
Oct-13 YTD Margin* $ 66,378.72
`Margin calculations exclude depreciation,payroll taxes,benefits coverage and office support
82
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Elk River
Municipal Utilities UTILITIES COMMISSION MEETING
TO: FROM:
Elk River Municipal Utilities Commission Eric Volk - Water Superintendent
John Dietz—Chair
Al Nadeau—Vice Chair
Daryl Thompson—Trustee
MEETING DATE: AGENDA ITEM NUMBER:
December 17, 2013 6.1E
SUBJECT:
Staff Update
DISCUSSION:
• Delivered 8 new residential water meters and 1 new commercial water meter.
• Completed 25 BACTUTotal Chlorine Residual Samples; all confirmed negative for
Coliform Bacteria.
• Completed daily fluoride samples. All samples met EPA standards.
• Completed 4 Total Trihalomethanes/Haloacetic Acids (TTHM/HAA5) samples.
• Well #4 has been pulled for routine maintenance. The motor and pump required some
extensive rebuilding and it was decided that it was cheaper to buy a new motor and
pump. There were also 2 sections of pipe that needed to be replaced due to holes in the
pipe. The televising went well with only 2 feet of sediment having collected at the bottom
since it was televised 8 years ago.
• Angela has been working to organize and catalog all of the utility maps so we can get a
good count of what we have and what we need to obtain. These maps will eventually be
scanned and attached to the Bolton and Menk GIS WebApp.
• Pete has been inventorying curbstop ties and identifying what addresses we are missing.
It has been discovered that 803 curbstop ties were missing. Pete has already started to
locate and get ties for the ones we are missing. 34 of the 803 have been completed.
• Once the weather turned cold making it harder to work outside, Pete has been sanding
and painting various parts of the filtration system at Well#6.
• Since Well #4 has been down for pump maintenance, the filter has been recharged and is
good for another year of iron and manganese removal.
• Jennie has sent out the second and final round of letters to businesses who have private
hydrants on their property. We currently have 37 of 78 businesses signed up which
constitutes 95 of 191 total private hydrants.
• Our Department of Labor and Industry(DLI) Safety grant was approved and the Hydrant
Buddy has been purchased. We are currently waiting to get '/ of the money back from the
DLI.
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Elk River
Municipal Utilities UTILITIES COMMISSION MEETING
TO: FROM:
Elk River Municipal Utilities Commission Tom Sagstetter- Conservation and Key Accounts
John Dietz—Chair Manager
Al Nadeau—Vice Chair
Daryl Thompson—Trustee
MEETING DATE: AGENDA ITEM NUMBER:
December 17, 2013 6.1f
SUBJECT:
Staff Update
DISCUSSION:
• We have 13 residential customers registered for the Holiday Lighting Contest this year.
We gained 5 additional participants in year two. We had 11 residents register from
mailed applications and 2 used the new internet site to print the form. The winners will be
announced on the 17th and the Star News should run an article on the 20.
• The landfill expansion is beginning to look more promising. I have had frequent
discussions with Waste Management and it appears that the expansion is gaining
momentum internally. The new district manager is interested in possibly adding some
new technologies (sterling engine) to the expansion and we will explore cost effective
options and include Sherburne County in the discussions as we make progress on the new
technologies.
• Met with Waste Management about engine performance and improving communication
on engine operation and maintenance. The addition of a stable district manager will
greatly improve communication and accountability for the landfill gas plant and
performance. Engines 2,3,and 4 will be replaced in December. This is earlier than originally
planned,but due to poor performance and high operational costs the engines will be changed in
2013 instead of early 2014.
• There has been a flurry of commercial rebate activity and it appears that ERMU will
make the energy savings goal of 2,263,482 kWh. The rebate dollars and energy savings
should be tallied by early February 2014.
• ERMU received final approval of our 2012 CIP filing. ERMU exceeded our 1% energy
savings goal and actually saved 1.2%of average retail sales. Of the 29 utilities that GRE
aggregates for, ERMU tied with Connexus for the #1 spot. I have included a copy of the
letter for your reference.
• Greg and I provided utility billing training to the office staff. The training focused on the
different types of services and rates, how rates are determined, details of commercial
demand bills, types of meters, and the benefits of load management programs. The
PowerPoint presentation is attached for reference.
IRRERER II
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ATTACHMENTS:
• Letter from the"Division of Energy Services"
• Utility Bills 101 Presentation
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1
Jfr• On Of 85 71h Race East,Suite 500,St.Pad,MN 55101-2198
main:651.298.4026
tty.651.296,2860
minn•sota DMertment of Commerce fax:651.297.7891
www.energymn.gov
December 6,2013
Tom Sagstetter
Energy Efficiency Coordinator
Elk River Municipal Utilities
P.O.Box 430
Elk River, MN 55330
RE: 2012 Conservation Improvement Program(CIP)Results
Dear Mr. Sagstetter:
Thank you very much for Elk River Municipal Utilities's energy efficiency and conservation efforts in
2012 through the Conservation Improvement Program(CIP)as a member of Great River Energy. My
staff has finished reviewing the information reported by Great River Energy,your CIP aggregator.
Based on the information provided by Great River Energy,your organization:
• Saved a total of$2,880,635 kWh at the generator in 2012, approximately 1.2 percent of average
2008-2010 retail sales.'
• Invested a total of$388,567 in 2012,approximately 1.5 percent of 2010 gross operating revenue
(GOR).
• Invested a total of$24,128 in 2012,approximately 0.3 percent of 2010 residential GOR, in
programs dedicated to low-income persons.
Collectively, Great River Energy members had the following achievements and investments in 2012.
Energy Savings at the Generator(kWh)
Energy Savings %of Retail Sales $127,028,666
Total CIP Spending
Total CI?Spending, %Gross Operating Revenue $20,359,851
CIP Spending on Programs for Low-Income Customers
Low-Income CIP Spending, %Residential Gross Operating Revenue $1,609,928
0.2%
DER Staff calculated energy savings at the generator by assuming 8.0%distribution and transmission losses.
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Elk River Municipal Utilities
Member of: Great River Energy
Page 2
Thank you for Elk River Municipal Utilities and its member's continued contributions to Minnesota's
energy efficiency and conservation goals. Please contact Jessica Burdette at
Jessica.Burdette@state.mn.us or 651-539-1871 or Laura Silver at Laura.Silver@state.mn.us or 651-539-
1873 with any questions or concerns.
Sincerely,
;fr(cit
William Grant
Deputy Commissioner
WG/LNS
I
88
division of 85 7th Place East,Suite 500,St.Paul,MN 55101-2198
9
main:651.296.4026
fa 851.2962891
��r fax 651.2977891
Minnesota Department of Commerce W W W.t'llergy.1DI1gOv
December 6, 2013
Jeffrey Haase
Energy Efficiency Coordinator
Great River Energy
12300 Elm Creek Blvd.
Maple Grove,MN 55369
RE: Conservation Improvement Program(CIP)2012 Results and 2014 Plans •
Dear Mr.Haase:
Thank you very much for Great River Energy's efforts to report 2012 Conservation Improvement
Program(CIP)results and a 2014 CIP plan in the Energy Savings Platform(ESP®)on behalf of Great
River Energy's members. My staff has finished reviewing this information.
2012 ENERGY SAVINGS REPORTED
Each utility and association has an annual energy savings goal equal to 1.5 percent of gross annual retail
sales) Based on the information you provided,Great River Energy members saved a total of 127,028,666
kWh at the generator2 in 2012, 1.1 percent of average 2008-2010 retail sales.3 We appreciate Great River
Energy's energy efficiency and conservation achievements in 2012.
A summary of Great River Energy's energy savings by member are as follows:
Member Utility Energy Savings at the Generator %of Retail
Agralite (kWh) Sales
gra 1,182,678 0.6%
Arrowhead 240,947 0
0.4/0
BENCO 2,890,867 1.1%
Brown Co 594,746 0
0.4/0
Connexus 23,628,782 1.2%
Cooperative 201,661 0.2%
'See Minn. Stat. §2168241 subd. lc(b).
2 Based on a transmission and distribution loss factor of 8.0%previously provided to DER Staff. DER Staff
assumed a transmission and distribution loss factor of 8%if no value was provided.
3 Minnesota Statutes 216B.241 subd. I c(b)states that the energy savings goal is to be calculated based on the most
recent three-year weather-normalized average.This review was based on 2008-2010 retail sales as reported in ESP®.
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Great River Energy
December 6, 2013
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Crow Wing 3,772,583 0.7%
Dakota 20,660,472 1.1%
East Central 7,183,873 0.8%
Elk River 2,880,635 1.2%
Federated 1,130,165 0.4%
Goodhue 557,615 0.6%
Great River Energy(EUI&Load Mgmt) 20,266,522 NA
Itasca Mantrap 1,872,014 0.9%
Kandiyohi 1,533,314 1.0%
Lake Country 6,607,910 1.0%
Lake Region 2,592,440 0.6%
McLeod 1,056,352 0.6%
Meeker 942,916 0.6%
Mille Lacs 2,011,177 1.0%
Minnesota Valley 7,264,760 1.1%
Nobles 1,448,121 0.9%
North Itasca 470,503 0.9%
Redwood 132,729 0.2%
Runestone 1,691,298 0.8%
South Central 1,598,703 0.9%
Steams 5,334,299 1.1%
Steele Waseca 1,469,729 0.6%
Todd Wadena 945,013 0.6%
Wright-Hennepin 4,865,842 0.6%
TOTAL 127,028,666 1.1%
2012 SPENDING REPORTED
Each electric utility is required to invest a minimum of 1.5 percent of its Minnesota gross operating
revenues(GOR)on CIP.4
For 2012,2010 revenues were the baseline for establishing these minimum spending requirements.
Based on the information you provided,Great River Energy's members invested a total of$20,327,872 in
2012,approximately 1.7 percent of 2010 GOR.
Additionally,Minnesota Statutes require each electric utility to invest a minimum of 0.2 percent of its
residential Minnesota GOR on CTPprograms that directly serve the needs of low-income persons,
including renters.5 Each member utility is responsible for meeting the low-income spending requirement.
While utilities may claim energy savings that result from EUI projects,'Minnesota Statutes do not allow
the spending on EUI projects to count towards the C1P spending requirement.' Therefore,total 2012 CIF'
4 See Minn.Stat. §216B.241 subd. la(2).
5 See Minn.Stat. §216B.241 subd.7(a)and(c).
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Great River Energy
December 6,2013
Page 3
spending does not reflect any EUI spending. The Department is supportive of EUI projects that increase
generation and distribution efficiencies and appreciates that utilities are reporting information about these
investments through ESP®. Department Staff will work with Energy Platforms in the future to develop
functionality to clearly display EUI investments separately from CIP eligible spending within ESP®.
A summary of Great River Energy's investments by member are as follows:
Member Utility 2012 Total 2012 Total 2012 LI 2012 LI EUI
Spending(8) Spending(%) Spending($) Spending(%) Spending($)
Agralite $596,501 3.5% $16,938 0.2% $0
Arrowhead $109,905 1.5% $16,935 0.3% $0
BENCO $574,058 2.1% $44,676 0.2% $0
Brown Co $159,077 1.3% $15,043 0.2% $0
Connexus $3,072,928 1.5% $293,385 0.2% $0
Cooperative $125,988 1.3% $15,487 0.3% $0
Crow Wing $382,043 0.7% $35,937 0.1% $0
Dakota $3,809,219 - 2.1% $315,638 0.3% $0
East Central $1,819,728 1.8% $115,507 0.2% $0
Elk River $388,567 1.5% $24,128 0.3% $0
Federated $210,172 0.8% $5,802 0.1% $0
Goodhue $229,822 2.3% $10,927 0.1% $0
Great River Energy $3 0.0% $0 0.0% $1
Itasca Mantrap $317,609 1.7% $19,030 0.2% $0
Kandiyohi $303,125 1.8% $33,703 0.3% $0
Lake Country $1,224,614 1.7% $100,720 0.2% $0
Lake Region $700,799 1.7% $47,655 0.1% $0
McLeod $388,964 2.3% $24,773 0.2% $0
Meeker $321,302 1.8% $7,072 0.0% $0
Mille Lacs $407,337 1.9% $63,277 0.4% $0
Minnesota Valley $1,254,068 2.0% $92,091 0
0.2/0 $0
Nobles $142,079 1.1% $29,594 ; 0,3% $0
North Itasca $102,767 1.5% $11,103 0.2% $0
Redwood $47,277 0.6% $6,254 0.1% $0
Runestone $447,940 2.0% $32,141 0.2% $0
-
South Central $137,605 0.9% $6,568 0.1% $0
Stearns $886,631 2.0% $91,100 0.4% $0
Steele Waseca $681,505 2.9% $9,812 0.1% $0
Todd Wadena $350,065 2.4% $3,485 0.0% $0
Wright-Hennepin $1,136,177 1.5% $121,146 0.2% $0
TOTAL $20,327,872 1.7% $1,609,928 0.2% $1
6 Minn. Stat.§216B.241 subd. lc(d)allows a utility or associated to include in its energy conservation plan energy
savings from electric utility infrastructure projects.
r Minn. Stat.§216B.241 subd. lb(b)requires each electric cooperative association and electric municipal utility to
spend 1.5%of gross operating revenues annually on energy conservation improvements. Minn.Stat. §216B.241
subd. 1(e)specifically excludes electric utility infrastructure projects from the definition of energy conservation
improvements.
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ADDITIONAL REQUIREMENTS
In addition to meeting the energy savings goal and the total and low-income spending requirements,
Minnesota Statutes §§216B.241 and 216B.2411 contain provisions that utilities must meet,including the
following:
Research and Development(R&D):Each utility and association may spend up the 10 percent of a
utility's minimum spending requirement on R&D(§216B.241,subd.2(c)).
Distributed and Renewable Generation (DRG):Each utility and association may spend up the 5
percent of a utility's minimum spending requirement on DRG(§216B.2411,subd. 1). Utilities
may not use green pricing programs to achieve CIP requirements.
Load-Management Activities:Each utility and association may use load-management activities to
achieve up to 50 percent of a utility's minimum spending requirement(§216B.241,subd. lb(e)).
Green Building Standards:Each utility and association must offer one or more programs that
support green building certification of commercial buildings and that support goals consistent
with Sustainable Buildings 2030(SB 2030)standards(§216B.241,subd. If(c)and§216B.241,
subd. 9(e)). We recommend that at a minimum,utilities offer subsidies for design assistance
and/or certification expenses on a case by case basis within their commercial and industrial
program(s).
Electric Utility Infrastructure(EUI): As stated above,energy savings from EUI projects count
towards CIP energy savings goals. However,according to the Minnesota Statutes,spending on
EUI projects may not be counted towards CIP spending requitcments.
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FINDINGS REGARDING 2012 RESULTS
It appears that the CIP activities in 2012 of the members of Great River Energy did not meet the
following statutory provisions or CIP policies:
• Savigns of 5,000 kWh was reported for BENCO for the Indirect Education program. An
education program should not have energy savings associated with it unless it includes a
component where members initiate a request for energy savings measures(e.g.CFL,low-flow
aerators,and weather stripping)or such measures are directly installed by a technician during a
home visit. Based on the information provided in the description of the program DER Staff
believe the energy savings claimed should be removed.
We will open the editing function of ESP so that you can make the appropriate edits. If you feel there is
an error in our analysis or in the information that was reported,please contact Jessica Burdette or Laura
Silver.
2014 PLAN REVIEW
My staff has reviewed Great River Energy's program designs for 2014 as reported in ESP®. It appears
that Great River Energy has developed a broad array of programs for its members covering the
residential,commercial,and industrial sectors. In addition,Great River Energy operates a low-income
program to assist low-income members to purchase and install ENERGY STAR qualified appliance and
equipment.
FUTURE REPORTING
Annual one-year plans and one-year status reports are due on June 1 of each year. The next scheduled
report will be on June 1,2014,when you will be required to submit your expenditures and savings for
2013 and update your program designs in ESP®for 2015. Your program designs will persist from one
year to the next so that you do not have to reenter those programs that have not changed. The baseline
periods for each program year are shown below.
Table 1: Baseline Periods for Electric Cooperatives and Municipalities
Program Year Savings Goal Total Spending Rqmt Low Income Spending Rqmt
1.5%of: 1.5%of: 0.2%of:
2013 2009-2011 average sales 2011 GOR 2011 residential GOR
2014 2010-2012 average sales 2012 GOR 2012 residential GOR
2015 2011-2013 average sales 2013 GOR 2013 residential GOR
2016 2012-2014 average sales 2014 GOR 2014 residential GOR
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