10. PRSR 04-09-2003 or --- Item #: 10
ilk
7, mover MEMORANDUM
13065 Orono Parkway TO: Park and Recreation Commission
Elk River,MN 55330
FROM: Michele McPhers 'rector of Planning
DATE: April 9, 2003
SUBJECT: Informational/Update Items for April 9, 2003
Meeting
B. Park/Trail Developments
1. Park Dedication Fund Balance
Attached please find the March 2003 balance sheet. The Fund Balance is now at
$1,010,295.47.
2. March Recreation Department Report
3. YMCA Update
4. E-mail from Dan and Colene Verdick re:Highlands East and West Parks
5. Article,Mounds View Skate Park
6 Woodland Trails Park Donations to Date
To date, $799.00 has been donated via the donation box to the City for Woodland
Trails Park. This money has been placed in the Park Equipment Reserve Fund.
7. Article, Wheelchair User's Suit
8. Memo;Request to Amend CIP Budget
The City Council voted to allow us to amend the line item for the YAC Concession
stand to $24,500, however, they did not increase the overall budget.
Phone:763.441.7420
Fax:763.441.7425
wwwci.elk-river mn.us
BALANCE SHEET
MARCH 31, 2003 Date: 04/02/03
Time: 10:07am
CITY OF ELK RIVER Page: 1
of: 03/31/03 Balance
Fund Type: SR Special revenue funds
Fund: 225 PARK DEDICATION
Assets
CURRENT ASSETS
1010 Cash 1,010,295.47
1012 Fair Value-Investments 1,898.00
1380 Interest Receivable 4,611.00
CURRENT ASSETS 1,016,804.47
Total Assets 1,016,804.47
Reserves/Balances
FUND EQUITY
2400 Fund Balance 955,980.96
2600 Change In Fund Balance 60,823.51
FUND EQUITY 1,016,804.47
Total Reserves/Balances 1,016,804.47
Total Liabilities & Balances 1,016,804.47
•
Item 4.5.
C,
of
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4.4h.,
River
MEMORANDUM
TO: Mayor and City Council
FROM: Pat Klaers, City ,r)
DATE: March I7, 2003
SUBJECT: YMCA Update
The most recent YMCA committee meeting was held on March 13, 2003 at 7:00 a.m. at
Lions Park Center (LPC). I will provide an update to the City Council on activities discussed
at this YMCA meeting. Attached for your information are the March 13, 2003 YMCA
agenda, minutes from the January meeting, and some additional background information on
YMCA activities and committees.
S/CounciUPat/Updates/YMCA
ELK RIVER YMCA
FOUNDER'S COMMITTEE
AGENDA
March13, 2003 7:00am
LIONS PARK CENTER
INFORMATIONAL ITEMS
❑ Welcome Bill Helliwell
❑ Opening thought Joni Lawrence
❑ Approve Minutes and Agenda Bill Helliwell
REPORT ITEMS
❑ Committee Updates
Program Committee Todd Schoffelman
Communication Committee Ed Stoutenburg
Facility Committee Mike Deschenes
Finance Committee Nick Haidos
❑ Board Chair Report Bill Helliwell
DISCUSSION ITEMS
❑ Next steps Bill Helliwell
UPCOMING EVENTS MATERIALS INCLUDED
❑ Community Board Meetings ❑ Agenda
March 13, 2003 ❑ January Minutes
April 10, 2003
May 8, 2003
June 12, 2003
Committee Meetings
❑ Communication—7:00am - NRG
March 27, 2003
April 24, 2003
May 29, 2003
June 26, 2003
❑ Program— 8:00am— Senior Center
March 26, 2003
April 30, 2003
May 28, 2003
June 25, 2003
❑ Elk River Chamber Expo - March 30,
2003
❑ Family Night—June 4, 2003
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PLEASE NOTE: THESE MINUTES ARE IN DRAFT FORM AND ARE NOT TO BE
PUBLISHED IN ANY MANNER UNTIL THEY ARE APPROVED BY THE
SHERBURNE COUNTY BOARD OF COMMISSIONERS.
SHERBURNE COUNTY BOARD OF COMMISSIONERS
WORKSHOP MEETING MINUTES
January 23, 2003
The Sherburne County Board of Commissioners met in a Workshop session on January 23, 2003, at the
Sherburne County Government Center in the City of Elk River, Minnesota, with all Commissioners
present. Call to order was at 8:38 a.m. followed by the Pledge of Allegiance.
1. The agenda was approved with the following addition:
• Report on Area Planning Organization membership
2. Bruce Anderson, Sheriff, Pat Can, Jail Administrator, and Michelle Mareck, were present
to provide an update on the jail. Sheriff Anderson presented information from a
Legislative Hearing he attended on January 22, 2003, regarding overcrowding of jails and
proposals for housing state inmates.
Sheriff Anderson informed those present that the United States Marshal's Office has been
in contact with him about contracting for more beds for federal inmates. Discussion was
held regarding options in order to provide more beds.
Discussion was held regarding the need for a training facility for Sheriff's Department
staff. Sheriff Anderson had been working with Benton and Stearns Counties and the City
of St. Cloud to form a partnership with plans to update a site near St. Cloud that they
could all use for training of staff. Since that time, the other entities have indicated they
are not able to enter into a partnership. Sheriff Anderson has been in contact with the Elk
River Gun Club to find out their interest in working with the County to construct a
training facility on their site. The Elk River Gun Club has indicated interest in pursuing
further discussion.
The Board indicated consensus that Sheriff_Anderson pursue talks with both the U.S.
v. Marshal's Office and Elk River Gun Club and to keep them informed, but not to pursue
talks regarding a YMCA at this time
3. Brian Bensen, Administrator, informed the Board that he had contacted the Area
Planning Organization regarding membership. Sherburne County's membership on that
Committee will consist of 3 Commissioners.
4. The Chair declared the meeting adjourned at 10:26 a.m.
Arne Engstrom, Chairperson Brian Bensen, Administrator
Date Date
Sherburne County Board of Commissioners Workshop Session Meeting Minutes of January 23, 2003
Page 1
3-13 -03
ELK RIVER CALENDAR 2003
FOUNDER'S COMMITTEE
SITE: LION'S PARK CENTER
THURSDAYS, 7:00AM
CHAIR: BILL HELLIWELL
❑ JANUARY 16, 2003
❑ FEBRUARY 13, 2003 -- Cam ce��s'
❑ MARCH 13, 2003
❑ APRIL 10, 2003
❑ MAY 8, 2003
❑ JUNE 12, 2003
COMMITTEE MEETINGS
PROGRAM COMMITTEE COMMUNICATION COMMITTEE
SITE: ELK RIVER SENIOR CENTER SITE: NRG
CHAIR: KEN EBEL CHAIR: ED STOUTENBURG
WEDNESDAYS, 8:00AM THURSDAYS, 7:00AM
JANUARY 29, 2003 JANUARY 30, 2003
FEBRUARY 26, 2003 FEBRUARY 27, 2003
MARCH 26, 2003 MARCH 27, 2003
APRIL 30, 2003 APRIL 24, 2003
MAY 28, 2003 MAY 29, 2003
JUNE 25, 2003 JUNE 26, 2003
FINANCE COMMITTEE FACILITY COMMITTEE
SITE: NRG FACILITY SITE:
CHAIR: CHAIR: MIKE DESCHENES
THURSDAYS, 7:00AM FRIDAYS, 11:30AM
JANUARY JANUARY
FEBRUARY FEBRUARY
MARCH MARCH
APRIL APRIL
MAY MAY
JUNE JUNE
3-13 -03
ELK RIVER YMCA
COMMITTEES
FACILITIES COMMITTEE COMMUNICATION & P.R.
COMMITTEE
CHAIR: CHAIR:
Mike Deschenes 763-441-4959 E.B. Stoutenburg 763-441-9819
Annette Deschenes 763-441-4959 Amy Atwood 763-633-2455
Kevin Maas 952-808-5374 Joni Lawrence 763-441-6335
Keith Rosdahl 763-586-1135 Rhonda Magnuson 763-441-7040
Marilyn Schumacher 651-265-1337
Stuart Wilson 763-241-8527
FINANCE COMMITTEE PROGRAM COMMITTEE
CHAIR: CHAIR:
Nick Haidos 763-241-2283 Ken Ebel 763-241-2600
Bill Helliwell 763-441-9811 Jeff Beahen 763-441-2323
Stephanie Klinzing 763-441-2210 Michelle Bergh 763-441-2958
Jim Boyle 763-441-3500
Arne Engstrom 763-441-3869
Connie Gandrud 763-241-9870
Alan Jensen 763-241-3401
Sue Kostanshek 763-241-4434
Todd Schoffelman 763-241-2565
OTHERS AVAILABLE FOR
SUPPORT
Bruce Anderson 763-441-9842
Mary Eberley 763-712-7881
Deb Hunter 763-274-1573
Wendy Simenson 651-265-1337
Ron Touchett 763-441-2210
CHART OF WORK
PROGRAM COMMITTEE
CHAIR OF COMMITTEE
The Chair needs the ability to keep the committee moving without dictating
individual member thinking. He or she must use the knowledge and experience of
all members and secure their full participation. The Chair must also guide the
group in making efficient use of time.
CLARIFY PURPOSE
❑ Develop strategies for program growth by identifying needs, niches and
opportunities in preparation for a facility to open.
SET GOALS
❑ Create visibility and get community involved in local camps.
❑ Recommend and create opportunity to expand and develop programs.
RECOMMEND PROCESS AND PRIORITIES
CHART OF WORK
FACILITIES DEVELOPMENT COMMITTEE
CHAIR OF COMMITTEE
The Chair needs the ability to keep the Committee moving without dictating
individual member thinking. He or she must use the knowledge and experience of
all members and secure their full participation. The Chair must also guide the
group in making efficient use of time.
CLARIFY PURPOSE
SET GOALS
RECOMMEND PROCESS AND PRIORITIES
CHART OF WORK
COMMUNICATION / PUBLIC RELATIONSHIP
CHAIR OF COMMITTEE
The Chair needs the ability to keep the committee moving without dictating
individual member thinking. He or she must use the knowledge and experience of
all members and secure their full participation. The Chair must also guide the
group in making efficient use of time.
CLARIFY PURPOSE
❑ Develop strategies to educate community to implement successful YMCA ,
programs and facility.
SET COALS
❑ Identify the NEED
❑ Develop collaborations
❑ Create visibility
RECOMMEND PROCESS AND PRIORITIES
CHART OF WORK
FINANCE COMMITTEE
FINANCIAL DEVELOPMENT COMMITTEE
CHAIR OF COMMITTEE
The Chair needs the ability to keep the Committee moving without dictating
individual member thinking. He or she must use the knowledge and experience of
all members and secure their full participation. The Chair must also guide the
group in making efficient use of time.
CLARIFY PURPOSE:
❑ Develop strategies for funding staff, programs and facility.
SET GOALS:
❑ Plan, organize and recruit campaign leaders and conduct a YMCA Founders
Campaign (with pledges payable over three years) to raise $250,000 to
$300,000 as start-up cost for first 36 months.
❑ Develop plan of financial structure of facility.
❑ Yearly budget development.
RECOMMEND PROCESS AND PRIORITIES
CHART OF WORK
BOARD DEVELOPMENT COMMITTTEE
CLARIFY PURPOSE
❑ Identify needs of the YMCA and who can make it happen
❑ Identify potential new Board Members and educate them on the YMCA.
SET GOALS
❑ Develop responsibilities of the Board
❑ Provide orientation
❑ Recommend and assist in developing committee chairs
❑ Manage attendance
❑ Develop criteria for cross section of diverse groups
❑ Fill needs of Committee
RECOMMEND PROCESS AND PRIORITIES
CHART OF WORK
PROGRAM COMMITTEE
CHAIR OF COMMITTEE
The Chair needs the ability to keep the committee moving without dictating
individual member thinking. He or she must use the knowledge and experience of
all members and secure their full participation. The Chair must also guide the
coup in making efficient use of time.
CLARIFY PURPOSE
❑ Develop strategies for program growth by identifying needs, niches and
opportunities in preparation for a facility to open.
SET GOALS
❑ Create visibility and get community involved in local camps.
❑ Recommend and create opportunity to expand and develop programs.
RECOMMEND PROCESS AND PRIORITIES
OTHER COMMITTEES
NOMINATING
❑ New and re-elected Board Members and Board Officers.
CAPITAL DEVELOPMENT
SPECIAL FUNDRAISING EVENT
MARKETING
SPECIAL STUDY GROUP
Page 1 of 1
Mcpherson, Michele
From: Dawn [banddhork @msn.com]
Sent: Wednesday, March 12, 2003 11:08 PM
To: Mcpherson, Michele
Subject: Fw: Highlands East-West Parks
Hi Michele!
Dawn
Original Message
From: Dan Verdick
To:jlkuesternaol.com ; banddhork @msn.com
Sent: Sunday, March 02, 2003 5:11 PM
Subject: Highlands East-West Parks
Dear Park Commision,
I am watching the meeting on the park here in our neighborhood. Sorry that I could not make the meeting. We
have been waiting for a park. Parking should not be needed since this a neighborhood park. Most residents will
be walking and the street is wide enough to accept a number of cars. If a parking lot is needed can be added
on the west side after it is deeded.
Also the people that back up to the park are always going to be against a park because they have enjoyed the
privacy.
If they are worried about people in their yards then they should put up a fence. They knew that a park was
going in there when they bought the house. These are the same residents who thought they needed a cul-da-
sac. This was proven by tests not needed and stop signs to eliminate their concerns.
Residents have to take some responsibility for themselves and their kids. Our street is going to go through and
we knew this so we took measures and added a fence to protect them. We also added a play area so our kids
would have an area. We need a park for our kids though and also need paved trails for bikes, walking,
rolloerblades, etc.
In the future the park can expand across the street when the developer deeds the land to the city. The
neighborhood is in need of a park. The"big red slide" park is not easily accessible since there is a lack of
sidewalks or trails here in Elk River. We can make ourselves available for brainstorming.
Regards,
Dan and Colene Verdick
19663 Zane CT NW
Elk River, MN 55330
3/13/2003
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T
BROOKLYN PARK
Wheelchair user's suit
over parks is resolved
BY HANNAH ALLAM -
Pioneer Press "With things like this, unless
A mother who sued the city of Brook- you get in someone's face and
lyn Park for not providing wheelchair-
accessible public facilities so she could insist they make changes,
watch her son play sports announced an
$85,000 settlement Monday that includes they won't do it."
changes at 23 city parks.
Patricia Scott filed the suit against the PATRICIA SCOTT
/ J city and the Brooklyn Park Athletic Mother suing Brooklyn Park
i Association in 2001 after growing frus-
trated with the obstacles she faced when
trying to watch her son Zachary play "I was shocked that they would pay a
basketball, baseball, soccer and football consultant thousands of dollars and then
1/4/i 4-- ,-
� at public venues, according to court do nothing,"Scott said."The surveys are
papers. Scott uses a motorized wheel- good, but let's not put them on the shelf.
chair as a result of post-polio syndrome, Let's prioritize and put them to use."
C21.--%/i. an effect of surviving polio when she was A League of Minnesota Cities' attor-
1%. ney who represented Brooklyn Park in
. " `""° Scott said several parks lack reserved the case was not available for comment,
accessible parking areas and curb cuts but a spokeswoman for the organization
from the parking lots to the park areas, said the problems identified in internal
and few have pathways that she can man- reports were in various stages of
age in her wheelchair. She contended progress when the suit was filed.
Monday that the city knew about these The settlement calls for more than 60
problems from internal accessibility
reports written in 1984 and 1993. PARKS LAWSUIT RESOLVED,5B
en —
Parks lawsuit resolved it included things they were access.
already planning to do as ren- Although Scott's son —
ovatins,"Lake ment still needs final surface, it looks slike a Cbroad most lof the spots venu s,
(continued) approval from a judge. list of issues,but a lot of those she said,the years of negotia-
The city will pay Scott things were already in the tions with the city taught him
modifications to 23 parks. $20,000 in damages, $65,000 works."
The changes will include for her legal fees and also will Lake emphasized that the the value h othingst like this,
creating parking spaces for shoulder the improvement city has long complied with unless you get in someone's
people with disabilities, costs.Stephanie Lake,League the Americans with Disabili- face and insist they make
accessible paths to ball of Minnesota Cities spokes- ties Act and offers services changes, they won't do it,"
fields, picnic and play- woman,said she doesn't have such as interpreters for park Scott said.
ground areas and installing a cost estimate for the visitors with hearing tot changes. c impair-
! gof
lets, said Rick MacPherson, "Some of it's timing, a lot meats and the relocating of Hannah Adam can be reached
+Scott's attorney. The settle- of it's small issues and a lot of programs to other parks if a at(651)2 @2172. rpress.coin
participant doesn't have full or(s51)22&-2172.
City tem # s541..ty of
Elk /
River MEMORANDUM
TO: Mayor and City Council
FROM: Michele McPherso?�','Director of Planning
DATE: March 24, 2003
SUBJECT: Consider Amendment to the 2003 Park CIP Budget
Attachments
• Approved 2003 Park CD Budget
The City Council adopted the attached park CIP expenditures for 2003 at their February 18,
2003 meeting.
We are now in the process of working with Scott Breuer to construct the shell of the
concession stand at the Youth Athletic Complex. The CP budget included$21,000 to
cover the labor costs for footings, foundation and framing work on the concession stand.
However, after further review of the materials obtained by Area #728 Baseball,we are
approximately$5,500 short in materials needed to complete the framing and enclose the
building. Girls Softball will be providing a cash donation of$2,000 to defray a portion of
the shortfall,however,there is still $3,500 in materials outstanding. In order to ensure that
the shell is completed this spring,we are requesting authorization to add an addition $3,500
to the 2003 CD budget from the Park Dedication Fund.
Recommendation
Staff recommends that the City Council authorize an additional $3,500 expenditure from the
Park Dedication Fund for the purchase of materials for the Youth Athletic Complex
concession stand.
r
V v� l,w.'.K S�
S:\PLANNING\Michele McPherson\CCREPRTS\3-24 YAC Request.doc
Approved 2003 Park CIP Expenditures 2/18/03
Budget Item Amount Comment/Explanation
Highlands East Playground $50,000 This item is currently under
consideration.
Lions Park
❑ Lights $21,000 Carryover from 2002
❑ Skate Park Concrete* $41,500 Currently under discussion
see attached expense
list
❑ Rear Patio of LPC $3,000
Baldwin Park Improvements $16,000 Carryover from 2002,
includes ADA improvements
YAC Concession stand $21,000 Labor only,Area 728 Baseball
framing _ , has obtained materials
Trott Brook Barn
❑ Interior Finish Work $15,000 This could be less if in-house
labor can be used.
❑ Siding $6,000 Contract work,remove
existing, sheath, and install
metal siding to weatherize the
building for year-round use
Undeveloped Park
Improvements $10,000
❑ Great Northern
Trail Gates
❑ Great Northern
Trail grading
analysis, north of
Cty 33
Prairie Seed $2,000
Supplies
❑ Picnic tables $5,720 Will be constructed in-house
(22)
❑ Identification signs $4,350 Metal and vinyl for sign faces
(30)
❑ Misc materials $4,000
Tax $500
Total $200,070