4.3. SR 02-03-2014 City of
Elk - Request for Action
River O.
To Item Number
Mayor and City Council 4.3
Agenda Section Meeting Date Prepared by
Consent February 3, 2014 Jessica Miller, Executive Secretary/Deputy City
Clerk
Item Description Reviewed by
Special Event Permit—Zylstra Harley Davidson Tina Allard, City Clerk
Reviewed by
Cal Portner, City Administrator
Action Requested
Approve,by motion,the special event permit for Zylstra Harley Davidson to hold special events on the
dates as outlined in Exhibit A with the following conditions:
1. The event planner is required to notify surrounding businesses, residents, and organizations. The
city will provide a template of the notice that must be distributed and a list of property owners to
notify. The event planner must submit an affidavit that the notice was distributed.
2. Inspection of the outside area will take place prior to each outside event when there is a tent.
Applicant must contact the fire marshal at 763.635.1110 for an inspection after the tent area has
been set up.
3. The tent shall be removed within one day of the event and the site returned to its previous
condition.
4. Event parking may not obstruct public roadways or render them unsafe for vehicle or pedestrian
traffic.
5. If traffic becomes a problem around the temporary site, the area shall be delineated with a barrier
to restrict traffic.
6. No electrical services shall be across any drive or walking surface.
7. All temporary signs shall receive a permit prior to display.
Background/Discussion
Zylltra Harley Davidson has submitted an application to hold special events on numerous dates in 2014.
Exhibit A lists the date and details about each event.All events will take place entirely on Zylstra Harley
Davidson property and no road closures or additional city services are proposed.
Financial Impact
None
Attachments
■ Exhibit A—2014 special event list
P a w E A E U a r
NaA f RE]
i
i
y stra Harley-Davidson
Special Events
Wednesday, January 15, 2014
i
i
b It
February I
R iernoriai Blood runic 8-'L2,heady to ride Workshop and Cabin Fever Party(indoors(
Hours: 12-4
Participants-160
Staff-30
Private
February
After Hour Party(indoors,
Hours:5-8
Participants-100
Staff-30
Private
March
Spring Open Meuse GrillingtVent(outdoors)
i-iours: 12-4
Participants-BOO
Volunteers-5
Staff-30
i
I
i
i
Private
April
Lunch with the Easter Bunnv;indoors'
Hours: 11-1
Participants-100
Staff-30
Private
emo Days(outdoors)
Hours" 11-3
Participants-300
Staff-30
Private
l -
Demo Days (outdoors)
Hoors: 11-3
i
Participants-150
Staff-30
Private
i
i
KYl y
Spring 1-1,og Roast Tent(outdoors)
LivelMusic in parking lot
Hours: 11-4
f)aticlpants-200
Volunteers-20
`tcaff- 30
ivate
June � -
De-t-no Days(outdoors!
1-+ .lrs: 11-3
Pairticipants-150
kfe 30
Private
June
M�chaela Rice(outdoors)
Ho ki rs: I1-3
i
Participants-150
Vol unteers-10
Staff )O }
Private
T . 19-
J U/§
Ride for Dads(out or&
Hours: 11-3 }
Participants-150 (
Volunteers-10 (
staff{ -a0
Private (
July 26-
Ruff Staff Animal Rescue Ride(outdoors)
Flours: 11-3
Participants-150
Volunteers-10
Staff 30
Private .
August 2®
Too Broke for Stu ;' (outdoors)
Hours: 1 y3
Participants-150
Volunteers-5
Staff 30
Private
August 16-
f
CIAH rat 'rent (outdoors)
Uve music:10-12
Hours:9-12
Participants-150
Volunteers-20
Staff-30
Private
U g t -
The 101h Annual Breast Cancer Awareness ride,rent, outdoors!
Ff ou rs. 9-1
Participants-400
Volunteers-50
Staff- 30
Private
Sep'tember
Fall Flag Roast Tent i,outdoors)
Flours: 11-5
Participants-400
Volunteers-75
i
Staff-30