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9.C.1. PRSR 12-10-2003 Item # 9.C.I. r cty or Elk River MEMORANDUM TO: Park and Recreation .....Commission FROM: Michele McPhersoi', irector of Planning DATE: December 10, 2003 SUBJECT: Discuss Park and Recreation Director Attachments • Draft City of Elk River Park and Recreation Director Position Description • Parks Director ad -City of Northfield, October 29, 2003 The City Administrator will be in attendance at the December 10th meeting to discuss the creation of a Park and Recreation Director position. Attached as background information is the draft position description which was developed when the Commission presented the organizational structure to the City Council in 2001. Also attached for comparison purposes is the advertisement by the City of Northfield for the Director of Parks, Open Space, Natural Areas and Trails. S:\PL.ANNING\Michele McPherson\PARKNREC\Department Investigation\12 10 03 pr memo.doc City of Elk River City of Elk Park and Recreation Director River Position Description Department: Immediate Supervisor: Park and Recreation City Administrator Pay Grade: FLSA Status: Last Updated: (date) Exempt 12/2/03 Positions Supervised: Recreation Manager, Recreation Programmers, Secretarial Staff, Facility Coordinator, Park Foreman, Ice Arena Staff, Senior Citizen Programming Staff,Library Staff, Park Planner Position Summary The Park and Recreation Director is responsible for the oversight of park planning, maintenance and recreation programming. This position reports to the City Administrator and is responsible for the development and implementation of the Master Park Plan, Park Capital Improvement Plan/Budget, and the budget for operation of the department. Essential Functions 1. Develops and administers,in conjunction with others, the City's park and recreation system and programs A. Oversees the preparation of recreation programs and services. B. Coordinates construction and maintenance of park facilities. C. Oversees scheduling and use of park facilities. 2. Develops and implements the City's Master Park Plan A. Plans, directs, and presents the development/revision of Master Park Plan. B. Updates portions of the Master Park Plan. C. Coordinates review of land use applications (subdivisions) for consistency with the Master Park Plan. D. Monitors trends in parks and recreation for inclusion in the Master Park Plan. E. Prepares and implements Capital Improvements Plan and Budget. F. Coordinates long-range regional park planning with other jurisdictions. G. Coordinates implementation activities with local associations and other jurisdications. H. Prepares and submits grant applications for the acquisition of land and the development of parks. 3. Coordinates activities for the Park and Recreation Commission. A. Oversees and participates in preparation of agendas and agenda materials. B. Schedules meetings. C. Coordinates Capital Improvement budget development for parks. D. Attends appropriate park development meetings. 4. Oversees the provision of recreational programming to City's residents. A. Keeps current on new developments in the park and recreation field. B. Encourages creative thought for new program opportunities. C. Explores partnership opportunities to expand program offerings. Page 1 5. Performs communication activities. A. Composes documents and edits written materials. B. Writes routine correspondence and reports. C. Delivers presentations to various internal and external groups to provide information, encourage use of services, request approval. D. Receives and responds to requests for information and complaints. 6. Performs administrative duties. A. Assists in developing and monitoring departmental budget. 7. Performs personnel activities. A. Oversees and conducts employee training. B. Delegates work and schedules employees and volunteers. C. Assesses and manages employee performance. D. Assists/initiates employee selection activities. E. Performs timely annual performance reviews of all employees supervised. 8. Performs other essential job duties. A. Regular and timely work attendance. B. Follows all safety procedures. C. Participates in safety training. Required Knowledge, Skills, and Abilities ❑ Skill to communicate effectively, both orally and in writing,to a variety of groups. ❑ Skill to research and conduct studies related to park and recreation trends and issues. ❑ Ability to manage several projects at one time. ❑ Ability to establish and maintain effective working relationships with the City Council,Park and Recreation Commission,developers, residents, community groups,youth associations, and other employees. ❑ Ability to supervise staff and motivate employees to work to their full potential. ❑ Ability to remain up to date on professional knowledge and skills. ❑ Ability to review and update plans. ❑ Xxxxxx ❑ Xxxxxx Minimum Qualifications ❑ Bachelor's Degree in Parks and Recreation Administration, Physical Education, Public Administration, or related field ❑ Bachelor's Degree in Natural Resources Management with a minimum of 5 years experience in a municipal park department, 3 years of which as a supervisor. ❑ Bachelor's of Science Degree Recreation,Parks&Leisure Services ❑ Five years experience in municipal parks and recreation with progressive supervisory experience ❑ Five years experience in parks development, planning and land acquisition ❑ Grant writing experience ❑ Experience working with cirizPn groups or volunteer organizations Page 2 Park and Rec Dir Pos Des Draft Preferred Qualifications ❑ Master's Degree in Parks and Recreation Administration,Physical Education,Public Administration, or related field ❑ Master's Degree in Natural Resources Management with a minimum of 5 years experience in a municipal park department, 3 years of which as a supervisor. ❑ Master's of Science Degree Recreation,Parks&Leisure Services ❑ Xxxxxx ❑ Xxxxxx r r g I� r®!r ic l reic � 1n e ti s r��x• w 4 A a 4a# p (i Nors k Y e .645 e q ® sa e e r 0 4 iI�3 o f[ "Rive's irrtet ' e • i ®C [, ua EF.: r '40,5),,. as e s r r "sm r a p i M E IPA ME��3EZNur r r_¢ NM I[NIM J l r 4r hrr so r=s,n:V:a U=srsn qn e€I€ .tE+iG0.lvt!RJ.E.Str%d!W i!i,,d I;R l , Ma.,.,., :' :;: ., Page 3 Park and Rec Dir Pas Des Draft City Jobs Search Results Page 1 of 2 f ,ntmtv,u ,] ; nth tF C l ty �1w V i.♦C I l�W Y,E c gig=; l "I 2 wm cm RESOURCES LEGISLATIVE I LMCIT j HR.LIBRARY I CONFERENCES;PUBLICATIONS I OTHER SER ILMC Search Tools 1 Parks Director Northfield (pop. 17,846) is seeking a Director of Parks, Open Space, Na Areas & Trails. This newly created position reports to the city administr and is responsible for planning and development of the city's parks, ope iat‘r,s. , ;, . spaces natural areas and public spaces as well as trail development throu a rapidly growing community. The position replaces the position of Par I"tt, !C LJ,a 4r Director within the organization. The person will be engaged in the city historic downtown, 466 acres of park and recreation space, 5 miles of tr including plans for the extension of the state regional Mill Towns trail th, g P g through Northfield,the Cannon River corridor and developing areas. Th director, as a member of the development team will work closely with t city's park board, environmental quality commission,planning commis y,_! ,�, and city council to provide assistance in developing comprehensive plan practices that promote parks, open spaces, public places and trails as a c ;:_ 2i aiu3 component in maintaining and improving the high quality of life in the Northfield community. Employment to begin appx. Dec. 15. Salary rang $55,451-$65,915 plus benefits. Minimum requirements: Bachelor's deg liberal arts, geography, biology, environmental, natural resources,plann parks, or landscape architecture, with five or more years of experience a land use planner or park and open space planner, or any combination of education and experience that provides equivalent knowledge, skills, an abilities will be considered. Master's degree in planning, landscape architecture, natural resources or environmental studies is desirable. Application deadline: 5:00 p.m.,Nov. 21. For a current application pack contact Human Resources Dept., 801 Washington St.,Northfield, MN 5 JobLine: (507) 645-3068; TDD: (507) 645-3030; Email: jackie.berg @ci.northfield.nm. us. [Search Again] City Sobs I City Directory Cities Vendor Guide !Links to Other Resources Administrators/Clerks Listsery City Resources I Legislative I LMCIT I HR I Library Conferences I Publications I Other Services Home I Site Features &Tips I Web Site Policy I BQC Site Search I LMC Staff I What We Do I Press Room Advertising Rates I Cities Vendor Guide I Links I Listsery Sign Up Copyright©2003 League of Minnesota Cities 145 University Ave. West,St.Paul,MN 55103 Phone:651-281-1200 I Toll Free:1-800-925-1122 http://www.lmnc.org/cityjobs/cityjobdescrip.cfm?jobs=2319 10/29/2003 ITEM f 9.C.2. Sherburne County Public Health Memo To: Park and Recreation Commission From: Jennifer Eide, Community Health Coordinator J Date: December 4,2003 i Re: Tobacco Free Parks and Recreation Tobacco Free Parks and Recreation for the City of Elk River Sherburne County Public Health is working towards changing social norms around tobacco use throughout the county. Tobacco use and second hand smoke kill thousands of Minnesotans each year. The most recent efforts have been focused on tobacco free parks and recreation in the city of Elk River. We have been gathering support from a variety of groups, professionals, and citizens and would like to present on the positive effects of adopting a tobacco free park and recreation policy to the Park and Recreation Committee. Tobacco free parks and recreation makes sense. The purpose of recreational areas is to provide areas for the community to be active and maintain a healthy lifestyle. Eliminating tobacco use on city —owned parks and recreational properties will reinforce this philosophy. By creating tobacco free places, we will not only reach youth, but also parents. Tobacco free recreational areas will send out the tobacco free message to parents and encourage them to be positive role models for their children. Youth are exposed to second hand smoke during recreational activities. Second hand smoke has been found to cause many health problems among children including bronchitis, pneumonia,ear infections and asthma. Tobacco use hinders physical performance during recreational activities. I have attached"A Decision Maker's Guide to Tobacco Free Policies for Outdoor Recreational Facilities" for your review before I attend your meeting on December 10`" I look forward to meeting with you. 1 A Decision Maker's Guide to Tobacco-Free Policies for Outdoor Recreational Facilities 404j4 404 ail '' • '�{i Ilt{4{t£j#in�il fll ii: "'`itit�fl[A 1 I1 4iI S{I 7�lt$�t lt t l I 4 aril` t4 ! Iii � d in •111 Ii1I tilt 0,011 tl Hitt 114ti li f Ii ;t t 41,1 1a ' UP 1411 1°V J l fini4"tl i HIl`Us 4 + I'c p,lpit i ISS il4� !�i l( k ; Oki ��: ��t��ltBltu 14�i'6i °I� 1 PROVIDING TOBACCO-FREE RECREATION FOR YOUR COMMUNITY Playing Tobacco Free: Tobacco-Free Policies For Outdoor Recreation Facilities Tobacco-free outdoor recreation The Tobacco-Free Youth Recreation Initiative facilities make sense Tobacco-Free Youth Recreation(TFYR) is Minnesota's statewide recreation-based tobacco prevention program that assists recre- • Secondhand smoke harms everyone and kills thousands ational groups in modeling and promoting healthy tobacco-free every year. Exposure to secondhand smoke is the third lifestyles for young people who are involved in their programs. leading cause of preventable death in the United States, TFYR offers assistance in tobacco-free policy development & killing approximately 53,000 people every year. implementation and also develops materials that promote the • Secondhand smoke is harmful in outdoor settings. tobacco-free sports message throughout Minnesota. According to Repace Associates, secondhand smoke levels in outdoor public places can reach levels as high Policy adoption assistance as those found in indoor facilities where smoking is & FREE signs available through TFYR permitted. • Tobacco free policies help change community norms. TFYR offers city park&recreation departments technical Tobacco-free policies establish the community norm assistance in tobacco-free policy development. To help with that tobacco use is not an acceptable behavior for young policy implementation,TFYR provides 12"x 18"metal blue& people or adults within the entire community. white tobacco-free signs for FREE to cities that adopt compre- • Most Minnesota parents support tobacco free policies hensive tobacco-free policies for their outdoor recreational for outdoor playgrounds. A 1998 survey showed that facilities. 68%of Minnesota parents support smoking bans in To qualify for the signs,the tobacco-free policy rq? '. outdoor playgrounds and 80%support a ban in all public must include: � 1 places where children are present. • A list of all the facilities it covers. ma..•..i.,-•- • A statement that all forms of tobacco use Writ m„ . .i»', ,„,s Why are tobacco-free policies for outdoor are prohibited. .,,. • An enforcement plan that includes a)user recreation facilities so important? • and staff notification;and b)signage. Tobacco-Free Signs • City-wide policies support groups that have existing Contact TFYR staff(see below)for policy adoption assistance. policies when they are using city recreation facilities. Once a policy has been passed in your community,send a copy • Since most school districts prohibit tobacco use of the policy and a completed sign order form to TFYR. Down- in all their facilities,city-wide policies create load an order form from our web site at<www.ansrmn.ora>. consistency for all youth recreational facilities in the community. Minnesota Cities with Tobacco-Free • Cigarette butts cause litter,increase maintenance Outdoor Recreational Facilities expenses,and pose the risk of ingestion by toddlers Eagan • Richfield •using recreation.facilities. • Aurora Eden •Prairie • Rochester • Creating tobacco-free environments protects the health, • Austin • Eveleth • Rosev•• Baxter • Golden Valley safety, and welfare of the community. • • Grand Rapids • Savage • Biwabik Spicer • Bloomington • Hibbing • Ho t Lakes • St.Cloud Why are tobacco-free policies effective? • Brainerd y • St.Paul Breckenridge • Mountain Iron Buhl • New Brighton • Virginia • Policies reinforce to youth the message that tobacco Nwd Yng Amerio Willmar•• Duluth et Zimmerman use is unhealthy and unnecessary behavior. • Duluth • Owatonna • Policies ensure that participants and spectators are not exposed to secondhand smoke. "d, Association for Nonsmokers--Minnesota • Policies create an environment where leaders can --,.... - 2395 University Ave. West, # 310 model and promote healthy lifestyle choices. f St. Paul, MN 55114-1512 . (651)646-3005; tfyr @ansrmn.org TOBACCO ,w E 'V QUITO RECREATION 7fMCai llll illine irillYili4ilINGINIMI.,,illIll :ailuliclill'+ i,,,�tt;�d.t.i.`"', �Yaall(GiI Illi.71t,&ttgit liliglitillinif7llAlralit i ffil C71i7(kttillti65al inliPHf ilttill(ifttltH?iE•',fGt�lllt'MElin(Ji,?ililtly( ,4 t. Tobacco-Free Outdoor Recreational lit Facilities in Minnesota G 0 , (Park Policies & City Ordinances) ,u .d9Ar....miim„ntimmlli iloillsd,9,I1pIit w.9{mminuir 934!ciiniu mNii.tsittlli,lllS4'AN,E1Ih(3vtitmtwak1I6.alri,hiGitir101vt,limi1iiligni'11119,iBiimagrati,V,VI>anitStl4t3o aka", . 4 , In SOW Additional Cities: Mountain Iron al 17 Norwood Young America Plymouth Savage 40 1. Aitkin, MN 9. Buhl, MN 17. Grand Rapids, MN 25. St. Cloud, MN 2. Aurora, MN 10. Cohasset, MN 18. Hibbing, MN 26. St. Paul, MN 3. Austin, MN 11. Duluth, MN 19. Hoyt Lakes, MN 27. Sanell, MN 4. Baxter, MN 12. Eagan, MN 20. New Brighton, MN 28. Spicer, MN 5. Biwabik, MN 13. Eden Prairie, MN 21. Owatonna, MN 29. Virginia, MN 6. Bloomington, MN 14. Eveleth, MN 22. Richfield, MN 30. Willmar, MN 7. Brainerd, MN 15. Payal Township, MN 23. Rochester, MN 31. Zimmerman, MN 8. Breckenridge, MN 16. Golden Valley, MN 24. Roseville, MN Addressing Policy Myths: The Truth Behind Tobacco-Free Recreation Myth #1 Kids that see adults using tobacco products are not likely to start using tobacco. Reality: Thousands of teenagers start smoking every day, in part because they see their adult role models use tobacco or allow its use in public places. How do children learn to walk? To talk? To play sports? From Adults! Adult habits DO affect our children and youth. Myth #2 Cigarette butts discarded on the ground do not really hurt anything. Reality: Cigarette butts are not biodegradable, meaning they do not decay and cannot be absorbed by the environment. In fact, cigarette butts remain intact for about 10 years before breaking apart, which amounts to tons of litter. Also, toddlers may ingest the butts that are discarded on the ground. Myth #3 Policies that restrict tobacco use at outdoor recreational facilities will restrict tobacco users from these facilities and events. Reality: Tobacco-free policies for outdoor recreational facilities and events do not restrict people from using these facilities or attending these events; rather, they only ensure that tobacco users refrain from using tobacco for a short period of time in order to protect the health of community members, and especially children, who are using these facilities. Myth #4 Recreation-based tobacco-free policies are needless regulations and a governmental interference. Reality: Tobacco-free policies are public park policies similar to those banning alcohol or littering in public park and recreational facilities. It is the duty of policy makers to enact policies that protect the health and well being of the citizens of their community. Myth #5 Tobacco-free policies for recreational facilities will be impossible to enforce. Reality: Eighty percent of all Minnesota adults do not smoke.' Therefore, tobacco-free policies are largely self-enforcing and can be enforced with a combination of adequate signage and community education about the policy. Any infraction can be reported and handled in the same manner as an alcohol or litter complaint that may occur at these facilities. 1 Minnesota Partnership for Action Against Tobacco,BlueCross BlueShield of Minnesota,&Minnesota Department of Health.(2001). "Quitting Smoking:Nicotine Addiction in Minnesota." Sample City Park Policy: New Brighton, MN City of New Brighton Parks & Recreation Department Tobacco-Free Park Policy Subject: Prohibition of tobacco product use in the City of New Brighton's park system. Purpose: In order to protect the health and welfare of our citizens and park visitors, the New Brighton Parks & Recreation Department prohibits the use of tobacco products on City-owned park land, park facilities, and open space. Policy: No person shall use tobacco products on City-owned park land, park facilities, and open space except according to the following exemptions. 1. At Brightwood Hills Golf Course except during exclusively youth activities. 2. At the Family Service Center's designated smoking areas. 3. At Neighborhood Center patios and picnic pavilions during private events. Implementation: The emphasis on enforcing the Tobacco-Free park policy is through voluntary compliance. 1. Signs shall be posted at all City-owned parks, recreation facilities, and open space. 2. City staff will make periodic observations of recreation facilities and park land to monitor for compliance. 3. A community education program will be implemented to assist in enforcing this policy. 4. Athletic associations that utilize City-owned facilities must commit to enforcing this policy during all scheduled activities. Adoption date: 5/27/03 Sample City Park Policy: Plymouth, MN ct PLYMOUTH PARKS AND RECREATION SUBJECT Plymouths Parks and Recreation Tobacco-Free Policy POLICY STATEMENT The City of Plymouth Parks and Recreation Department is committed to the quality of life for all residents, therefore, we believe that: 1. Tobacco product use in the proximity of children, youth and adults engaging in or watching recreational activities is unhealthy and detrimental to the health of others. 2. Tobacco products once consumed in public spaces are often discarded on the ground, thus posing a risk of ingestion to toddlers and causing a litter problem. 3. As parents, leaders, coaches, and officials we are thought of as role models, and the use of tobacco products around youth has a negative effect on their lifestyle choices. TOBACCO—FREE FACILITIES No person shall use tobacco products on city-owned parkland, park facilities,open space or joint city/school district properties, except within the confines of a vehicle in a designated parking area. COMPLIANCE PROCEDURES The emphasis on enforcing the Tobacco-Free park policy is through voluntary compliance: 1. Appropriate city-owned parkland, park facilities, open space or joint city/school district properties will be signed. 2. Plymouth Park and Recreation staff will meet with activity organizations and/or leaders or coaches to discuss the policy and to distribute flyers with the"Tobacco Free" regulations. 3. Plymouth Park and Recreation staff will make periodic observations of activity sites to monitor compliance. 4. Plymouth Park and Recreation will take an active role to encourage the surrounding communities to adopt the"Tobacco Free"policy, so that we may act as a united front to ensure the health and wellbeing of our community. C • {4no-h4 uo. V ggir nE City-Owned Outdoor Recreational Facilities Model Tobacco-Free Policy WHEREAS, the City believes that tobacco use in the proximity of children and adults engaging in or watching outdoor recreational activities at City-owned or operated facilities is detrimental to their health and can be offensive to those using such facilities; and WHEREAS, the City has a unique opportunity to create and sustain an environment that supports a non-tobacco norm through a tobacco-free policy, rule enforcement, and adult-peer role modeling on City-owned outdoor recreational facilities; and WHEREAS, the City believes parents, leaders, and officials involved in recreation are role models for youth and can have a positive effect on the lifestyle choices they make; and WHEREAS, the tobacco industry advertises at and sponsors recreational events to foster a connection between tobacco use and recreation; and WHEREAS, cigarettes, once consumed in public spaces, are often discarded on the ground requiring additional maintenance expenses, diminish the beauty of the City's recreational facilities, and pose a risk to toddlers due to ingestion; and WHEREAS, the City Park & Recreation Board determines that the prohibition of tobacco use at the City's recreational facilities serves to protect the health, safety and welfare of the citizens of our City. Section 1: Tobacco use prohibited in outdoor recreational facilities No person shall use any form of tobacco at or on any City-owned or operated outdoor recreational facilities, including the restrooms, spectator and concession areas. These facilities include [insert specific facilities here, e.g. playgrounds, athletic fields, beaches, aquatic areas, parks, and walking/hiking trails]. Section 2: Enforcement 1. Appropriate signs shall be posted in the above specified areas. 2. The community, especially facility users and staff, will be notified about this policy. 3. Staff will make periodic observations of recreational facilities to monitor for compliance. 4. Any person found violating this policy may be subject to immediate ejection from the recreation facility for the remainder of the event. Section 3: Effective Date This policy statement is effective immediately upon the date of adoption. Appropriate City Official Date Free Signs! Minnesota cities that adopt comprehensive N tobacco-free policies for their recreational 4,0"FRrt facilities and park property can order FREE 4 t metal 12" x 18" tobacco-free signs from i TFYR to help with policy implementation. n To qualify for the signs, the tobacco-free policy must include: Tobacco Use is • A list of all the facilities it covers NOT ALLOWED • A statement that all forms of tobacco use are prohibited On This • • An enforcement plan that includes a) Park Property user and staff notification; and b) Thant Yon. N signage. Tobacco-Free Signs Contact TFYR for details. Please contact Tobacco-Free Youth Recreation to find out how a tobacco-free policy for outdoor recreational facilities can benefit your community. For technical assistance in policy development and suggestions for tobacco prevention strategy implementation, contact: Brittany Meyer, Program Director Tobacco-Free Youth Recreation r-= 2395 University Ave. West, Suite 310 St. Paul, MN 55114-1512 ' 'ttuc' f< [rM YOUTH I KraI;U (651) 646-3005; bhm @ansrmn.org