9.4. SR 02-03-2014 City of
Elk - Request for Action
River O.
To Item Number
Mayor and City Council 9.4
Agenda Section Meeting Date Prepared by
Worksession February 3, 2014 Cal Portner, City Administrator
Item Description Reviewed by
Hockey Day Minnesota Expenses
Reviewed by
Action Requested
Review and discuss city expenses attributed to Hockey Day Minnesota and provide direction for items
that should be reimbursed.
Background/Discussion
Hockey Day Minnesota provided positive national exposure to the City of Elk River.
The event was planned and carried out through a formal partnership of the City of Elk River, ISD #728,
The Elk River Area Chamber of Commerce and The Elk River Youth Hockey Association. Each partner
agreed to make resources available from their respective talent base to carry out a successful event.
The city responsibilities included park maintenance,public safety, transportation (snow plowing, traffic
engineering, signage,parking),ice operations, and facilities planning (Handke Pit and surrounding area).
Most of our work included maintenance work and public safety that we carry out or staff, budget and
plan to carry out each year. Each year,depending on Mother Nature and other unforeseen challenges,we
re-prioritize our work to meet the goals, expectations and vision of the community and its leaders with
the resources available.
Before we engaged in this process,the Hockey Day Minnesota Steering Committee was informed that
there may be some items beyond the city's budget that may need to be reimbursed and the Council
expressed consensus to participate in the partnership.
My recommendation is to seek reimbursement for only the items that are not taxpayer supported, such as
the Ice Arena and items in which we would charge out to other entities operating in the city. Most of the
costs attributed to the event are items that would be typically carried out as a part of our city services.
Financial Impact
None
Attachments
■ Expense lists
P a w E A E U a r
NaA f RE]
Hockey Day Minnesota Arena Expenses
Labor: - includes hourly rate only
Dates: Rate of pay Over Time Rate Hours O.T Hours
Evening Supervisor 20.81 31.22 25 54.5 $520.25 $1,701.49
Maint. Supervisor 24.19 36.29 8.5 2.5 $205.62 $90.73
Office Asst. 21.28 7 $148.96
PT Arena Worker 1 8.5 4 $34.00
PT Arena Worker 1 9 7.25 $65.25
PT Arena Worker 1 8 7.25 $58.00
PT Arena Worker 1 8 19.5 $156.00
PT Arena Worker 1 8 27.5 $220.00
PT Arena Worker 1 8.42 4.5 $37.89
PT Arena Worker 1 7.5 8.5 $63.75
PT Arena Worker 1 8.59 27.5 $236.23
PT Arena Worker 1 8 6 $48.00
Totals: 132.29 67.51 146.50 57.00 $1,793.94 $1,792.22
Total Labor costs: $3,586.16
Expenditures
Menards- Hose Adaptor $4.09
Menards-Sprayer for sealing lines
Dish soap, ammonia, alcohol -anti fog mixture for plexi $14.17
Menards- items for water supply $15.04
Menards- items for water supply $14.36
Menards- Parts for flooding rink from Hydrant $40.37
Menards- items to put in rink lines and supplies
to prep and cut plexi when needed $169.35
Menards- hardware to connect flooding hose $9.76
R and R Specialties- Line Kit $273.07
Fastenal - Hardware for boards $26.77
Home Depot- Hardware for boards $87.40
Fastenal - Rivets to install advertising $250.09
Total Expenditures $904.47
Lost Ice Revenue- Estimated from sales from Saturday January 19, 2013
Ice Hours Cost per hour Total
16 $185.00 $2,960.00
Lost sales from Point of Sales- Estimated from sales from January 19, 2013
Tota 1
$1,452.00
Labor $3,586.16
Expenditures $904.47
Lost ice Revenue $2,960.00
Lost Point of Sales $1,452.00
Total $8,902.63
Hockey Day Minnesota
Police Department Expenditures
Personnel Expenditures
January 14, 2014-Rogers Girls Game
Officer Hours Total
Officer Chris Morgan 3.0 $147.99
January 15, 2014-Alumni Game
(School district sponsored event?)
Officer Hours Total
Detective Mark Edlund 3.0 $154.65
Detective Eric Balabon 3.0 $154.65
January 16, 2014-Rogers Boys Game
Officer Hours Total
Detective Mark Edlund 3.0 $154.65
Detective Joe Gacke 3.0 $154.65
Detective Eric Balabon 3.0 $154.65
January 18, 2014-Hockey Day
Officer Hours Total
Chief Bradley Rolfe* 16.5 ($858.82)*
Captain Ron Nierenhausen* 10.0 ($442.10)*
Captain Bob Kluntz* 10.5 ($464.05)*
Sergeant Bryan Vita 9.0 $536.85
Sergeant Dan Block 8.5 $507.02
Detective Eric Balabon 9.0 $463.95
Detective Todd Erickson 9.0 $463.95
Detective Todd Besser 8.5 $438.17
Officer Todd Drayna 9.0 $443.97
Officer Kevin Heldt 9.0 $443.97
Officer Andy Zabee 8.5 $419.30
Officer Justin Ege 8.5 $419.30
Officer cont. Hours Total
Officer Don Birdsall 8.5 $419.30
CPO Cheryll Edinger 8.5 $312.12
CSO Jeff Prehatney 16.5 $493.76
Admin. Sec. Amy Humphrey 8.0 $258.12
Reserve Sgt. Tom Kielty 9.0 $127.44
Reserve Sgt. Eric Newlin 8.5 $120.36
Reserve Sgt. Jason Beaver 7.0 $ 99.12
Reserve Lee Kupcznski 8.5 $120.36
Reserve Kelly Hinrichs 8.5 $120.36
Reserve Joseph Carroll 7.0 $ 99.12
Reserve Tyler Milless 7.0 $ 99.12
Reserve Kevin Novotny 8.0 $113.28
*Salaried command staff, no charge.
Total personnel expenditures by date:
January 14, 2014 $ 147.99
January 15, 2014 $ 309.30
January 16, 2014 $ 463.95
January 18, 2014 $8,283.91/$6,518.94 (without salaried employees)
Total personnel expenditures for all events:
$9205.15 (includes salaried command staff)
Total equipment expenditures:
$ 86.36
Total personnel expenditures minus salaried employees:
$7,440.18
Park Maintenance Hockey Day Preparation and Clean up
Park Supervisor- 39.5 hrs. x salary =$?
Golf Course Supervisor- 7.5 hrs. x salary =$?
Full-time staff- Regular 52.25 hrs. x$34.59=$1807.00 (2013 rate)
Full-time staff- Regular 60.5 hrs. x $35.28=$2134.00 (2014 rate)
Full-time staff- OT 9 hrs. x $46.32/hr.=$435.51 (2014 rate)
Park Lead OT- 1.5 hrs. x $50.46/hr.=$75.69 (2014 rate)
Seasonal Park Laborer 1 - 4 hrs. x$9.88/hr. _ $39.52 (2013 rate)
Seasonal Park Laborer 2 - Regular 16 hrs. x $13.50/hr.= $216.00 (2013 rate)
Regular 43.5 hrs. x $14.25/hr. _ $733.88 (2014 rate)
OT 5 hrs. x$21.38/hr. =$106.88
Diesel Fuel- 139 gals. x $3.25/gal. =$451.75
Unleaded Fuel- 69 gals. x $3.25/gal. =$224.25
Supplies- $792.42
Electrical- $295.56
Extra time to maintain the ice rinks due to set up. Snow and ice shavings removal
Snow removal: 20hrs. x $30.28/hr.= $605.84 (2013 rate)
18hrs. x $30.89/hr. _ $556.02 (2014 rate)
Ice shavings removal: 25 hrs. x$30.28/hr. =$757.00 (2013 rate)
65 hrs. x$30.89/hr. =$2007.85 (2014 rate)
Without the salaried rate the total is $11,238.17
STREETS Hockey Day Minnesota AMT UNIT RATE TOTAL
10/11/2013 Load and unload utility poles for seating 5 hr 34.94 $174.70
10/22/2013 Cut used sign post for pole seating supports 4 hr 34.94 $139.76
10/28/2013 Repaired entrance road at pit with millings/fill 1 hr 34.94 $34.94
1 hr 27.4 $27.40
12/09/2013 Plow fairgrounds lots (2 Streets Maint Oper @ 4hrs each) 4 hr 34.94 $139.76
4 hr 27.4 $109.60
12/27/2013 Plow fairgrounds lots (2 Streets Maint Oper @ 4hrs each) 4 hr 34.94 $139.76
4 hr 27.4 $109.60
01/06/2014 Manufacture HDM signs 2 hr 34.94 $69.88
01/06/2014 Manufacture parking signs 2 hr 20.35 $40.70
01/07/2014 Assembled parking signs 1 hr 34.94 $34.94
1 hr 20.35 $20.35
01/08/2014 Remove snow around pit 4 trucks @ 3hrs eacl 12 hr 34.94 $419.28
2 loaders @ 3hrs each 6 hr 34.94 $209.64
2 blades @ 3hrs each 6 hr 34.94 $209.64
2 blowers @ 3hrs each 6 hr 34.94 $209.64
2 skidsteers @ 3hrs each 6 hr 34.94 $209.64
1 F450 1 Ton 6 hr 34.94 $209.64
01/09/2014 Remove snow around pit 4 trucks @ 3hrs eacl 12 hr 34.94 $419.28
2 loaders @ 3hrs each 6 hr 34.94 $209.64
2 blades @ 3hrs each 6 hr 34.94 $209.64
2 blowers @ 3hrs each 6 hr 34.94 $209.64
2 skidsteers @ 3hrs each 6 hr 34.94 $209.64
1 F450 1 Ton 6 hr 34.94 $209.64
01/09/2014 Tree trim at pit with ERMU 5 staff @ 5hrs each 25 hr 34.94 $873.50
01/10/2014 Streets Laborer (rink attendant) 9 hr 25.52 $229.68
01/11/2014 Streets Laborer (rink attendant) 12 hr 25.52 $306.24
01/12/2014 Streets Laborer (rink attendant) 14 hr 25.52 $357.28
01/13/2014 Streets Laborer (rink attendant) 9 hr 25.52 $229.68
01/14/2014 Streets Laborer (rink attendant) 2 hr 25.52 $51.04
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AMT UNIT RATE TOTAL
01/15/2014 Remove snow around pit 4 trucks @ 3hrs each 12 hr 34.94 $419.28
2 loaders @ 3hrs each 6 hr 34.94 $209.64
2 blades @ 3hrs each 6 hr 34.94 $209.64
2 blowers @ 3hrs each 6 hr 34.94 $209.64
1 skidsteer 6 hr 34.94 $209.64
1 single axle salt truck 6 hr 34.94 $209.64
01/15/2014 Streets Laborer (rink attendant) 8 hr 25.52 $204.16
01/16/2014 2 loaders plow fairgrounds lot @ 2.5hrs each 5 hr 34.94 $174.70
01/16/2014 Assembled signs 2 hr 34.94 $69.88
2 hr 20.35 $40.70
01/16/2014 Streets Laborer (rink attendant) 8 hr 25.52 $204.16
01/17/2014 Cut and weld sign bases 2 hr 27.40 $54.80
01/17/2014 Remove snow around pit 4 trucks @ 2hrs each 8 hr 34.94 $279.52
2 loaders @ 2hrs each 4 hr 34.94 $139.76
1 blades @ 3hrs each 3 hr 34.94 $104.82
1 blowers @ 3hrs each 3 hr 34.94 $104.82
1 single axle salt truck 2 hr 34.94 $69.88
01/17/2014 Streets Laborer (rink attendant) 8 hr 25.52 $204.16
01/19/2014 Streets Laborer (rink attendant) 6 hr 25.52 $153.12
01/20/2014 Streets Laborer (rink attendant) @ Holiday rate 6 hr 38.28 $229.68
01/20/2014 Plow Main/Norfolk after barricades removed @ Hol. Rate 3 hr 52.41 $157.23
01/21/2014 Remove signage after event 2 hr 34.94 $69.88
$9,752.52
Hourly rates include 30°oOH
Laborer$25.52 Holiday rate 38.28
Maint Oper$34.94 Holiday rate 52.41
Maint Oper$27.40
Ofc Assts $ 20.35
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