8.3. SR 02-18-2014 City of
Elk - Request for Action
River O.
To Item Number
Mayor and City Council 8.3
Agenda Section Meeting Date Prepared by
General Business February 18, 2014 Justin Femrite, P.E., City Engineer
Item Description Reviewed by
Nature's Edge Business Center Phase II Brian Beeman,Dir. of Economic Development
Reviewed by
Jeremy Barnhart,Deputy Director, CODD
Action Requested
1) Approve a resolution showing the city's support and commitment in applying to the Business
Development Public Infrastructure Program Grant (BDPI) through the Minnesota Department of
Employment and Economic Development (DEED).
2) Approve up to $89,900 in professional service expenses, to Hakanson Anderson and Associates, Inc,
for design and construction management services on Nature's Edge Business Center Phase II.
Background/Discussion
The EDA and City Council have reviewed, discussed, and approved the city moving forward in
constructing Phase II of Nature's Edge Business Center in 2014 contingent upon receiving grant approval
from DEED. The city is applying for$500,000 to help defray the costs of infrastructure for the project.
The grant requires an adopted Local Government Resolution be included as part of the application.
Upon approval of the required resolution, staff will finalize the application and submit it for
consideration by DEED.
In order to deliver construction of the project in 2014, the project design must begin now. Staff
advertised a Request for Proposals soliciting for professional engineering services for the design and
construction administration for this project. We received 4 proposals ranging in price from $89,900 to
$149,858.
After review and evaluation based on qualifications, experience,project approach and cost, staff
recommends award to Hakanson Anderson and Associates, Inc. Hakanson Anderson had the lowest
cost of all proposals received and successfully completed the same services for Phase I of Natures Edge
Business Center, demonstrating their ability to complete these types of projects on time and on budget.
Financial Impact
The total financial impact is up to $89,900,including anticipated reimbursable expenses. This is a not to
exceed fee based on providing full engineering services through construction of the project. If the
anticipated grant funding is not secured and the Council desires to delay the construction to future years,
the fees paid will be limited for design services completed.
Attachments
■ Resolution
P a w E n E o A T
UREJ
City of
Elk
River Resolution 14-
A Resolution of the City of Elk River
Local Government Resolution for
Business Development Infrastructure Application
BE IT RESOLVED that the City of Elk River act as the legal sponsor for project(s) contained in
the Business Development Infrastructure Application to be submitted on February 18, 2014, and
that the Mayor and City Clerk are hereby authorized to apply to the Department of Employment
and Economic Development for funding of this project on behalf of the City of Elk River.
BE IT FURTHER RESOLVED that the City of Elk River has the legal authority to apply for
financial assistance, and the institutional, managerial, and financial capability to ensure matching
funds, adequate construction, operation, maintenance and replacement of the proposed project for
its design life.
BE IT FURTHER RESOLVED that the City of Elk River has not violated any Federal, State, or
local laws pertaining to fraud, bribery, kickbacks, collusion, conflict of interest or other unlawful or
corrupt practice.
BE IT FURTHER RESOLVED that upon approval of its application by the state,the City of Elk
River may enter into an agreement with the State of Minnesota for the above-referenced project(s),
and that it will comply with all applicable laws and regulations as stated in all contract agreements.
BE IT FURTHER RESOLVED that upon approval of its application by the state,the City of Elk
River will commit$800,000 towards the local match requirement.
BE IT FURTHER RESOLVED that the City of Elk River will repay the grant if milestones are
not realized by the completion date identified in the Application.
The City of Elk River certifies that it will comply with all applicable laws, regulations, and rules of
the Business Development Infrastructure Application.
NOW, THEREFORE BE IT RESOLVED that the Mayor and City Council, or their successors
in office, are hereby authorized to execute such agreements and amendments thereto, as are
necessary to implement the project(s) on behalf of the applicant.
Passed and adopted this 18"'day of February,2014.
ATTEST: John J. Dietz,Mayor
Tina Allard, City Clerk
p I I I I 1 0 11
NATURE