5.6. SR 08-12-2002Item 5.6.
Howard R
August 5, 2002
File: 816941J-0060
, Green Company
The Honorable Mayor and City Council
City of Elk River
13065 Orono Parkway
Elk River, MN 55330
RE: ORONO PARKWAY CONSTRUCTION BIDS
Dear Council Members:
As directed by the City Council we have re-bid the improvements to Orono Parkway necessary for the
City Hall expansion and Public Safety Building project. There were a total of four bids received on
Thursday, July 25, 2002. The bids included improvements to Orono Parkway and.a maintenance
issue at the intersection of Evans Street and 193rd Avenue.
the bidders and their total bids:
Jay Brothers, Inc.
DMJ Corporation
Northwest Asphalt, Inc.
Hardrives, Inc.
The following list provides the names of
$ 98,204.00
105,803.94
109,861.75
159,919.73
The Iow bid submitted by Jay Brothers, Inc., consisted of Orono Parkway Improvements at
$74,402.50 and the Evans Street/193rd Avenue Intersection maintenance improvements of
$23,801.50. As a point of reference, when with the previous Iow bidder an attempt was made to
negotiate the removal of the reinstallation of the streetlights, the revised contract amount would have
been approximately $124,00.00. So the Jay Brothers, Inc., Iow bid is approximately $50,000.00 lower
than the previous bidding results.
We have previously worked with Jay Brothers, Inc., on several projects in other communities. In all
cases, Jay Brothers, Inc., has done satisfactory work on these projects. Therefore, we would
recommend award to them as the lowest responsible bidder. Attached is a resolution for the City
Council's consideration, which accepts the bid and authorizes the execution of the contract with Jay
Brothers, Inc., in the amount of $98,204.00.
If you have any questions regarding this project, I will be attendance at your August 12th City Council
meeting.
Sincerely,
Howard R. Green Company
TJM:sgw
Attachment
Ltr~080502-Council
1326 Energy Park Drive · St. Paul, MN 55108 ° 651/644-4389 fax 651/644-9446 toll free 888/368-4389
RESOLUTION 02-
A RESOLUTION FOR THE CITY OF ELK RIVER
A RESOLUTION ACCEPTING BID AND AUTHORIZING
EXECUTION OF CONTRACT IN THE MATTER OF THE
ORONO PARKWAY IMPROVEMENTS OF 2002
WHEREAS pursuant to a City Council direction, competitive bids were solicited a second
time and received for the Orono Parkway Improvements; and
WHEREAS
the City Council has considered the amount of the bids and the responsibility of
the bidders and determined that Jay Brothers, Inc., is the lowest responsible
bidder;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River, Minnesota:
The Mayor and City Administrator are authorized and directed to execute, on behalf of
the City, such contract with Jay Brothers, Inc., as is approved by the City Attorney, for
the completion of the Orono Parkway Improvements according to the approved plans
and specifications designed by City Council Resolution.
The City Administrator is authorized and directed to forthwith return to all bidders the
deposits made with their bids upon execution of the contract specified above.
Passed and adopted this 12t~ day of August, 2002.
ATTEST:
Stephanie A. Klinzing, Mayor
Sandra A. Peine, City Clerk
O:~Proj~816941J\0060~Res-072902-a12.doc