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01-21-2014 ED MIN City of Elk i..—_ Meeting of the Elk River River Economic Development Authority Held at the Elk River City Hall Tuesday,January 21, 2014 Members Present: President Tveite, Commissioners Burandt,Westgaard, Provo,Wilson, and Motin Members Absent: Commissioner Dwyer Staff Present: Community Operations and Development Deputy Director Jeremy Barnhart, Economic Development Director Brian Beeman, and Senior Administrative Assistant/Recording Secretary Jennifer Johnson 1. Call Meeting to Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 5:30 p.m. by Chair Tveite. 2. Consider 01/21/2014 Agenda Moved by Commissioner Motin and seconded by Commissioner Westgaard to approve the January 21, 2014, agenda. Motion carried 6-0. 3. Consider Consent Agenda Moved by Commissioner Westgaard and seconded by Commissioner Motin to approve the following consent agenda: 3.1 December 16, 2013, regular minutes. 3.2 Check Register as outlined in the staff report. 3.3 Balance Sheet. 3.4 Revenue/Expenditure report. 3.5 Designate the Star News as the official EDA newspaper for 2014 and the newspapers West Sherburne Tribune and Citizen as backup newspapers. 3.6 Designate the following banks and institutions as official depositories for 2014: • First National Bank of Elk River • 4M Fund • Wells Fargo Bank • The Bank of Elk River • US Bank • TCF Bank 3.7 Designate the Elk River City Council Chambers as the Economic Development Authority's meeting place for 2014. Economic Development Authority Minutes Page 2 January 21,2014 3.8 Designate the third Monday of each month at 5:30 p.m. as the regular meeting date and time for Economic Development Authority meetings for 2014 as outlined in the staff report. 3.9 Appoint Brian Beeman as Executive Director for the Economic Development Authority. Motion carried 6-0. 4. Open Forum No one appeared for Open Forum. 5.1 Public Hearings There were no public hearings. 6.1 Confirmation and Recognition of New Commissioners There were no new commissioners. 6.2 Election of Officers and Establish Terms Mr. Beeman presented the staff report. Moved by Commissioner Motin and seconded by Commissioner Westgaard to appoint the following officers for 2014: President—Dan Tveite Vice President—Pat Dwyer Secretary—Paul Motin Treasurer—Matt Westgaard Assistant Treasurer—Bryan Provo Motion carried 6-0. 6.3 EDA Sub-Committee Appointments Mr. Beeman presented the staff report. It was the consensus of the commission to appoint commissioners to future committees on an as-needed basis. Moved by Commissioner Wilson and seconded by Commissioner Burandt to appoint the following commissioners to sub-committee appointments: Energy Sub-Committee—Matt Westgaard EDA Finance Sub-Committee—Dan Tveite and Paul Motin F / ■ EIEI It NATURE Economic Development Authority Minutes Page 3 January 21,2014 Motion carried 6-0. 6.4 Determination of New Committees and Assignments of Commissioners Mr. Beeman presented the staff report. 6.5 Reports of Officers and Subcommittees and Staff End-of-Year Report Mr. Beeman presented the staff report. Commissioner Tveite noted this report highlights a lot of really good work done in 2013 and hopes 2014 will be as successful. 6.6 Discussion of Modifications/Amendments to Statute and/or Enabling Resolution Mr. Beeman presented the staff report. 6.7 Consideration of Staff Assignments Mr. Beeman presented the staff report. Commissioner Motin noted the need for the city to identify and acquire properties that are needed for street placement in order to accomplish long term plans, such as Nature Edge Business Park. Commissioner Westgaard stated this may be more of a city-wide priority that just an EDA Commission priority. He noted the need to prioritize the promotion of economic development incentive programs and the available land the city owns in the Natures Edge Business Park. It was the consensus of the commission to move forward with the priorities as listed in the staff report. 6.8 Discussion of Bylaws and Any Suggested Amendments Mr. Beeman presented the staff report. It was the consensus of the commission to continue to add any future suggested amendments on an as-needed basis. 6.9 Bank of Elk River Subsidy Amendment Mr. Beeman presented the staff report. Commissioner Wilson recused himself from this item due to a conflict of interest. POWERED 11 NATURE Economic Development Authority Minutes Page 4 January 21,2014 Commissioner Provo expressed concerns with equal and fair requirements for all businesses that take part in business subsidy agreements, specifically citing his recollection of Orluck Industries and wondering if comparisons were made to their agreements,would they be similar. Commissioner Motin didn't recall the Orluck Industries agreement and requirements,but noted the requirements in this situation were clearly outlined and the EDA followed the procedure for enforcing it as outlined in the agreement. Commissioner Tveite stated he felt this amendment was an equable solution to this situation. Moved by Commissioner Motin and seconded by Commissioner Westgaard to approve the Bank of Elk River Subsidy Amended Business Subsidy Agreement as outlined in the staff report. Motion carried 5-0. 6.10 Sportech Forgivable Loan Application Mr. Beeman presented the staff report. Moved by Commissioner Westgaard and seconded by Commissioner Burandt to approve the Sportech Forgivable Loan Application as outlined in the staff report with a public hearing date set for February 3, 2014. Motion carried 5-0. 6.1 I Consider Sale of Lot I, Block 2, Natures Edge Business Center Mr. Barnhart presented the staff report. He explained specifically for the informal request by Morrell Trucking Company that the property in question would require amendments to the zoning ordinance as the property is currently zoned Business Park. Additionally, the FAST study identified the subject property as "Transit Center" which would be a departure from the original vision. Commissioner Burandt was concerned with retaining existing businesses and allowing them the opportunity to grow their businesses. Commissioner Provo agreed. He also expressed concerns regarding the proposed roundabout in the area in question and concerns with the trucking company's use. Commissioner Westgaard stated the property in question was already platted to accommodate enough real estate for traffic developments outside of the lot lines of this lot. rorIRII It NATURE � Economic Development Authority Minutes Page 5 January 21,2014 Mr. Barnhart stated the roundabout would be created to solve current and future known traffic flow problems and future changes to property entrances would be considered no matter who purchases the property. Commissioner Motin stated he wouldn't support the sale of this property to Morrell's due to the fact that the intended future use was directed towards commercial and light industrial use. He felt it important to consider the road infrastructure in this development and the factors which come from the use of semi- truck traffic in this area. Commissioner Wilson stated he would prefer to Work with Morrell's and believed some of the points raised could be addressed in order to retain a long-term business in the community. Commissioner Tveite stated he would support selling Morrell's the property in favor of retaining Morrell's in the community. Mr. Barnhart appreciated the thoughts of the commission and would report back to Morrell's. 7. Other Business Commissioner Tveite commented on the large amount of positive press and media coverage as a result of Elk River hosting Hockey Day Minnesota. 8. Adjournment There being no further business, Chair Tveite adjourned the meeting of the Elk River Economic Development Authority at 6:17 p.m. Minutes prepared by Jennifer Johnson Dan Tveite, EDA President Tina Allard, City Clerk rOinli ATURE)