07-23-2013 LIB MIN MEETING OF ELK RIVER PUBLIC LIBRARY BOARD
HELD AT ELK RIVER LIBRARY
TUESDAY,July 23,2013
Board Members Present: Nicole Novotny, Jayne Dietz, Mary Eberley, Kathleen Tracy
Board Members Absent: Willie Jackson
Others Present: William Hollerith-Branch Manager, Brandi Canter-Regional Supervisor, Tim Simon,
City Finance Director, Gary Lore, Building Maintenance Supervisor
1. Call Meeting to Order
Pursuant to due call and notice thereof; the meeting of the Elk River Public Library Board was
called to order at 4:59 p.m. by. Jayne Dietz.
It was determined a quorum was present
2. Consider Consent Agenda
Mary Eberly MOVED AND Kathleen Tracy SECONDED TO APPROVE THE AGENDA AS
PRESENTED.
MOTION PASSED 4-0.
3. Consider Secretary's Report
Jayne Dietz MOVED AND Kathleen Tracy SECONDED TO APPROVE THE MEETING
MINUTES FROM THE May 28,2013 MEETING AS PRESENTED.
MOTION PASSED 4-0.
4. Librarian's Report— William Hollerich, Regional Supervisors Report— Brandi Canter
The Board acknowledged the Librarian's report.
a. Library by-laws were distributed for review. Discussion will take place during the September
meeting.
b. Facility issues: Patio furniture, touch up painting that is needed, new ash tray outside.
New items that need attention: August 5°i presentation will be given to the city council by
Will.
1. Sealant for pavers
2. Signage for garden plants
3. Floor scrubbing machine
c. Getting estimate on chair replacement for community room and front desk area.
d. Day Lilies donated and planted at the library July 23, 2013.
e. Pavers will be on hold until September. Recommendation to wait until they are all worn out
and then purchase new ones and seal at that time.
f. Summer reading program a huge hit and participation is up.
g. Read down your fines for one week, had 10 participants.
h. Blue Ribbon reader essay contest: What do you love about reading?
i. Guest authors have been very successful.
j. VHS film of Elk River history 1916 in the catalog at the library.
1/21/2014 1
The Board acknowledges the Regional Supervisor's Report.
a. Board of Trustees passed budget on June 16, 2013. Some additional decisions to still be made
in September.
New Business
1. Review B y-Laws
2. Gary Lore and Tim from the City: Heat Pump replacement
The heat pump needs to be replaced two bids were made. The bid ($24,058.46) was awarded
to Masman Geo-thermal out of Zimmerman. It will come out of the Fund Balance of the
Library budget which is used for one time expenditures or repairs as needed.
Kathleen Tracy MOVED and Mary Eberly SECONDED TO APPROVE THE HEAT
PUMP REPLACEMENT AND REPAIR.
MOTION PASSED 4-0
Old Business
1. Discussion of payers
2. Dave Anderson and Rodney Schriells will be invited to the next meeting for an overview of
grounds.
3. Put on the calendar towards the end of 2013 to revisit having AARP Tax Aide back for 2014.
Parking has been tight. A lot of calls have been coming into the library about the service and
have been fielded out to AARP. Crowded area in the lobby due to service being offered.
Revisit hours of operation and how the process has been.
4. Continue to monitor community room usage.
Adjourn inent.
There being no further business, the meeting adjourned at 6:00 pm.
The next regularly scheduled meeting will be held on Tuesday, September 24, 2013 at 5:00 pin.
Mary Eberly MOVED TO ADJOURN THE LIBRARY BOARD MEETING AND Kathleen
Tracy SECONDED.
MOTION PASSED 4-0.
Respectfully submitted,
Nicole Novotny
Library Board Secretary
Tina Allard, City Clerk
.ayne afietz, Library B Chair
1/21/2014 2