11-12-2013 LIB MIN MEETING OF ELK RIVER PUBLIC LIBRARY BOARD
HELD AT ELK RIVER LIBRARY
TUESDAY,November 12, 2013
Board Members Present: Nicole Novotny, Jayne Dietz, Mary Eberley, Willie Jackson, Kathleen Tracy
Board Members Absent: None
Others Present: William Iollerich-Library Services Coordinator, Brandi Canter-Patron Services
Supervisor, Mayor John Dietz
1. Call Meeting to Order
Pursuant to due call and notice thereof, the meeting of the Elk River Public Library Board was
called to order at 5:03 p.m. by. Jayne Dietz.
It was determined a quorum was present.
2. Consider Consent Agenda
Willie Jackson MOVED AND Jayne Dietz SECONDED TO APPROVE THE AGENDA AS
PRESENTED.
MOTION PASSED 4-0.
3. Librarian's Report— William Hollerich, Regional Supervisors Report— Brandi Canter
The Board acknowledged the Librarian's report.
a. Work on heat pump continues
Cost was 24,000 which was lower than expected.
20,000 was paid for by the city 4,000 was paid for by insurance.
Counts for Maintenance of Effort
b. Shaving of the concrete.
c. New Story Time Debbie Carron: positive feedback
d. Friends of the Library book sale went very well.
e. Staff received training on the digital library and it was successful.
f. Review of special programming that has been offered.
g. Substitute Lisa Patton has resigned.
The Board acknowledged the Regional Supervisors report.
a. Great River Board meeting takes place next week a report will be given in January.
b. Decision on who will be supervising the Elk River Branch is yet to be determined. Currently
St. Cloud, Elk River, Buffalo, Monticello, St. Michael and Little Falls are all covered
by the same supervisor at this time.
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New Business
1. Parking Lot, Drainage and Grounds: Recommendation to have a consultant to come in for an
assessment of the grounds. Landscaping and function of the grounds around the library to be
evaluated and an action plan to be developed for the next 3 to 4 years. Irrigation and
Maintenance of the grounds to be included.
a. Future Irrigation
b. Trees & Plants
c. Parking Lot
d. Drainage
e. Gardens
Will and Jayne will meet with and tour the grounds with consultants to bring forth needs and
concerns. Coordination with the city will take place to review cost and maintenance of the
proposals. Proposals will he brought back to the board for review. Minimum of two to three
consultants.
Mary Eberley MOVED AND Jayne Dietz SECOND TO APPROVE HAVING A
CONSULTANT(S) COME TO MAKE RECOMMENDATIONS FOR
ENHANCEMENT TO THE LANDSCAPING AND FUNCTION OF THE LIBRARY
GROUNDS.
MOTION PASSED 5-0
2. Meeting to be held with City Leaders to discuss what they want to see from the Library.
Old Business:
1. Neighbor of the library had concerns about the buffer between the library and library grounds
and the removal of trees. John Dietz has spoken with the neighbor and the issue has been
addressed and reviewed.
Adjournment.
There being no further business, the meeting adjourned at 6:05 pm.
The next regularly scheduled meeting will be held on Tuesday, January 28, 2014 at 5:00 pm.
Mary Eberley MOVED TO ADJOURN THE LIBRARY BOARD MEETING AND
Kathleen Tracy SECONDED.
MOTION PASSED 5-0.
Respectfully submitted,
Nicole Novotny
Library Board Secretary
Tina Allard, City Clerk Jayne ietz, Librar oard Chair
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