5.5. SR 11-23-1998?ity of
'ver
MEMORANDUM
Item 5.5.
TO:
FROM:
DATE:
SUBJECT:
Mayor & City Council
Pat Klaers, City Admi n',~~o r
November 23, 1998
1999 Pay Plan Resolution
Attached for your consideration is the proposed 1999 city pay plan resolution.
The pay plan is proposed to increase 3 percent for 1999. The City Council
has approved a 3 percent increase in the city pay plan for the past few years.
The police union contract calls for 1999 increases of 2.75 percent on January
I and another .5 percent on July 1. In 1998, the Utilities provided pay
increases of approximately 3.21 percent and have not yet decided the
adjustment for 1999.
Other than the increase in the pay plan, most of the changes are "routine."
For example, the insurance contribution by the city is scheduled to increase
by $15. This increase in consistent with the police union increase. The city's
contribution to employee insurance has increased by $15 for the past few
years. This 1999 pay resolution also includes such things as a wage increase
for the part time ice arena workers which the Council previously approved.
One change to note and which, if approved, will also be proposed in the year
2000, has to do with the Christmas holiday. The city includes Christmas Day
and Christmas Eve as two of the eleven holidays. In December 1999,
Christmas is on Saturday, so the Christmas holiday is given on Friday and
then the Christmas Eve holiday would be given on Thursday. In order to be
customer friendly, the city is requesting Council approval for one floating
holiday and then to require city offices to be open on Thursday, December 23,
1999. (For your information, in the year 2000, when Christmas is on
Sunday, the Christmas holiday would be given on Monday with the
Christmas Eve holiday being given on Friday. In 2000 we will again ask for
a floating holiday and to have city offices open on Friday, December 23,
2000.) Please note that some employees can still take Thursday, December
23, 1999, off as vacation or as the floating holiday, but enough staff will have
to be present so that each department has some employees available to
respond to citizen inquiries and requests. Accordingly, the holiday schedule
for 1999 shows ten specific holidays and one floating holiday.
13065 Orono Parkway · P.O. Box 490 · Elk River, MN 55330 · TDD & Phone: (612) 441-7420 * Fax: (612) 441-7425
Recommendation
It is recommended that the City Council approve Resolution 98 - __
Adopting the 1999 Pay Plan for Non-organized Employees.
RESOLUTION 98 -
A RESOLUTION OF THE CITY OF ELK RIVER
A RESOLUTION ADOPTING THE 1999 PAY PLAN FOR
NON-ORGANIZED EMPLOYEES
BE IT RESOLVED, by the City Council of the City of Elk River that the
attached Pay Plan marked Exhibit 1 and Exhibit 2 be approved and adopted
effective January 1, 1999.
Passed and adopted by the City Council of the City of Elk River this __
of , 1998.
day
ATTEST:
Henry A. Duitsman, Mayor
Sandra A. Peine, City Clerk
s:document/resolution/p aypln99
CITY OF ELK RIVER
1999 COMPENSATION PLAN
FOR NON-UNION EMPLOYEES
EXHIBIT 1
PAY
Pay Ranges
All 1998 pay ranges established by the City Council will increase by 3
percent on January 1, 1999.
The 1999 pay ranges for City employees are listed in Exhibit 2.
o
Any employee who is paid at a rate which is higher than the top of the
pay range will receive a 3 percent increase but the base pay will
increase only 1.5 percent.
3. The Waste Water Treatment Operators shall be paid as follows:
License Step
A-E
D F-I
C J-K
B L
Once a license has been obtained, the employee shall immediately
move to the lowest step for that license. The employee will move up
one step each July i until the highest step for that license has been
reached.
Step Increases
o
On July 1, 1999, all City employees performing at an acceptable level
will move up one step in their pay range.
o
All orientation period employees shall receive increases as stated in
the offer of employment letter. If no special provision was outlined in
the offer of employment letter, the orientation period employee shall
receive the first step increase no earlier than six months following date
of hire.
s:document/r esolution/p aypln99
Lead Worker
o
When the Waste Water Treatment System Superintendent is absent
for at least one continuous eight hour period, at the discretion of the
Superintendent, one Waste Water Treatment Operator may be
appointed as the "Lead Worker." The "Lead Worker" will receive an
additional $1.80 per hour for the additional "Lead Worker" duties and
responsibilities.
Part Time Pay
The part time Ice Arena Workers shall be paid in accordance with the
following schedule:
Ice Arena Worker One
Ice Arena Worker Two
Ice Arena Worker Three
Cashier
Start
$7.50-$8.25/hr.
$6.50-$7.25/hr.
$6.00-$6.75/hr.
$6.50-$7.25/hr.
Employees will receive a $.50/hr increase in pay for each additional
year the employee works as an Ice Arena Worker up to a maximum of
$2.00 in additional pay.
o
The part time Liquor Store Clerks shah be paid in accordance with the
following schedule:
Hours Step Hours Step
0 750 A 7001- 9000 G
751 - 1500 B 9001 - 11000 H
1501 - 2250 C 11001 - 14000 I
2251 - 3000 D 14001 - 17000 J
3001 - 5000 E 17001 - 20000 K
5001 - 7000 F 20001 + L
Overtime for Inventory
All non-exempt liquor store employees will receive one and one-half
times their regular hourly rate for taking inventory on a Sunday or a
hohday.
s:document/r esolution/p aypln99
Holiday Pay
10.
All non-exempt liquor store employees will receive holiday pay at the
rate of one and one-half times their regular rate for working on the
following holidays:
After 4:30 p.m. on New Year's Eve
Saturday before Memorial Day
Friday before the 4th of July ff it falls on a
Saturday or the Saturday before the 4th of July ff
it falls on a Sunday
Saturday before Labor Day
Christmas Eve Day
11.
Snow plow operators shall be paid double time plus holiday pay for all
hours worked on holidays.
Early Call-Out and On Call Pay
12.
Snow plow operators shall be paid an additional one hour of pay at
their regular rate for each day they are called out prior to 6:00 a.m. to
plow snow.
13.
Street Department employees shall be paid an additional hour of pay
at their regular rate for each day they are on call during the winter
snowplowing season.
Out of Class Pay
14.
Ice Arena Workers Two or Three who operate the ice resurfacer will be
paid at the Ice Arena Worker One rate for the time spent operating the
ice resurfacer. Time will be tracked in quarter hour increments.
LEAVE TIME
15.
Vacation leave shall be granted in accordance to Appendix I as
attached. Holiday and sick leave shall be granted in accordance with
the City's Personnel Ordinance with the exception of one of the
Christmas leave days which will be a floating holiday to be used
anytime during 1999 as outlined in Appendix 2.
s :documont/r osolution/p aypha99
16.
All regularly scheduled, part time employees scheduled to work an
average of at least 20 hours per week shall receive prorated vacation,
holiday, and sick leave.
INSURANCE BENEFITS
17.
The City's maximum contribution for single health, single dental, and
single life benefits for 1999 is $355.00 per month. Any difference
between the City's contribution and the premiums for single health,
single dental and single life insurance may be used to reduce the
employee's share of the family health insurance premium.
18.
Prorated insurance benefits will be offered to all employees scheduled
to work an average of 30 or more hours per week.
EDUCATION REIMBURSEMENT
19.
To encourage continuing education for City employees, the City will
reimburse 75% of the tuition fee to any full time employee for
successfully completing accredited college or other classes directly
related to the employee's position with the City. Any such class must
be taken on employee time and receive written approval by the City
Administrator prior to class registration to determine if tuition
reimbursement will be made. Books required for class are not subject
to reimbursement.
OTHER
20.
The City Council may make adjustments in any section of the Pay
Plan at any City Council meeting for any reason including changes in
employment status, changes in work responsibility, performance
incentives, state or federal law changes, the Pay Equity law or any
other reason the Council may deem appropriate.
21.
All police employees who are members of the Law Enforcement Labor
Services, Local 231, shall receive compensation and benefits as
outlined in the Master Labor Agreement between the City and the
Union and are therefore not governed bY any clauses of this resolution.
s:document/r esolution/paypln99
APPENDIX 1
VACATION SCHEDULE
Regular full time employees shall accrue paid vacation leave based on the
following schedule:
Years of Service
Hours Per Annual Annual
Pay Period Hours Days
0-5 years of Service
After 5 years of service
After
After
After
After
After
After
After
After
After
After
7 years of service
9 years of service
11 years of service
13 years of service
15 years of service
17 years of service
18 years of service
19 years of service
20 years of serwce
21 years of service
3.38 88 11
4.31 112 14
4.62 120 15
4.92 128 16
5.23 136 17
5.54 144 18
5.85 152 19
6.16 160 20
6.46 168 21
6.77 176 22
7.08 184 23
7.38 192 24
s:document/r esolution/p aypln99
APPENDIX 2
1999 HOLIDAY SCHEDULE
New Years Day
Martin Luther King Day
Presidents Day
Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving
Day after Thanksgiving
Christmas
Floating Hohday
Friday, January 1, 1999
Monday, January 18, 1999
Monday, February 15, 1999
Monday, May 31, 1999
Monday, July 5, 1999
Monday, September 6, 1999
Thursday, November 11, 1999
Thursday, November 25, 1999
Friday, November 26, 1999
Friday, December 24, 1999
To be used anytime in 1999 as one
8 hour day of leave
s:document/resolution/paypln99
NON-EXEMPT
PAY
POINTS GRADE A
40-42 1 7.15
43-45 2 7.52
46-48 3 7.92
49-51 4 8.34
52-54 5 8.77
55-57 6 9.24
58-60 7 9.72
61-63 8 10.23
64-66 9 10.77
67-69 10 11.34
70-72 11 11.94
73-75 12 12.57
76-78 13 13.23
79-81 14 13.92
82-84 15 14.66
85-87 16 15.43
88-90 17 16.24
1999 Ph~POSED PAY PLAN
3.0% INCREASE
7.48 7.84 8.19 8.56 8.94 9.35
7.88 8.25 8.62 9.01 9.41 9.84
8.29 8.68 9.07 9.48 9.91 10.36
8.73 9.14 9.55 9.98 10.43 10.90
9.19 9.62 10.05 10.51 10.98 11.47
9.67 10.13 10.58 11.06 11.56 12.08
10.18 10.66 11.14 11.64 12.17 12.71
10.72 11.22 11.73 12.25 12.81 13.38
11.28 11.81 12.34 12.90 13.48 14.09
11.87 12.43 12.99 13.58 14.19 14.83
12.50 13.09 13.68 14.29 14.94 15.61
13.16 13.78 14.40 15.05 15.72 16.43
13.85 14.50 15.16 15.84 16.55 17.29
14.58 15.27 15.95 16.67 17.42 18.21
15.35 16.07 16.79 17.55 18.34 19.16
16.15 16.92 17.68 18.47 19.30 20.17
17.00 17.81 18.61 19.44 20.32 21.23
H ! ~_ K L
9.77 10.21 10.66 11.14 11.65
10.28 10.74 11.23 11.73 12.26
10.82 11.31 11.82 12.35 12.90
11.39 11.90 12.44 13.00 13.58
11.99 12.53 13.09 13.68 14.30
12.62 13.19 13.78 14.40 15.05
13.29 13.88 14.51 15.16 15.84
13.98 14.61 15.27 15.96 16.68
14.72 15.38 16.08 16.80 17.55
15.50 16.19 16.92 17.68 18.48
16.31 17.04 17.81 18.61 19.45
17.17 17.94 18.75 19.59 20.47
18.07 18.89 19.74 20.62 21.55
19.02 19.88 20.77 21.71 22.69
20.03 20.93 21.87 22.85 23.88
21.08 22.03 23.02 24.06 25.14
22.19 23.19 24.23 25.32 26.46
EXEMPT
78-82 1E
83-87 2E
88-92 3E
93-97 4E
98-102 5E
103-107 6E
108-112 7E
113-117 8E
118-122 9E
123-127 10E
128-132 11E
133-136 12E
STEP
36,287.20 37,738.69 39,248.24 40,818.17 42,450.89
37,799.17 39,311.13 40,883.58 42,518.92 44,219.68
39,374.13 40,949.10 42,587.06 44 290.54 46,062.17
41,014.72 42,655.31 44,361.52 46
42,723.67 44,432.61 46,209.92 48
46,728.28 48,597.41 50,541.31 52
48,675.29 50,622.31 52,647.20 54
50,703.43 52,731.57 54,840.83 57
52,816.07 54,928.72 57,125.87 59
55,016.74 57,217.41 59,506.11 61
57,309.11 59,601.47 61,985.53 64
59,696.99 62,084.87 64,568.26 67
44 148.93 45r914.88 47 751.48 49,661.54 51,648.00
45
47
135.98 47,981.42 49
058.32 49,980.65 51
562.96 54,665.48 56
753.09 56,943.21 59
034.46 59,315.84 61
410.90 61,787.34 64
886.35 64,361.81 66
464.95 67,043.55 69
150.99 69,837.03 72
988.47 47
904.65 49
900.68 51
979.87 54
852.10 59
220.94 61
.828.01 49
.820.84 51
~896.71 53
.059.07 56
.126.18 61
.589.77 64
688.48 64,156.02 66
258.83 66,829.18 69
936.28 69,613.73 72
725.29 72,514.30 75
630.51 75,535.73 78
741.13 51,730.77 53,800.00
813.67 53,886.22 56,041.67
972.58 56,131.48 58,376.74
221.43 58,470.29 60,809.10
491.23 63,950.88 66,508.92
053.37 66,615.50 69,280.12
722.26 69,391.15 72,166.79
502.35 72,282.44 75,173.74
398.28 75,294.21 78,305.98
414.88 78,431.47 81,568.73
557.16 81,699.45 84,967.43
ORDINANCE NO. 98.-26
AN ORDINANCE OF THE CITY OF ELK RIVER
AN ORDINANCE AMENDING SECTION 218.06 OF THE CITY CODE
OF ORDINANCES PERTAINING TO EMPLOYEE BENEFITS
The City Council of the City of Elk River does hereby ordain as follows:
Section 1. That Section 218.06 (5)(C)(vi.) pertaining to "Sick Time
Administration" of the City of Elk River Code of Ordinances shall be
amended as follows:
vi. Provided the following conditions are satisfied,
an employee shall be entitled to a cash payment for
unused sick time in an amount equal to tcn fifteen
percent (~ 15%) of his/her accumulated sick time up
to a maximum ^~ ~ ........ ~ ,~n~ ~ l~n ........ ~
sic][ days payment of one hundred forty-four (144)
hours.+
a. The employee must resign in good standing;
b. The employee must provide written notice of
his/her resignation to 'the City at least two (2)
weeks in advance of the employee's last day of
work; and
c. The employee must have worked for the City
for at least two consecutive years.
The cash payment shall be in an amount equal to ten
fifteen percent (~-Q 15%) of the employee's accumulated
sick time (at the employee's current rate of pay), up
to a maximum ~ ~ ........ ~ /~n~ ^~ ~on accumulated
sic][ days payment of one hundred forty-four (144)
hours. For example, if an employee is paid $10.00 an
hour, satisfies the above-mentioned conditions, and
resigns with an accumulation of 120 sick days, the
employee will receive $960.00 $1,440.00 for unused
sick time (~on 4 ...... ~on ~^~ 4 .... ~n ~nn. lnt ~¢
Section 2. That Section 218.06 (5)(C)(vii.) pertaining to "Sick Time
Administration" of the City of Elk River Code of Ordinances shall be
amended as follows:
vii. The accumulation of sick time in excess of 120
~ .... ~ 960 hours shall not be subject to the ~.. fifteen
percent (~-Q 15%) payment under this policy. However,
employees may continue to accumulate sick time in
excess of 120 days 960 hours as a form of income
protection in the event of unexpected long-term
illnesses during their employment.
Section 3. That this ordinance shall take effect and be in full force from and
after the date of its publication.
Passed and adopted this 23rd day of November, 1998 by the City Council of
the City of Elk River.
ATTEST:
Henry A. Duitsman, Mayor
Sandra A. Peine, City Clerk