4.6B. SR 04-21-2014 City of
Elk - Request for Action
River O.
To Item Number
Mayor and City Council 4.613
Agenda Section Meeting Date Prepared by
Consent April 21, 2014 Jessica Miller, Executive Secretary/Deputy City
Clerk
Item Description Reviewed by
Special Event Permit Amendment—Zylstra Harley Tina Allard, City Clerk
Davidson Reviewed by
Cal Portner, City Administrator
Action Requested
Approve,by motion,a special event permit amendment for Zylstra Harley Davidson to include the
additional events as highlighted in Exhibit A, subject to the following conditions consistent with the
original approval:
1. The event planner is required to notify surrounding businesses, residents, and organizations of the
additional events. The city will provide a template of the notice that must be distributed and a list
of property owners to notify. The event planner must submit an affidavit that the notice was
distributed.
2. Inspection of the outside area will take place prior to each outside event when there is a tent.
Applicant must contact the fire marshal at 763.635.1110 for an inspection after the tent area has
been set up.
3. The tent shall be removed within one day of the event and the site returned to its previous
condition.
4. Event parking may not obstruct public roadways or render them unsafe for vehicle or pedestrian
traffic.
5. If traffic becomes a problem around the temporary site, the area shall be delineated with a barrier
to restrict traffic.
6. No electrical services shall be across any drive or walking surface.
7. All temporary signs shall receive a permit prior to display.
Background/Discussion
The Council approved a special event permit on February 3, 2014, to Zylstra Harley Davidson for
numerous events in 2014. Zylstra recently requested approval for additional events. All events will take
place entirely on Zylstra Harley Davidson property and no road closures or additional city services are
proposed.
Financial Impact
N/A
Attachments
■ Revised Exhibit A
P a w E A E U s r
NaA f RE]
Zylstra Harley-Davidson
Special Events
Wednesday, April 2, 2014
Exhibit A
2014
February 15-
Memorial Blood Bank 8-12, Ready to ride Workshop and Cabin Fever Party(indoors)
Hours: 12-4
Participants-160
Staff- 30
February 28-
After Hour Party
Hours: 5-8
Participants-100
Staff- 30
March 22-
Spring Open House Grilling/Tent(outdoors)
Hours: 12-4
Participants-200
Volunteers-5
Staff- 30
April 12-
Lunch with the Easter Bunny(indoors)
Hours: 11-1
Participants-100
Staff-30
April 26- new
Demo Days(outdoors)
Hours: 11-3
Participants-300
Staff- 30
May 03-
Mother's Day Event(Indoors)
Hours: 12-3
Participants: 170
Staff: 30
Dates: May 20, June 17, July 15, Aug 19, Sept 16,
Oct 21 (new)
Bike Night(outdoors and indoors)Tent
Hours: 5-8
Participants: 180
Staff: 30
May 17-new
Demo Days(outdoors)
Hours: 11-3
Participants-150
Staff-30
May 24-
Spring Hog Roast Tent(outdoors) Fire Marshal needs to inspect tent.
Live Music in parking lot
Hours: 11-4
Participants-300
Volunteers-20
Staff- 30
June 07-new
Memorial Blood Bank(blood bank truck)
Hours: 8-12pm
Participants: 20
Volunteers: 4
Staff: 30
June 21-
Michaela Ride (outdoors)
Hours: 11-3
Participants: 150
Volunteers: 10
Staff: 30
July 19-new
Beach Party
Live Music in Parking Lot
Hours: All Day(9-5)
Participants: 200
Volunteers: 5
Staff: 30
August 2-new
Memorial Blood Bank (blood bank truck)
Hours: 8-12pm
Participants: 20
Volunteers: 4
Staff: 30
August 2-
Too Broke for Sturgis Tent (outdoors) Fire Marshal needs to inspect tent.
Hours: 11-3
Participants-150
Volunteers-5
Staff- 30
August 1{6-
HOOAH Ride Tent(outdoors)Fire Marshal needs to inspect tent.
Live music: 10-12
Hours: 9-12
Participants-150
Volunteers-20
Staff- 30
August 23-
The 10`h Annual Breast Cancer Awareness Ride Tent(outdoors) Fire Marshal needs to inspect tent.
Hours: 9-1
Participants-400
Volunteers-50
Staff-30
September 13-
Fall Hog Roast Tent(outdoors) Fire Marshal needs to inspect tent.
Hours: 11-5
Participants-400
Volunteers-25
Staff- 30
October 11-new
Memorial Blood Bank(blood bank truck)
Hours: 8-12pm
Participants: 20
Volunteers:4
Staff: 30
October 25-new
Halloween Event(indoors)
Hours: 11-5
Participants: 150
Volunteers: 5
Staff: 30
November 28-new
Black Friday
Hours: 3pm
Participants: 200
Staff: 30
December 06-new
Santa Saturday
Hours: 12-3pm
Participants: 150
Staff: 30
December 13-new
Memorial Blood Bank(blood bank truck)
Hours: 8-12pm
Participants: 20
Volunteers: 4
Staff: 30
December 13-new
Santa Saturday
Hours: 12-3pm
Participants: 150
Staff: 30
December 20-new
Santa 'Saturday
Hours: 12-3pm
Participants: 150
Staff: 30
December 20-new
Christmas Party
Hours: 12-3
Participants: 100
Volunteers: 5
Staff: 30