04-07-2014 CCM City f
Meeting of the Elk River City Council
Held at the Elk River City all
River
Monday, April 7, 2014
Members Present: Mayor Dietz, Councilinembers Wilson, Burandt, Westgaatd, -and
Morin
Members Absent: None
Staff Present: City Administrator Calvin Partner, Community Operations and
Development Director Suzanne Fischer, Community Operations and
Development 1.7eputy Director Jeremy Barnhart, Finance Director
Tiny Simon, Police Chief Brad Rolfe, Support Services Supervisor
Michelle Masica, Wastewater Treatment Lead Operator Matt Stevens,
Economic Development Director Brian Beeman, and Senior
Administrative Assistant Jennifer Johnson
1. Call Meeting to Order
Pursuant to due call and notice thereof, the meeting of the Elk River City Council
was called to order at 6:30 p.m. by Mayor Dietz.
2. Pledge of Allegiance
The Pledge of Allegiance was recited.
3. Consider 0410712014 Agenda
Moved by Councilmember Motin and seconded by Councilmembet Wilson to
approve the April 7, 2014, agenda. Motion carried 5-0.
4. Consider Consent Agenda
Moved by Councihnember Westgaard and seconded by Councilmember
Wilson to approve the following consent agenda:
4.1 Minutes
a Match 17, 2014, closed
0 March 27, 2014, regular
4.2 Check register as outlined in the staff report.
4.3 Resolution 14-11 acknowledginLr the Contribution by The Bank of Elk
River as outlined in the staff report.
4.4 Special Event Permit for The Great Bull Run, scheduled for May 10,
2014,with the following conditions:
1. Tents must meet applicable state and fire building code
requirements. Event planner is responsible for contacting the fire
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April 7,2014
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marshal at 763.63,5.1110 or 763.238.3489 to schedule an inspection
prior to the tents being occupied.
2. Event planner must coordinate traffic control and security with the
Police Department. The applicant is responsible for fees associated
with police personnel on site the day of the event.
3. Ambulance service within the city limits is provided by the Elk
River Ambulance Service, a nonprofit entity not affiliated with the
city. Event planner has been directed to coordinate with the
ambulance service any requests for standby medical coverage by
contacting Ambulance Coordinator Steve Dittbenner at
763.350.3391.
4.5 Approve the Position Description for the Deputy Chief of Operations
for the Fire Department as outlined in the staff report.
4.6 Hire Jacob Walt as IT Support Assistant effective April 8, 2014, at step
A of pay grade 3.
4.7 Financial Management Policies Annual Update as outlined in the staff
report.
4.8 Promote Officer David Windels to Patrol Sergeant effective April 14,
2014, as outlined in the staff report.
Motion carried 5-0.
5, Open Forum
.Jim Acers, representing the Boy Scouts of America Central Minnesota Council,
invited the Council to attend the 11" Annual Elk River Leadership Breakfast on
April 24, 2014, at 7:00 a.m. at the Elk River Legion. He provided to Council the Boy
Scout's annual report.
6.1 Recognition for 30 Years of Service: Police Support Services
Supervisor Michelle Masica
Chief Rolfe and Mayor Dietz recognized and presented police support services
supervisor Michelle Masica with a plaque cornmemorating her 30 years of service to
the city.
6.2 20 P 3 Annual Report
Mr. Portner presented the 2013 Annual Report to the Council.
8.1 Property Assessed Clean Energy (PACE) Program
Mr. Beeman presented the staff report. He introduced Peter Klein,Vice President of
Finance from the Saint Paul Port Authonity, who provided an overview of the
program and answered questions. He explained the Port Authority will be the
administrator on behalf of the city, and there would be no financial risk to the city, or
the public.
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Moved by Councilmember Motin and seconded by Councilmember Burandt
to authorize Sherburne County to enter into a joint Powers Agreement with
the Saint Paul Port Authority for the issuance of proposed bonds by the Port
Authority for the PACE of MN Project as outlined in the staff report. Motion
carried 5-0.
8.2 Fats, Oils, and Grease (FOG) Presentation
Ms. Fischer presented the staff report, Mr. Stevens presented a PowerPoint, which
introduced the program and identified the responsibilities and actions that the city's
food service establishments would encounter in order to comply with the Fats, Oils,
and Grease Control Program under the MS4 Stormwater Permit.
8.3 Library Board Appointment
Mayor Dietz presented the staff report.
Moved by Councilmember Motin and seconded by Councilmember Wilson to
appoint Sarah Hohngren to the Library Board to fulfill an unexpired term to
December 31, 2016. Motion carried 5.0.
8,.4 Resolution for Final Plat: Aggregate Commercial 2"' Addition
Mr. Barnhart presented the staff report. He noted one change to condition 4 to
change "Lot 1, Block 1" to "Outlot D."
Moved by Councilrnember Westgaard and seconded by Councilmember
Wilson to adopt Resolution #14-12 approving the final plat for Aggregate
Commercial 2"'Addition with the following conditions:
1. Access control shall be dedicated from Lot 1, Block 1.
2. No increase in storm water onto MnDOT right of way
3. Any access to Highway 169 shall be approved by MnDOT.
4. Except for the north 100' of the west property line of Outlot D, as
indicated on the plat, Highway 169 access to and from the plat shall be
limited to Outlot C.
5. A variance (V13-10)will need to be recorded prior,to the plat being
recorded.
6. The development shall meet all applicable fire codes.
7. A wetland buffer of 25 feet applies to all wetlands and a structure
setback of 20 feet from the buffer applies. An exhibit shall be prepared
and included in the literature provided to potential buyers.
8. Wetland boundaries shall be posted in a manner acceptable to the city.
9. A 25-foot easement adjacent to the outside edge of delineated wetlands
to note,preserve and protect the required no-touch buffer.
10. A NPDES permit is required prior to final approval of construction
drawings.
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11. All required subdivision/park information shall be provided in an
electronic format (.dwg file) as required by city ordinance and land use
application prior to recording of the plat.
12. This approval of the preliminary plat shall expire after I year, unless
the property owner or owner's agent has submitted a final plat or letter
of request for extension.
13. Necessary drainage and utility easements shall be dedicated on the
plat as required by the city.
Grading and erosion control plan and development plan be submitted
and approved by the city engineer prior to the issuance of building
permits.
Motion carried 5-0.
8.5 Discuss Work Session Items
Mr. Partner presented the staff report. He stated there may be a discussion on the
Bailey Point screening as well as the Fats, Oils,and Grease ordinance amendments.
9. Council Liaison Updates
The Council provided updates of the work of the various boards/commissions.
10. Adjournment
There being no further business, Mayor Dietz adjourned the meeting,of the Elk
River City Council at 7:42 p.m.
Minutes Prepared by Jennifer Johnson.
hn I.WDDi1eW,, Mayor
A
Tina Allard, City Clerk
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