3.9. SR 02-23-2004*Item 3.9.*
City of
t, aver
Police Department
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Mayor and City Council
Jeffrey A. Beahen, Chief of Police
2-19-04
Request to order new squad cars
State bids are out for squads and we are requesting permission to purchase three vehicles.
We originally had cut this purchase down to just two squads due to the purchase of the new
command post. We have discovered however that the squad pricing is very good, and we
can acquire three cars for the price of two, and will still have enough funds available to finish
the command post.
Our allocated department total for vehicle purchases is as follows:
$87,000
$41,000
$128,000
Equipment Certificates
Equipment Reserves
Department total
(Originally slated for 3-squads)
(Originally slated for motorcycle and
unmarked squad)
Our only purchase thus far has been the command post for $38,000. We budgeted in an
additional $12,000 for shipping, paint, extras - but were told today that the final cost will be
far less than the amended budgeted total of $50,000.
The state bid for police package unmarked vehicles was awarded to Hinckley Chevrolet. Our
planned purchases are:
1 - Pursuit package 2004 Chevrolet Impala (unmarked) for patrol sergeants
$17, 422.00
1 - Non-pursuit 2004 Chevrolet Impala (unmarked) for investigations
$14,200.00
The state bid for marked vehicles is also out, but I would ask that we award the single
marked vehicle purchase to Elk River Ford. Their contract pricing is only $90 higher than
the State Contract price, and I support keeping our business local when the price difference
is that low.
i - Ford Cro~vn Victoria 2004 police pursuit package marked vehicle.
$21,390.00
Our last ~ndcip~ted purchase that won't be firmed up until ~tfter April ig the police
motorcycle. That is estimated to be less than ~16,000.
All totaled, these purchases add up to $119,012. That leaves $8,988 for set-up of the three
vehicles. Only one needs decals, two need radios and one needs a light bar. Those costs are
close to this remaining amount. I anticipate ho'~vever that we will be at least ~5,000 under
budget on the command post and that amount can be applied to any additional incurred set-
up costs. We also have available funds in our forfeiture account that would cover any other
unforeseen costs.
Our request to include this last unmarked squad is to avoid some larger anticipated costs in
next year's budget, when we ~vill be looking to replace a minimum of 5 squads and would
have also been asking for the last unmarked. Purchasing now relieves that additional car
from the 2005 budget and still maintains the current year's purchases within our allocated
budgeted amount. The majority of this good fortune is the lower pricing on the Chevrolets,
a combined savings of 911,348 compared to having bought all Fords.
I am requesting your approval to purchase the two Chevrolets from Hinckley Chevrolet and
the Ford from Elk River Ford. I will return for the motorcycle request when we have a fn:m
number from Harley Davidson, which we will receive at the completion of our current lease.
Respectfully submitted by:
Je~~. Bea~enTchief of Police