5.12. SR 02-23-2004MEMOlt NDUM
Item 5.1 2.
TO:
FROM:
DATE:
SUBJECT:
Mayor and City Council
Pat Klaers, City Admin~~_~
February 23, 2004
Update on City Hall Remodeling Project
Everything is still on target for the moving of city offices back into the remodeled City Hall
facility. Finance Director Lori Johnson has made arrangements with the moving company
for the move to take place during the last weekend of March. Actually, the move will begin
after work on Thursday, March 25, 2004 and should be completed by Monday morning
March 29, 2004. Staff will have to do a lot of preparation work prior to the moving company
coming in and after the moving company has left in order to set up our offices and the
general work areas for business. City Hall will be open for business on Monday, March 29,
2004 but we will be working around setting up our operations.
With this schedule and timetable, I recommend that the City Council authorize City Hall
offices be closed for business on Friday, March 26, 2004. The closing of city offices will
allow staff time to move general office material and equipment plus their personal office
items. This is appropriate as we really will not be able to conduct any business with the
public on that date. In fact, all things considered, it is appropriate that the public not be in or
around City Hall on our moving date.
One of the more significant remaining construction issues with the City Hall remodeling
project is the City Council Chambers. Most of the cable TV work has been planned to take
place after the contractors are through ~vith their work. In this regard, the contractors are
indicating that the City Council Chambers will be the last area to be completed and they may
still be doing some work in this area during early April 2004. This plan puts the City Council
meeting locations and schedule in limbo and we will have to remain flexible in April in terms
of when we go to our first-second-third Monday meeting schedule and where we ~vill be
meeting. Flexibility may especially be needed as we look at the annual report presentation
that is scheduled for April 12, 2004. It is important that this presentation get on cable TV
and hopefully everything can move forward as planned, but as ~ve get closer to April we may
have to reschedule the presentation. As far as the special City Council meeting on April 5,
S:\Council~Pat\ Updatcs~O22304Cityl IallUpdatc.doc
2004 to review the city organizational structure; it is anticipated that this meeting can take
place in the large conference room (old Training Room) at City Hall.
· 9
S:\Council~l at~ Updates~0_2304CityHallUpdatc.doc