4.1. DRAFT MINUTES (1 SET) 06-02-2014 VA
City of
Elk Meeting of the Elk River City Council
River Held at the Elk River City Hall
Monday, May 19, 2014
Members Present: Mayor Dietz, Councilmembers Wilson, Burandt,Westgaard, and
Motin
Members Absent: None
Staff Present: City Administrator Calvin Portner, Community Operations and
Development Director Suzanne Fischer, Community Operations and
Development Deputy Director Jeremy Barnhart,Economic
Development Director Brian Beeman,Liquor Store Manager Dave
Potvin,Assistant Liquor Store Manager Steve Tillman, Finance
Director Tim Simon, Fire Chief John Cunningham, City Attorney
Peter Beck, and City Clerk Tina Allard
I. Call Meeting to Order -x X,
Pursuant to due call and notice thereof, the meeting of the Elk River City Council
was called to order at 6:00 p.m.b Mayor Dietz.
2. Pledge of Allegiance
The Pledge of Allegiance was recited.
3. Consider 05 /19/2014 Agenda
Moved by Councilmember Westgaard and seconded by Councilmember
Wilson to approve the May 19, 2014, agenda. Motion carried 5-0.
4. Consider Consent Agenda
Moved by Councilmember Westgaard and seconded by Councilmember
Wilson to approve the following consent agenda:
4.1 July 1, 2013, Regular Council Minutes.
4.2 Check register as outlined in the staff report.
4.3 Timekeeping Policy.
4.4 Set the following special meetings of the Canvassing Board
• Primary Election, Friday, August 15, 2014, 8:00 a.m.
• General Election, Friday, November 7, 2014, 8:00 a.m.
4.5 Massage Therapist License to Stephanie King valid at Collyard
Chiropractic through December 31, 2014.
4.6 Sales and Storage of Fireworks License to Coborn's Elk River valid
through June 3, 2015 with the following conditions:
City Council Minutes Page 2
May 19,2014
1. Two fire extinguishers must be placed near the area of the
fireworks display. One extinguisher must be a water-based
pressurized extinguisher.
2. The Fire Department must conduct an inspection of the fireworks
display area prior to firework sales. Applicant is responsible for
contacting the fire marshal at 763.635.1110 after the fireworks
display is set up for an inspection.
4.7 Solicitor License to Kinsey Libby valid through December 31, 2014.
4.8 Revised (handed out at meeting/title changed on agreement to match
resolution title/signature line changed) Resolution 14-19 Approving
Intercreditor Agreement Between City of Elk River and First National
Bank for Preferred Powder Coating.
4.9 Resolution 14-20 Approving Acquisition of Real Property and
Dispensing with Statutory Requirements for Review by Planning
Commission of Acquisition.
4.10 Professional services from Bolton & Menk, Inc. in amount of$263,886
for engineering services for 2015 improvements.
4.11 Peddler license to Fasil Agegnehu and Hana Tedeneke, Winta Ice
Cream valid through December 31, 2014.
4.12 Resolution 14-21 Approving Notice of Summary Publication of
Ordinance No. 14-06, an Ordinance Providing for the Control of Fats,
Oils, and Grease (FOG) in the City Sanitary Sewer System.
4.13 Hire Adam Almstad as Recreation Intern effective May 20, 2014.
4.14 Resolution 14-22 Consenting to the Bank Refinancing for the Elk River
Branch of the Boys & Girls Club of 10,000 Lakes.
Motion carried 5-0.
S. Open Forum
No one appeared for Open Forum.
6.1 City of Elk River Volunteer of the Month — Mayor Dietz
Mayor Dietz introduced, read, and presented plaques to the following four
organizations who participated in putting together Hockey Day Minnesota.
• Independent School District#728,Dr. Mark Bezek
• Elk River Youth Hockey,Lyle Slawson
• Elk River Chamber of Commerce,Debbie Rydberg
• City of Elk River, Cal Portner
Mayor Dietz stated the planning process started a few years before the actual event
and these organizations worked very hard to make Hockey Day Minnesota one of
the best events in Elk River history . He noted it was a tremendous cooperative
effort between all the organizations involved and hundreds of volunteers.
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City Council Minutes Page 3
May 19,2014
6.2 Recognition of 30 Years of Service -Assistant Liquor Operations
Manager Steve Tillmann
Mr. Potvin presented the staff report. He discussed Mr. Tillman's work history and
noted he was responsible for a large part of Westbound Liquor Store's design and
set. He stated Mr. Tillman is well-liked and respected by customers, employees, sales
representatives and vendors, as well as city staff and that Mr. Tillman is one of the
nicest guys he has ever known.
Council thanked Mr. Tillman for his years of service.
6.3 Minnesota Wastewater Treatment Facility Operational Award
Ms. Fischer presented the staff report.
Council congratulated wastewater treatment staff on their commendation.
6.4 Introduction of New Employees
Colleen Eddy
Mr. Beeman presented the staff report and introduced Ms. Eddy.
Ms. Eddy discussed her background and noted she was excited to be working for the
city.
Jessica Noreen
Ms. Allard presented the staff report and introduced Ms. Noreen
Ms. Noreen discussed her background and noted she was excited to be working in
Elk River.
7. Public Hearings
There were no public hearings for this meeting.
8.1 Fats, Oils, Grease (FOG) Enforcement Plan and Best Management
Practices
Ms. Fischer presented the staff report.
Moved by Councilmember Westgaard and seconded by Councilmember
Motin to adopt the Enforcement Response Plan and Best Management
Practices for the Fats, Oils, and Grease Control Ordinance (Chapter 78 in Elk
River City Code). Motion carried 5-0.
p 0 W I R 1 0 8Y
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City Council Minutes Page 4
May 19,2014
8.2 City of Elk River Land Use Amendment - Comprehensive Plan
Mr. Barnhart presented the staff report.
It was noted Mr. Haarsted's property (19413 Zebulon Street) should be added to
Figure 8.2 as a future development area in the Urban Service District.
Moved by Councilmember Motin and seconded by Councilmember
Westgaard to approve the Comprehensive Plan as presented but with the
change discussed above for the Haarsted property. Motion carried 5-0.
8.3 Designate Councilmember to Participate in Wayfinding Master Plan
Process
Ms. Allard presented the staff report.
Moved by Councilmember Motin and seconded by Councilmember
Westgaard to designate Councilmember Burandt to participate in the
Wayfinding Master Plan process. Motion carried 5-0.
Other Items
Donation
Mayor Dietz noted the city received a donation in the amount of$1,757.92 from the
Elk River Ministerial Association. The funds were collected at the National Day of
Prayer and directed to be used for Parks and Recreation Department purposes. (Item
to come back as a formal resolution at the meeting.
Fireworks
Mayor Dietz stated,with only 45 days before the Independence Day holiday, the
Independence Day Committee has stated they are no longer able to operate the
event due to time commitments. He noted the Economic Development Authority
contributes $6,000 for the fireworks and the city contributes $5,000 of in-kind
contributions and program-related expenses. He stated there wouldn't be any labor
this year because the city would only be hosting the fireworks. He stated the police
chief indicated to him police services would be approximately$800-$1,000 for traffic
management.
Mayor Dietz noted the Committee stated$1,800 of their budget could be used
toward the fireworks this year. He stated the city would have about$12,000 for
purchasing fireworks but for a good display, a total of$15,000 would be needed. He
stated he understands how difficult it is for the Committee to put on an event
because they would rather be with family,go out of town, and not work the whole
day but there would be many disappointed people if there were no fireworks.
P O W E R E D 0 Y
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City Council Minutes Page 5
May 19,2014
Mayor Dietz stated he would like to take $4,000 of the city's contribution and put it
toward fireworks. He further stated he is going to find a way for the city to be in
charge of the fireworks every year in order for it to be permanent and not have to
worry each year if the event will happen.
Council questioned other possible issues such as insurance, liability, crowd size,
restroom facilities, signage, advertising, and volunteers from current Committee.
Councilmember Motin stated he would like the city attorney to review the matter.
He expressed concerns regarding the public purpose expenditure laws.
Council consensus was to manage the event this year but they would like another
organization to take it over. Council stated they would be willing to budget for the
fireworks each year.
Councilmember Wilson expressed concerns with having a large-scale event and
stated the intent of the Committee was to keep it community oriented.
Mr. Portner noted this item could come back to Council at the next meeting as a
consent item and to give staff time to pull information together on costs/labor.
9. Worksession
There was no worksession held.
10. Adjournment
There being no further business,Mayor Dietz adjourned the meeting of the Elk
River City Council at 6:42 p.m.
John J. Dietz,Mayor
Tina Allard, City Clerk
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