8.3. SR 06-02-2014 City of
Elk - Request for Action
River O.
To Item Number
Mayor and City Council 8.3
Agenda Section Meeting Date Prepared by
General Business June 2, 2014 Cal Portner, City Administrator
Item Description Reviewed by
Independence Day Fireworks
Reviewed by
Action Requested
Approve,by motion,an expenditure of budgeted city funds for the purpose of purchasing fireworks for
the annual Independence Day event.
Background/Discussion
The City Council supports local activities that promote positive community recognition and good will.
Until recently, a local group has hosted an annual Independence Day event which included an event finale
with a fireworks show. The group is no longer able to continue the event for 2014.
The City of Elk River budgets for a donation of in-kind services and reimbursable program event
expenditures to not exceed $5,000 for the annual event. The in-kind services include event policing and
traffic enforcement, fire watch,Lions Park building attendants, liability insurance, and portable restroom
facilities at Lion's Park.
Without the daylong event in 2014, a portion of the budgeted funds could be available to use as a city
expenditure to purchase fireworks.
Staff projects the following costs associated with a fireworks-only event:
1) Police/Traffic Control- $1,000
2) Fire watch- $400
3) Lions Park Building attendant- $100
4) Liability Insurance - $250
5) Portable toilets - $200
Between the Police budget and the Mayor/Council budget we have allocated $5,000 to the previous event
for overtime and program event expenses. Subtracting out the items listed above (1-5) leaves a balance
available of$3,050 toward the fireworks expenditure which is $15,000.
Financial Impact
Total event expenditure is $15,000 for fireworks plus $1,950 event-related expenses for a combined total
of$16,950. The city has $5,000 budgeted to be spent on the event plus an additional$6,000 from the
Economic Development Authority leaving a balance of$5,950 to be funded from donations,previous
P a w E R E U 6 Y
NaA f RE]
independence day remaining funds, and Council Contingency which has not been allocated to any project
this year so far.
Attachments
■ None
N:\Public Bodies\Agenda Packets\06-02-2014\Final\x8.3 sr Fireworks Donation.docx