9.C.3. PRSR 4-10-2002 -� G` , ,
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City of
Elk -mi.-,
River
MEMORANDUM
TO: Park and Recreatio Commission
FROM: Michele McPherso irector of Planning
DATE: April 9, 2002
SUBJECT: Draft Memo for Joint Meeting
Attached please find a draft memo for the joint meeting with the City Council on April 22nd
Please review the memo carefully and provide any feedback to staff for changes to the
memo.
S:\PLANNING\MICHMC\PLREPRTS\JointMeeting.doc
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City of
Elk -�-�
River
MEMORANDUM
TO: Mayor and City Council
Park and Recreation Commission
FROM: Michele McPherson, Director of Planning
DATE: April 22, 2002
SUBJECT: Agenda Topics
Overview
The Park and Recreation Commission identified the following items for discussion with the
City Council:
1. Formation of a Park and Recreation Department
• Park and Recreation Director Position Description
• Reorganization of Staff
• Budget Issues
2. Regulation of Off-Road Vehicles
• Snowmobiles
• ATV's (All-Terrain Vehicles)
3. YMCA Update
Attachments
• Park and Recreation Director Job Description
• April 5, 2002 Memo from Personnel Committee
• Snowmobile Map
• February 25, 2002 E-mail from Assistant Chief Beahen re: ATV Regulations
• Sherburne County ATV Ordinance, Revised
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Memo to City Council/Park and Recreation Commission
April 22,2002
Page 2
Formation of a Park and Recreation Department
Park and Recreation Director Job Description
During the 2001 joint meeting between the Park and Recreation Commission and the City
Council,the formation of the Park and Recreation Department was discussed,including the
addition of a Park and Recreation Director. Since that time, staff has prepared and the
Commission has reviewed,the attached Park and Recreation Director position description.
The Personnel Committee has also reviewed the position description and has identified the
pay grade where this position would be placed. Pay Grade 7E has been identified as the
level this position would be placed at, which has a current salary range of$50,494.83 to
$66,447.75 per year.
Staff Reorganization
Issues that are pointed out be the Personnel Committee as well as the job description itself,
include the potential need to reorganize current staff including those at the ice arena,the
senior center,and the park foreman. Work needs continue to regarding this issue and the
impact to current staff and salaries.
Budget Issues
The Commission is concerned about the long-term funding of parkland acquisition,park
development,park maintenance, and equipment replacement. The Commission is aware
that the park dedication fund is substantially funded through the growth of the City in terms
• of residential and commercial/industrial subdivisions. Park fees are the primary source of
park development,equipment replacement,and land acquisition. There is however,a limited
amount of growth potential within the City for higher density developments,which currently
provide a large contribution of cash to the park dedication fund. At some point,this source
of funding will cease to exist in large quantities.
The Commission is interested in the following:
1. Is the Job Description what the City Council had in mind for the Director
Position?
2. How does the City Council feel about the reorganization of current staff?
3. What ideas does the City Council have regarding long-term funding for
parkland acquisition, park development, and equipment replacement?
Regulation of Off-Road Vehicles
Snowmobiles
It is the Commission's understanding that the Council has received a number of phone calls
regarding the regulation of snowmobiles,specifically,those areas in the rural part of the City
south of County Road 33 where snowmobiling is currently prohibited. Residents have also
attended Open Mike to express their opinions regarding snowmobiling within the City limits.
Prior to re-establishment of the Snowmobile Task Force,staff and the Commission would
like to establish with the City Council general parameters that will become the foundation of
a revised snowmobile ordinance and trail map. Specific items to discuss include
S:\PLANNING\MICHMC\PLREPRTS\JointMeeting.doc
Memo to City Council/Park and Recreation Commission
April 22,2002
Page 3
1. A through-City trail
2. Snowmobiling within the Urban Service District
3. Rural snowmobiling limits
4. Trailheads
5. Publicity and public education
All-Terrain Vehicles
The Sherburne County Board of Commissioners recently adopted requirements for the use
of all-terrain vehicles and all-terrain vehicle tracks (attached). Currently,the City of Elk
River has no regulations for all-terrain vehicles;however,the use of all-terrain vehicles is
increasing within the City limits. As with snowmobiles,staff and the Commission would like
to establish general parameters,which can become the foundation of an ordinance regulating
all-terrain vehicle use within the City limits.
YMCA Update
The Commission would like Mayor Stephanie Klinzing to provide an update on the progress
with the YMCA.
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S:\PLANNING\MICHMC\PLREPRTS\JointMeeting.doc
City of Elk River
SCity of
Elk Park and Recreation Director
Aver Position Description
Department: Immediate Supervisor:
Park and Recreation City Administrator
Pay Grade: FLSA Status: Last Updated: (date)
Exempt 2/27/02
Positions Supervised:
Recreation Manager,Recreation Programmers,Secretarial Staff,Facility Coordinator,Park Foreman,
Ice Arena Staff, Senior Citizen Programming Staff, Library Staff, Park Planner
Position Summary
The Park and Recreation Director is responsible for the oversight of park planning,maintenance
and recreation programming. This position reports to the City Administrator and is responsible for
the development and implementation of the Master Park Plan, Park Capital Improvement
Plan/Budget, and the budget for operation of the department.
Essential Functions
1. Develops and administers,in conjunction with others,the City's park and recreation system
and programs
A. Oversees the preparation of recreation programs and services.
B. Coordinates construction and maintenance of park facilities.
C. Oversees scheduling and use of park facilities.
2. Develops and implements the City's Master Park Plan
A. Plans, directs, and presents the development/revision of Master Park Plan.
B. Updates portions of the Master Park Plan.
C. Coordinates review of land use applications(subdivisions)for consistency with the
Master Park Plan.
D. Monitors trends in parks and recreation for inclusion in the Master Park Plan.
E. Prepares and implements Capital Improvements Plan and Budget.
F. Coordinates long-range regional park planning with other jurisdictions.
G. Coordinates implementation activities with local associations and other
jurisdications.
H. Prepares and submits grant applications for the acquisition of land and the
development of parks.
3. Coordinates activities for the Park and Recreation Commission.
A. Oversees and participates in preparation of agendas and agenda materials.
B. Schedules meetings.
C. Coordinates Capital Improvement budget development for parks.
D. Attends appropriate park development meetings.
4. Oversees the provision of recreational programming to City's residents.
A. Keeps current on new developments in the park and recreation field.
B. Encourages creative thought for new program opportunities.
C. Explores partnership opportunities to expand program offerings.
Page 1
5. Performs communication activities.
11111 A. Composes documents and edits written materials.
B. Writes routine correspondence and reports.
C. Delivers presentations to various internal and external groups to provide
information, encourage use of services, request approval.
D. Receives and responds to requests for information and complaints.
6. Performs administrative duties.
A. Assists in developing and monitoring departmental budget.
7. Performs personnel activities.
A. Oversees and conducts employee training.
B. Delegates work and schedules employees and volunteers.
C. Assesses and manages employee performance.
D. Assists/initiates employee selection activities.
E. Performs timely annual performance reviews of all employees supervised.
8. Performs other essential job duties.
A. Regular and timely work attendance.
B. Follows all safety procedures.
C. Participates in safety training.
Required Knowledge, Skills, and Abilities
❑ Skill to communicate effectively, both orally and in writing, to a variety of groups.
❑ Skill to research and conduct studies related to park and recreation trends and issues.
❑ Ability to manage several projects at one time.
❑ Ability to establish and maintain effective working relationships with the City Council,Park
and Recreation Commission,developers,residents,community groups,youth associations,
and other employees.
❑ Ability to supervise staff and motivate employees to work to their full potential.
❑ Ability to remain up to date on professional knowledge and skills.
❑ Ability to review and update plans.
❑ Xxxxxx
❑ Xxxxxx
Minimum Qualifications
❑ Bachelor's Degree in Parks and Recreation Administration, Physical Education, Public
Administration, or related field
❑ Bachelor's Degree in Natural Resources Management with a minimum of 5 years experience
in a municipal park department, 3 years of which as a supervisor.
❑ Bachelor's of Science Degree Recreation, Parks &Leisure Services
❑ Five years experience in municipal parks and recreation with progressive supervisory
experience
❑ Five years experience in parks development, planning and land acquisition
❑ Grant writing experience
4110 ❑ Experience working with citizen groups or volunteer organizations
Page 2
Park and Rec Dir Pos Des Draft.doc
Preferred Qualifications
❑ Mas ter's Degree in Parks and Recreation Administration, Physical Education, Public
Administration, or related field <
❑ Master's Degree in Natural Resources Management with a minimum of 5 years experience in
a municipal park department, 3 years of which as a supervisor.
❑ Master's of Science Degree Recreation, Parks & Leisure Services
❑ Xxxxxx
❑ Xxxxxx
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Park and Rec Dir Pos Des Draft.doc
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Cit of
Elk
River
MEMORANDUM
TO: Michele McPherson, Director of Planning
FROM: Personnel Committee - Sandy Peine, Dave Potvin, Bruce West,
Lori Johnson
DATE: - April 5, 2002
SUBJECT: Park and Recreation Director
As requested, the Personnel Committee has reviewed the proposed Park and Recreation
Director position to determine its placement in the City's pay structure. The Committee's
review was based on the proposed position description and the assumption that the Park
and Recreation Director will have responsibility for all aspects of the City's park and
1111 recreation programs including park maintenance and planning as well as direct oversight of
the recreation, ice arena, and senior citizen departments. Minimum requirements for this
position include a bachelor's degree in a related field and five years of demonstrated
experience. Data from other cities was also used to determine where this position should fit
into the City's pay plan.
Based on the above information, the Committee recommends that this position fall in pay
grade 7E (currently$50,494.83 to $66,447.75 per year). Consistent with past practice, the
Committee did not assign a point value and recommends that the position be reviewed
within one year of being filled.
The Committee will present its recommendation to the City Council for consideration once
this position has been approved. Of course, any changes made to the position description
prior to final approval will need to be reviewed by the Personnel Committee to ensure that
the Committee's recommendation reflects the changes.
Finally, the Committee also discussed, at length, the fact that other positions will be affected
by the addition of this new department head position. Any current supervisory or
department head position that will be supervised by the park and recreation director and
possibly the positions currently overseeing other duties that will be transferred to the park
and recreation director may have corresponding changes made to their position descriptions.
The Committee did not attempt to determine what those changes may be or how they would
IP/ affect current employees, but wanted everyone to be aware of this issue so it can be
addressed.
Mcpherson, Michele
• From: Beahen, Jeff
Sent: Monday, February 25, 2002 3:30 PM
To: Mcpherson, Michele
Cc: Zerwas, Tom
Subject: ATVs
I have done some research on ATV use and the law in our city. As you are already aware, ATV use is prohibited by
ordinance on property other than your own unless you have written permission. The rest of our ordinances really don't deal
with much else as far as ATVs are concerned.
State law allows the ATV's to be used , when legally registered according to 84.922, within public road right-of-ways
subject to the limitations under the motor vehicle codes. They can't be driven within the right-of-ways of any trunk, county
or county state-aid highway from April 1 to August 1 unless the ATV displays agricultural registration, except pursuant to
regulations made by resolution of the county board. They can also not be operated on the inside bank or slope of the right-
of-way of any trunk, county or county state-aid highway except when making a direct crossing or avoiding obstacles.
In other words, the legal place to ride on Cty. Rd 30 would be the slope closest to the complainant's home from our latest
snowmobile meetings.
They can't be operated on state snowmobile trails, state parks and wildlife management areas. They also can't be
operated on a public roadway unless they were registered as a motor vehicle prior to 1985. (ATV's are not deigned for use
on a roadway -thus they can't be registered anymore as a motor vehicle)
In short, nothing in our ordinance nor in state law prohibits a DNR registered ATV from being operated within public road
right-of-ways except during those agricultural provisions I listed above or in the inside slope as also mentioned. To prohibit
the use entirely would require an ordinance such as our snowmobile ordinance. If this comes up however we would be
wise to include a provision for agricultural and business use as they are used in both applications. (Farm transport/chores
and then utility use like Connexus for checking poles and right-of-ways)
Just a FYI in case it comes up at open mic tonight!
IIP.Jeff
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Attached is a copy of the current and proposed regulations on motor sport vehicle
tracks.
CURRENTLY ( a conditional use permit in the Zoning Ordinance):
A conditional use permit is required through the County Zoning Office for all private tracks. It requires a
public hearing in front of the Planning Advisory Board with their recommendation going to the County
Board for final approval or denial. The landowner must meet the following:
• An applicant must have a minimum of 20 acres ;
• a 1,000 foot setback from the nearest residence and/or livestock shelter;
• no more than two vehicles on the track at one time;
• can not be located in a residential subdivision;
• can only be used by the property owner and family residing on the property;
• a single day special event would require a special permit;
• 50 foot setback from the track to the property line.
PROPOSED ( a stand-alone ordinance C.U.P. Section 16,Subd 2,Item 25a. and related
references should be removed from the Zoning Ordinance):
• A stand-alone ordinance enforced by the Sheriffs office. No permit required if the landowner can meet:
• a 1,000 foot setback to neighboring residences and livestock shelters;
• a 50 foot setback from the property line;
• is not in a residential subdivision.
If a landowner can not meet the permitted criteria, they may apply for a license if:
• they can meet a 25 foot setback from the property line;
• a setback yet to be determined from the nearest residence and livestock shelter;
• meet specific hours of operation; have no more than two vehicles running at one time;
• no more than 2 vehicles on the track at one time;
• they agree to mitigate for noise and dust.
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AMENDMENT TO THE SHERBURNE COUNTY
ZONING ORDINANCE
III - . _
Ordinance shall be amended by addingthe following to: . F I L H-+•D • -
Section 7 Agricultural District Subd 3 Conditional Uses Item 32
Section 8 General Rural District Subd 3 Conditional Uses Item 10
• 2 2061 • , .
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Section 11 Industrial District Subd 3 Conditional Uses Item 12 3
• Section 12 Heavy IndustriaLDistrict Subd 3 Conditional Uses Item 13 r : DOUBLER
• Section 16 Conditional Uses Subd 1 List of Conditional Uses :.i. ; .t1i1or/Treasurer
Table of Conditional Uses •
• Subd 2 Conditions Item 25.a.
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Motorsport Facilites and tracks, previously covered under "Activities . •
Requiring Rural Isolation." -Private. Tracks and sites for dirt bikes, all terrain
vehicles, "mud tcucks_',sace cars and similar vehicles. - - .
A. The use of the facility is limited to the property owner and immediate family who reside
• on the property. '
B. The facility is not allowed in a residential plat. .
.C. The facility must be located on a minimum of 20 acres. .
D. The County may limit the days and hours of operation. .
B. The facility must be located a minimum of 1,000 feet from any residence except that of •
the owner. . •
0 F. The facility must be located a minimum of 1,000 feet from a livestock facility except that
of the owner.
G. Landowners wishing to hold a single day or week-end motor sport event or permit
holders wishing to schedule a special event in excess of their permit limits may apply for
an "Occasional Special Events" Conditional Use Permit (Sec 16, Subd 2 26) • •
H. No more than two vehicles may operate at one time.
I. A 50 foot setback must be maintained from the track and property line. •
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This provision was passed by the Sherburne County Board of Commissione rs on the 10th day of
July,2001 and is duly filed with Sherburne County Auditor. •
2Z/7:
Dated: itc0/A /R" �OC1 / 1 I � •
U BetsyWer_ if sunty BOard sir .erson
` The foregoing instrument was acknowledged before a me this / _day of July 2001.
t om, Hr c:m*4 m i s ta>•zaos
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Signature of person taki T /knowl gement
•Drafted by the Sherburne County .
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Zoning Office
Sherburne County Government Center• .
DRAFT --PROPOSED BY MOTOR SPORT COMMITTEE-Revised by Planning Commission 3-21-02
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MOTOR SPORT FACILITY ORDINANCE
This ordinance covers motor sport activities, which include operation of dirt bikes, all terrain vehicles,
mud trucks, and racecars used for recreation on private property in the unincorporated areas of the
County.
Subdivision 1. Definitions:
Track: A course built for the operation of motorized vehicles which operate in a repetitive, continuous
manner or an area where recreational motorized vehicles, through their repetitive use have altered
or changed the natural contour of the landscape and created a clearly identifiable track.
Subdivision 2. Permitted sites
Sites which meet the following criteria are permitted uses in Sherburne County, unless prohibited by a
more restrictive ordinance through another municipality:
1. The parcel of land is not in a residential subdivision.
2. The track must be located a minimum of 1,000 feet from any residence, except that of the owner.
410 3. The track must be located a minimum of 1,000 feet from a livestock shelter and/or or arena, except
that of the owner.
4. Landowners wishing to hold a single day or week-end motor sport event must apply for a special
conditional use permit.
5. There must be a 50' minimum setback from a track to the property line.
Subdivision 3.License
Sites that do not meet the minimum criteria for a permitted use, may not operate without a license from
the Sherburne County Sheriff Approval of this license is subject to an investigation and may include
restrictions deemed necessary by the County Sheriff A motor sport license, as referred to in this
ordinance is valid for one year. The license will be renewed without charge on a yearly basis, contingent
on a satisfactory review.
The initial license fee will be set yearly by the Sherburne County Board of Commissioners
Minimum criteria for obtaining a license include:
1. A 25' setback will be maintained from the track and the property line.
• 2. A 500 setback must be met from the track and the nearest residence, excluding that of the owner.
3. A 500 setback must be met from the track and a livestock shelter and/or arena, except that of the
owner.
4. Hours for operating the recreational vehicle will be limited from 5:30 p.m. to 7:30 p.m. on
Tuesdays and Thursdays. Saturdays from 1:00 p.m. to 3:00 p.m.
DRAFT --PROPOSED BY MOTOR SPORT COMMITTEE -Revised by Planning Commission 3-21-02
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5. No more than 2 vehicles running on a track at one time.
6. The landowner must take steps to mitigate for dust and noise at the track.
Additional restrictions may be imposed upon issuance of a license. Each license will be reviewed for
minimum criteria and for the site's specific situation. The application will be reviewed by a committee
of three, comprised of an investigating officer from the County Sheriff's Department and 2 people
appointed by the County Board. The committee will make a recommendation to the Sheriff for his
consideration when determining whether a license should be issued. Failure to abide by conditions set
forth in the license, will be just cause for automatic revocation of the license.
Subdivision 4.Violations and Penalties
Any person, firm or corporation who violates any provision hereof or who shall fail to comply with any
provision hereof or who makes false statements in any document required for submission under the
provisions thereof, shall be guilty of a misdemeanor and, upon conviction thereof, shall be punished
pursuant to law.
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