10.0. PRSR 4-10-2002 Item #: 10
tifk MEMORANDUM
River
13065 Orono Parkway TO: Park and Recreation Commission
Elk River,MN 55330
FROM: Michele McPhersorector of Planning
DATE: April 10, 2002
SUBJECT: Informational/Update Items for April 10,
2002 Meeting
B. Park/Trail Developments
1. Park Dedication Fund Balance
The current balance as of March 31, 2002, was $834,229.81.
2. River City Snow Riders Newsletter
S
•
Phone:763.441.7420
Fax:763.441.7425
www.ci.elk-river.mn.us
BALANCE SHEET
MARCH 31, 2002 Date: 04/02/02
Time: 8:33am
CITY OF ELK RIVER Page: 1
As of: 03/31/02 Balance
Type: SR SPECIAL REVENUE
und: 225 PARK DEDICATION
Assets
CURRENT ASSETS
1010 Cash 834,229.81
1012 Fair Value-Investments 439.00
1380 Interest Receivable 8,401.00
CURRENT ASSETS 843,069.81
Total Assets 843,069.81
Reserves/Balances
FUND EQUITY
2400 Fund Balance 840,287.39
2600 Change In Fund Balance 2,782.42
FUND EQUITY 843,069.81
Total Reserves/Balances 843,069.81
Total Liabilities & Balances 843,069.81
•
•
m (0 -i -0 --1sv DoD
mG vomC) on a ° 2 � 5 5H ° cm 0- -1 * g G) vm ?° C No 0 g' 0 0 c a o c ° a ° 65. v (D v G o. c < O' D n- (D n O n - D 0 D0 3 a3 CD ° ny 2 • N y 0 pC -70 0 0 ° < (Q 3 O - C = * o . 7 °- F M _ ry• •
• co n. s C?. O ° W co N N (D 0 D -^ ti _r co� -* 2) 0 f, A3 v E.
�, n CD 3 -a m m f» vi °
(D 6 . CD CD (y m- N CD Cn `' '' CD (n CD a) * NO o -z 3 W (T-) n 0_ * 0 �
° p -, 7 7 (=_ '� CD 1 a t ,- 5_ a) T N c c 70 CD CAD > 'CO. ° (D ;v y•CD G) NN C CD O Da �. 5 • CD < G�i _ V�
O N - < .. w ., c a N - O = N < 2 D) O CD
�' v Q n CD O N Q O °_ _ ° O ° tj(L] C, 'co O - 3 < -O Q.
CO E c ° o "' cg 0 cp ° cCDn m ° o ° a3 0 o - 0 73 3 ° �,
• 0 `") 0_ < 03 m o . Cr D) CDCD c' 3 Ko ° gn. CD 0 = c . 0 "-- s✓
° ?' v0c (� •or- =,' � < a. Qy om ° � 3 3 m sv -. DD
p .< ° -„ (y (O CD (D a) 7' ° o ° m 0 N `
.r m 3 c -' c0 CO o = N
0 0 W 0 C Cr m0D ON (moo v o Q �. C W(0 °- a < 3 a' m m m O
3 v moo(° a ° to � °-' rno m 3 = X ° ° o N 0 -oo C., (1) (�
a o o -0 Co om v n � ° N m 0 0 0 =� � ,
m ° occ 0 IDS 03 ,� 3 O<< m vo m < r- N
�-0 CO om ° moo se m (n j� - ° * a ° m °'
O (hD- O co 3• <' 0 0 <' (0 o) O0n 7 -- (D N ()
Q. -�, - (D CD 7.' (D (D 0 (O -z O O. C)) Cn o CD
e
'
s Q O O c 0 y 0 0 s o 0 3 S o s o 0 0 ~ N C • o 0 3 5- T G) T, z c 'C
O 0 p (o CO -i,"a -s (n -3 O N 3 co -3 C -+ g fD _ o O fD =s' C) (D
"+ 0 (0 3 h 0_ 3 5. • _ -+ ?r -5 (0 0 0 0 ° o n �< ( 0 7' w 3 mg.
CO to p C p 3 S (o p -• 0 3 3 7- N 5' - n W
co (°n o (0 0_ S c h `n ,< m ^ (0 T 0 ;1- g CD `0 3 0o 3 ° a o- a (n c' c 0 CD c al
S Q. (0 (0 0 A of 0 O_ < { -+ 0 3 CDD -0 (D V co O� �- . : Cl.
a. to "� -+ y a c �_ (o (0 o rd Cl) r. 0 3 m v N Co e Utz 7.
3 (0 O O O w CO p • N = Q - K =(• ,< -5. fi 0 `< OO (Q O. < (fl I Co (n l 1•
* -I- N .< N ((00 (o N 0 0 3 ti °-CO ^G * 0 3' -+ rn O (D. N * CO a 70 WO (0 I ° C�•-7-
S (0 tn' Q O O S S N N v (D O O z I �+
• IT
N S O 0 O o O O p (D O 2 0 N c 1-3 0-< •0 Z CO - 0 m 0 w m m o' o
< o ° S N co 0 to O �- 1 0 * --F. + + 0 rr fl) o 0 O, O O p ° N .- I
3' _
co f..� 0 CO - co -CT O of (0 3 ~ T." O p (o 'S -�+ 0- 0 -, Q.CO ° (y Q (b
CD
0 0 -. 0O { S �. co O 1 S 0 0 O �` • h �' Cn "2 (D o c 00. 0 3 1
(3o N• --+ N { n u' us 0 a * 3 S -+ CD N• O. -, 0- v <
{ (0 y p 0 0 H l0 7 _ << 00 (D CD -1. o CD O CD ro �' D z o r rl 3 3 0 �' °- (0 0 -4- g y 0- CO W 0-
S = O co O T -( N p N < N 0 -h f0 fl —u"< o �, O- 0 [t7 3 3(D (0 0 O' 0 O s -mss C) 0 O (0 c3• _ Q (o `<
0 a D a
+ -+ (o s (<o =0 CO mo s o CO < m '< 'i =• s' 0 v CO
O CO -1 (0 3 LP -1 '- c o O. co a * -(0s -I- c 0 CO n - 4. (0 0 v fl" .
C 3 CD 0 0 0 CO `C f O c O (0 p S �' 3 Cl 1, S (d. Q. 0 CO S o
O Q CO c N Q -` S OT.- O { N �'' O_ 0_ (0 CO -tea CD N CO -4. °g -°+ CO n
A = ° D O S S 0 a o { o -+ o °°o co S 3 -< 0 _* (<0
3- 3 - * (o CO = 0 p 0 (o 0 O 0- 0 a _0 -+ -
((0 (0 * =--3 (0 CO s "' s 3 m a CO -0 o ° cco CO z C (� (A-.
- z
O -a• o -0 3 0 (0 N - N ' 0 0 -i, -1, to S l0 -+
h a, c 3 -s• - O 0 CO -* —I (o (0 3 { (fl 3 '< ,+ (� - o { - ?
co a,CO Cr C -1, -I- -a_ -+ S 0_ fo S -< h N 0 S { _ O + CO i T 10
to O N 0 < O N 3 0 0 * co h O -a Z co -+ h 3 nS -+ 0 +
m
-3 VI(n _ .:.f CO i co .T -s o CO 0 a- 0 -1 S p O- { (0
trJ ^ y -< -a• o CO Z p c c N 0� Q (0 3 * S -h+ Cr
o- o c 0 p 3 = 0 3 3 �' C? 3 0 -+ -CO co S 0 .3< Q
Ca h ti O z * O S = N N y 0--ca fo C1. (0 a >_0
III3 (°�• a- -roi, coo m 0y a CO y g -+ CO' O 0_ o
(o• O - �. O• (0 D
0 S =. p D F-i �, S f -+ O O l0_ S (] 6.•
fl o { ° N F S 0_ 0 3 fa -3(o M N ° N y 0 (0• O
co o_ c (Q 3 CD Q ° Q o -3 <<o 3 * = o 0- co 0_ v CL -- O s
{ o
CS * -( o CO ,G CO -+ { o { =r o < o S o o 0 H p ?•
T-
„ S h 3 p �. c 3 ° m 3 c co c 0 < h * S < 5
(0 O co O co r_ _ 0 (o . 3' p Co CO -z -s -+ (n N (0 S (0 (o H (o CO
r '
Community
Recre •
anon
},..9
Annual Report
2001
•
�a
Mission Statement
To provide, develop and initiate year round recreation
programs, services and facilities that enhance the lives and
increase the enjoyment and well being of all members in each
community.
gi
F.
SI.
I
I
Department S taf
Michele Bergh — Recreation Manager
RaeAnn Gardner — Secretary/Receptionist
Darci Stiff — Program Assistant
Various seasonal part time program staff
•
•
kpi r r tt
ve a I L r
Programs:
• Gymnastics ages 3-7 • Baseball camps and clinics for ages 7-14
• T-ball ages 3-6 • Golf for ages 8-18
• Easter Egg Hunt/Basket Class ages 3-6`h • Tennis for ages 6-adult
grade • Open Gyms for all ages
• Cheerleading Clinic grades K-6 • Entertainment in the Park for all ages
• Sleigh Ride and Hay Ride for families • Organized Playgrounds and other similar
• Indoor Walking all ages programs for ages 4-12
• Volleyball for grades 4-adult • Track and Field for ages 9-14
• Basketball for 1" grade-adult • Football Camp for grades 3-10
• Indoor and outdoor skating lessons ages • Self Defense for Teens
4-adult • Penny Carnival for ages 3-12
• Skiing and snowboarding opportunities • Strength &Conditioning for grades 7-12
for ages 5-adult • Safety Camp for grades 2-5
• Indoor and outdoor soccer for ages 4-12 • Exercising Fun for ages 3-5 with parent
• Floor Hockey for ages 4-6 • Adult Fitness classes
• Wonderful Outdoor World for ages 7-12
• Sports Samplers for ages 4-6`h grade
• Services:
• Warming House Supervision • Coordinate outdoor field and court use
• Management of Emporium teen center and maintenance
• Clearinghouse for community athletic • Reserve park shelters for the City of Elk
associations River
• Coordinate ice skates for sale for Skating • Assisting the Elk River Arena with the
Academy participants programs they offer
Community Events we participated in:
• Rogers Fun Fest • Elk River 4th of July Festival
Partners:
• ISD 728 Community Education • Boys and Girls Club
• ISD 728 Early Childhood Family • Park commissions
Education • ISD 728 Athletics
• Elk River Arena • Various community groups providing
• Various athletic associations recreational opportunities
•
Department Achievements for
•
• Successfully expanded organized playground type programs.
• The addition of daytime preschool and toddler programs.
• The addition of adult fitness programming.
• Reserved 2,829 hours of recreational facilities. Of these total hours 1,208 are Elk River park
shelters, 1,446 are Elk River athletic facilities, 22 are Otsego athletic facilities, 99 are Rogers
athletic facilities and 54 are Zimmerman athletic facilities.
• Increase in participation.
• Increased marketing efforts and strategies, including continual development of our website,
which averages approximately 350 hits per month. •
ritk c„ e, 11! r kflk;717:4 '14.1
1Z:
•
• Increase awareness of new Elk River Recreation Department
• Continued program development
• Continue to increase participation
• Continue to strengthen relationships with other community groups who provide program
opportunities to residents
• Continue to expand programming and facilities in the parks
• Continue to increase awareness of our programs and services
S
•
t,
Yearly Participation Growth Comparison
10000
9106
9000 — 8390
H 8000 —
z
P. 7000 — 6629 Ra�;
v 1
P 6000 -
5000 4175 4273 4781 ) iIy. I. ,,,..„,„ ...„.. „,.,4000 3845
ac 3000 — 2; r g ',
Z 2000 — 1411
1000 ''"ji
0 e �" > ,_.,,
1992 1993 1994 1995 1996 1997 1998 1999 2000 2001
YEAR
•
2001 Residency Comparison
Oti,r
Hassan --.
L k River
46'7
f
Rogers , : y^` 4'f" * '
Otsego
18%
Elk River 4253 Otsego I607 Rogers 974
Hassan 520 Non-Residents 1752
•
r
Street/Park
Department
Annual Report
2001
•
tM9: .a„uzx :.a: ,+ ,,. :r...+::.nax5rr.a,.<;=r ,. f»:.a, -'..z
Mission Statement
It is the mission of the Street/Park Department to provide
prompt and courteous services to area residents in a
financially responsible manner. In doing so, we strive to be
safety conscious, creative, helpful, ambitious, and
• understanding as we do whatever tasks are laid before us.
Department Staff •
Philip Hals, Superintendent 1/83
Terry Mack, Maintenance II 3/75
Mark Thompson,Assistant Superintendent 9/81
Dennis Jenson, Maintenance II 4/86
Terry Bye, Park Foreman 10/87
Milton Tuttle, Maintenance II 7/88
Jerry Mackedanz, Maintenance II (part time) 3/94
Joe Pipenhagen, Maintenance II 1/95
Chris Holzem, Maintenance II 10/95
Bob Mahutga, Mechanic 3/97
Phil Barsody, Maintenance I 12/97 •
Sara Onarheim, Office Worker/Sign Maker 9/98
Dennis Toth, Maintenance II 10/98
Amy Borst, Maintenance I (4/91 to 11/97) 3/99
Steve Stoffers, Maintenance I 12/00
Darwin Schuur, Part time 5/00
Don Karstens, Seasonal Part time 5/01
Gary Lore, Maintenance I 6/01
Case Hayward, Share time with Ice Arena
Paul Koehler, Part time
Sue Herrbolt, Custodial Staff
Allen Pudlick, Custodial Staff •
Year in Review
• •
Street Projects Completed
Seal Coating: The annual seal coating for 2001 included Jackson from Hwy. 169 to Main
Street, Main Street from Hwy. 10 to Orono Bridge, Riverview Heights, Grandview Addition,
Country Crossings III, Heritage Landing and Mississippi Oaks.
Crack fi ling: The first line of defense in the war on potholes is typically done in the year
prior to seal coating. The 2001 crack fill areas included Business Center Drive,Victoria Drive,
North Meadows, Ranch Road, Fresno Street,Avon Acres, Nordic Hills, Ridgewood Hills,
Mississippi Heights and 225th Avenue.
Cold Mill Patches: In 2001,we used a different technique to patch cross cracks and
depressions on Jackson Avenue. We used a cold mill planer attachment on our skid loader to
cut into the bituminous, then switched the skid loader to a paver attachment that we built in
our shop to patch the cut outs. The system proved to be very successful.
Bituminous Patches and Overlay: Bauerly Brothers of Sauk Rapids paved the overlay
project including the following assessed overlays: Victoria Lane, Sunset Ridge, 197`h/198t
Avenue from Evans Street to Ulysess Street, Paradise Park, Pinewood Addition, Freeport
from School Street to Main Street, 2215'Avenue from County Road 1 to Ridges of Rice Lake
and Jarvis Street from County Road 70 to north city limits. Elk River Bituminous, Inc.
applied paver patches in Heavenly Hills, Deerfield II, and 173'd and Tyler.
Shouldering: City street crew shouldered the overlayed areas on I97`h/198`h Avenue,Jarvis
Street, 2215`Avenue and 8th Street..
• Surface Water Management: A contractor installed culverts at three sites: 197`h Avenue
near Zebulon, 2"d and Evans, and Simonet Drive. City crews built the catch basins and
patched the bituminous at each site.
Gravel Roads: Each year we try to add Class 5 to about one mile of gravel roads. In 2001,
we used the allotted Class 5 to patch weak places on several of our gravel roads.
Other Projects: Rearrange our offices,remodel a shop mezzanine into a new break room.
Move the mechanic shop from the east end of the building to the west end. Landscape the ice
arena.
Park Projects Completed
Orono Park: Poured concrete picnic table slabs,install irrigation and remove bleachers at
Kuss Field, and prairie restoration project along Hwy 10.
Lion's Park: Poured concrete picnic table slabs, and assist with soil correction for Lion's
Park Center.
Barrington Park: Installed additional playground equipment including a concrete perimeter.
Riverplace Park: Installed new playground equipment including a concrete sidewalk
perimeter,bituminous trail, basketball court, BMX track, and new seeding.
Meadow Park: Installed swing set.
Camp Cozy Park: Assisted Eagle Scout project with fence,gate, and boulders.
Trott Brook Park: Installed windows in barn shelter and water hydrant for skating area.
Oak Savannah Park: Prairie restoration project and memorial site.
Softball Complex: Removed bleachers.
• Hillside Park: Assisted volunteers with mountain bike trails and parking lot.
ERYAC: Constructed BMX track and poured concrete player bench pads and bleacher pads.
Lafayette Woods: Constructed woodchip trail.
Recycling
In April each year, the Street/Park Department hosts a City Clean-up Day that has been very
•
successful. This effort is coordinated by Building and Zoning Department and is staffed by
city workers and volunteers. Contractors collect and recycle appliances and tires. Furniture
that is serviceable is collected by Goodwill and the unserviceable furniture is collected by local
trash haulers and taken to the RDF Plant. City workers collect and process the scrap metal
and batteries before selling them to local scrap metal dealers.
Our largest commitment to recycling is the brush and lawn waste drop off facility. In 2001,
we spent 464 hours for equipment and labor to process, haul and compost the material
collected. This facility is very popular with the residents, but it requires a great deal more
department time than I ever imagined. We transported about 5,304 c.y. of compost material
or approximately 442 loads.
In 2001, our oil/oil filters and anti-freeze recycling public drop-off collected 2,860 gallons of
used oil, which was recycled through OSI and 400 gallons of anti-freeze was collected and just
stored. We crushed and recycled approximately 1,330 oil filters. Once processed, the oil
filters then fit into three 55 gallon containers that were recycled through OSI.
City Tree Program
Each household is eligible for two city funded twenty-five dollar discount coupons towards
the purchase of shade trees from Steve's Nursery or Better Yards & Gardens. To make the
program even more attractive, the nurseries each offer an additional 15% discount towards the
purchase price of the trees. •
Conifers are available for residents to purchase at a reduced cost. Street/Park staff orders the
trees for residents to pick up at the street garage.
The response has been overwhelming, and in 2001 we issued 200 shade tree certificates with
146 redeemed for shade trees at the nurseries and sold 147 conifers
i
•
Department Goals for 2002
SHORT TERM GOALS
Street Department:
• Continue to improve communication with the public regarding snow plowing
policy, road restrictions,pothole patching, seal coating, crack filling,recycling
yard waste, brush and used oil, and other services offered by the department.
• Continue our annual seal coating program. Areas scheduled for seal coating
are Nordic Hills, Ridgewood Hills,Avon Acres, Ranch Road, Fresno Street,
Mississippi Heights,Victoria Drive and 225th Street.
• Improve the drainage on Highland Road near Jackson Road.
• Start a "snow plow" safety program for elementary students.
• Do a mailbox program for cul-de-sacs to improve plow-ability.
• Add a snow plowing route (primarily in the eastern area).
• Add a loader snow plowing route (new City Hall and cul-de-sacs).
Shop Area Improvements:
• Replace our present salt storage building with a new, larger facility.
• Construct a cold storage building.
• • Improve the compost and brush drop off facility.
Park Goals:
• Complete the inside improvements at the Trott Brook Barn.
• Landscape the new Lion's Park building and rebuild the trail lights.
• Pour concrete pads and assemble bleachers at Kuss Field/softball complex.
• Expand the parking lot and install a kiosk at Hillside Park.
• Install bleachers and irrigation at YAC fields and seed fields 5 & 6.
• Install garbage corral and park benches at Barrington Park.
• Install additional playground equipment at Baldwin Park.
• Install new playground equipment at Mississippi Oaks.
• Install new playground equipment at Fresno Park.
• Plant trees and landscape at Riverplace Park.
• Install safety fencing and landscape at Deerfield IV Park.
• Plant trees and landscape Riverplace Park.
Employee Goals:
• Add one Maintenance I worker for additional park work and new snow
plowing route (late 2002).
• Add one Maintenance I worker for additional park work and new loader snow
• plowing route (spring 2003).
LONG TERM GOALS
•
Street Datent:
• Start ep r a street and sidewalk rehabilitation in the old part of town.
• Start paving high traffic gravel roads.
• Institute a city wide pavement management program.
Park Goals:
• Hard surface a hockey rink at Lions Park for use as summer roller hockey.
• Build a skateboard park at Lions Park.
• Develop Hillside Park.
• Improvements at Orono Park including relocating the beach parking area, and
cul-de-sac Gary Street.
•
•
•
Statistics
TEN YEAR EQUIPMENT PURCHASE PROJECTIONS
2002 Tandem Axle Dump Truck w/ Plow Equip. $140,000
Athletic Field Groomers 13,000
Asphalt Patching Trailer 15,000
Pick up Truck 4x4 20,000
Dump Box and Hoist-Unit 220 5.000
$193,000
2003 Front End Loader w/ Plow &Wing $145,000
1 Ton Dump Truck 40,000
Pick up Truck 4x4 22,000
Infra Red Patcher 15,000
Unspecified Small Equipment 10.000
$232,000
2004 Single Axle Dump Truck w/ Plow Equip. $125,000
Sidewalk Plow 90,000
Trailer 15,000
Unspecified Small Equipment 10,000
$240,000
• 2005 Sweeper $150,000
Turf Mower or Tractor&Tow Behind 55,000
Pick up Truck 25,000
Unspecified Small Equipment 10.000
$240,000
2006 Single Axle Dump Truck w/ Plow Equip. $150,000
Zero Turn Mower 12,000
Athletic Field Groomer 15,000
Beach Groomer 15,000
Skid Loader (Trade in) 20,000
Building Roof Replacement 50,000
Unspecified Small Equipment 10.000
$272,000
2007 Single Axle Dump Truck w/ Plow Equip. $157,000
Pick up Truck 27,000
1 Ton Dump or Stake Truck 50,000
Unspecified Small Equipment 10.000
$244,000
2008 Front End Loader $175,000
• Grader Trade (Used) 100,000
Unspecified Small Equipment 10.000
$285,000
2009 Tandem Axle Dump Truck w/ Plow Equip. $215,000
Turf Mower 60,000
•
Pick up Truck 30,000
Unspecified Small Equipment 10.000
$315,000
2010 Single Axle Dump Truck w/ Plow Equip. $185,000
Utility Tractor 40,000
Athletic Field Groomer 20,000
Bucket Truck (Used) 50,000
Unspecified Small Equipment 10.000
$305,000
2011 Single Axle Dump Truck w/ Plow Equip. $195,000
One Ton Dump Truck 70,000
Zero Turn Mower 15,000
Unspecified Small Equipment 10.000
$290,000
2012 Single Axle Dump Truck w/Plow Equip. $200,000
Turf Mower 75,000
Unspecified Small Equipment 10,000
Building Expansion 2.000,000
2,285,000 •
•
S
DEPARTMENT TIME
HOURS 2001 2000 1999
Admin. 5550 5000 5000
Athletic Field Maint. 908 832 776
Brush Cutting 40 280 440
Compost/Recycling 912 568 464
Computer Records & Mapping 16 8 144
Crack Fill 693 976 880
Custodial Service 3240 2720
Drainage 405 120 232
Equip Modification 162 40 64
Equipment Repair 3168 3768 3864
ERYAC Field Dev. 270 210 264
Gravel Roads 660 672 552
Hiking/Biking Trails—Maint. 300 260 952
Inspections 90
Inter-Departmental Services 540 792 528
Irrigation 405 368 228
July 4`1' 135 72 136
Misc. 828 760 1944
Mowing Contract 360 320 280
Mowing Turf 2760 1880 1624
Paint Striping 495 440 584
Park Development 3258 1900 1336
Park Maintenance 1440 2584 2000
Road Side Mowing 288 160 224
Shade Tree 270 720 536
Signs 774 392 520
Skating Rinks 990 1200 832
Snow&Ice 3474 2776 2752
Special Projects * (See Below)
Emergency Assistance-Storms, Flooding, etc. 72
Streets (overlay) 603 120 528
Streets Patching 716 240 432
Streets Shouldering 396 80 144
Sweeping 1611 1168 1696
Training 693 872 1160
Woodland Trails 144
• Boys & Girls Club (Lions) 64
• Meadowvale Soccer Field 40
• Disaster Exercise 64
• Downtown Sidewalks 333
• Public Works Bldg. 1332
• Y2K 64