4.6. SR 07-07-2014 City of
Elk=' Request for Action
River
To Item Number
Mayor and City Council 4.6
Agenda Section Meeting Date Prepared by
Consent July 7, 2014 Jessica Miller, Executive Secretary/Deputy City
Clerk
Item Description Reviewed by
Special Event Permit—Sherburne County Tina Allard, City Clerk
Agricultural Society Reviewed by
Cal Portner, City Administrator
Action Requested
Approve,by motion,a special event permit for the Sherburne County Agricultural Society for the
Sherburne County fair and parade,July 17—20, 2014, subject to the following conditions:
1. Applicant shall provide garbage cleanup immediately following the parade.
2. Signs shall be installed at the following locations no later than July 12, 2014:
a. Main Street and Morton Avenue (alerting westbound traffic)
b. West of Orono Road at Main Street and Joplin Street (alerting eastbound traffic)
c. On Joplin Street at Orono Parkway (alerting southbound traffic)
d. Proctor Avenue and Main Street (alerting southbound traffic)
The signs shall state:
Main Street Closed
July 19
10:00 a.m. -Noon
Parade
3. Applicant shall provide portable toilets and inform all parade staff of the location for the toilets
during parade staging.
4. Applicant shall ensure that all applicable fire codes have been met and all tents must be inspected
by the fire marshal prior to opening.Applicant is responsible for contacting the fire marshal at
763.635.1110 to arrange for an inspection.
5. Applicant shall provide the Elk River Fire Department,Division of Emergency Management,
with a copy of the Emergency Operations Plan to include, but not limited to,appropriate annexes
for severe weather.
6. Access to the public safety facility,including the rear entrance area, shall not be obstructed.
7. Candy may be handed out at the parade but is not permitted to be thrown from moving objects.
Background/Discussion
The Sherburne County fair is scheduled for July 17-20, 2014. The parade is scheduled for Saturday,
July 19 at 10:00 a.m. Information about this event can be obtained at www.sherburnecountyfair.org.
The parade route will begin on Main Street at Proctor Avenue and continue to the fairgrounds via Orono
Parkway.
P a w E R E U 6 Y
NaA f RE]
The Minnesota Department of Health inspects the food vendors and tests the water supply on an annual
basis. Multiple holding tanks for solid waste are pumped as needed. The fairgrounds will have numerous
portable toilets. Security plans are submitted to the Sherburne County Sheriffs Department.
Financial Impact
Community service officers will install and remove no parking signage along the parade route. The Police
Department usually supplies approximately 20 staff members made up of reserves and sworn officers to
assist with blocking intersections and directing traffic.
Attachments
■ Parade route
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