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6. HPSR 07-17-2014 .. it c ity of Ek Meeting of the Heritage Preservation Commission 'ver Held at the Elk River City Hall March 20, 2014 Members Present: Chair Lindberg, Commissioners Mortensen, Fox, and Rohlf Members Absent: Commissioner VanPatten Staff Present: Planner Zack Carlton, Park Planner-Planner Chris Leeseberg Also Present: Council Liaison Stewart Wilson I. Call Meeting to Order Pursuant to due call and notice thereof, the meeting of the Heritage Preservation Commission was called to order at 6:05 p.m. by Chair Lindberg. 2. Pledge of Allegiance The Pledge of Allegiance was recited. 3. Consider 3/20/2014 Agenda Moved by Commissioner Fox and seconded by Commissioner Mortensen to approve the March 20, 2014, agenda. Motion carried 4-0. 4. February 20, 2014, Minutes Moved by Commissioner Mortensen and seconded by Commissioner Fox to approve the February,2014, minutes. Motion carried 3-0, Commissioner Rohlf abstained. 5. Oath of Office — Lance Lindberg & Debra Mortensen. Lance Lindberg and Debra Mortensen were sworn in as Heritage Preservation Commissioners at this time. 6. Election of Officers Chair Lindberg stated that he enjoys being a Commissioner and has enjoyed holding the Chair position,but would like to step down as Chair if someone is interested. Commissioner Fox stated that he was interested in the position. Motion by Commissioner Rohlf and seconded by Commissioner Mortensen to elect Joshua Fox to serve as Heritage Preservation Commission Chair. Motion carried 4-0. Heritage Preservation Commission Meeting Elk River City Hall March 20,2014 Motion by Commissioner Lindberg and seconded by Commissioner Rohlf to elect Debra Mortensen to serve as Heritage Preservation Commission Vice Chair. Motion carried 4-0. 7. General Business No general business. 8.1 SCSU Walking Tour Update Chair Fox provided a brief project update and mentioned a tour with the St. Cloud State project representatives and the Heritage Preservation Commission.A tour will be discussed at a later date. 8.2 Discuss Water Tower Subcommittee Chair Fox noted that the City Council approved the formation of the subcommittee during their March 3, 2014, meeting. During their first meeting, the subcommittee will outline the goals and vision. Commissioner Mortensen stated that she has been researching the costs associated with the restoration of a water tower and what processes other cities have taken in their restoration efforts. Council Liaison Wilson asked if the costs were similar to the earlier quotes Elk River received for their project. Commissioner Mortensen stated they were and said she is interest in serving on the subcommittee. Chair Fox expressed interest in serving as the second representative from the Heritage Preservation Commission. He discussed a rotating schedule to give other Commissioners an opportunity to attend the meeting. Mr. Carlton noted that the grant the Commission applied for to fund a historic structures report will move forward to a public hearing on April 17, 2014, and that each applicant has an opportunity to make a presentation about their project. 8.3 Review Research about Forming a 501 (c) (3) Organization Chair Fox discussed the process to form a 501 (c) (3) organization and will present additional information on the process at the subcommittee meeting on April 8,2014. Commissioner Rohlf mentioned that a fiscal agent may be an alternative to the subcommittee forming their own 501 (c) (3). He said that he has experience with the process and that Sherburne County may be able to act as a fiscal agent. The agent must be a non-profit to hold the money. Council Liaison Wilson suggested meeting with Mike Brubaker from Sherburne County to discuss the possibility of a working with them as a fiscal agent. Hentage Preservation Commission Meeting Elk River City Hall March 20,2014 Chair Fox suggested discussing this further at the subcommittee meeting. 8.4 The AASLH Annual Meeting Mr. Carlton stated that the scholarship for attendance to the AASLH annual meeting can fund up to two attendees. One attendee should be staff, and he asked for a member of the Commission that would be interested in attending. Commissioner Mortensen said she is interested in attending. Mr. Carlton will include Commissioner Mortensen on the scholarship application. 8.5 Comprehensive Plan Update Mr. Leeseberg gave an update on the comprehensive plan, major changes from the 2004 plan, and the review process. He encouraged Commission members to read through the plan and provide comments to staff at their April 17, 2014, meeting. Commissioner Rohlf asked about the development reserve district. He is concerned about what will happen if the underlying land use in the mining area is removed and changed to development reserve. This may prove to be a challenge down the road. 7. Adjournment There being no further business, Chair Fox adjourned the meeting of the Elk River Heritage Preservation Commission at 6:52 p.m. Tina Allard City Clerk Chair Fox Heritage Preservation Commission Chair