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7.1 HPSR 07-17-2014 Carlton, Zachary From: Michael Koop <michael.koop @mnhs.org> Sent: Thursday, May 15, 2014 12:26 PM To: Carlton,Zachary Subject: CLG grants--new and current Attachments: FAQ on Conditions Assessments_2014JAN.pdf Hi Zack, When the Grants Review Committee recommended approval of Elk River's CLG grant on April 17, it was on the condition that the scope of work for the project be revised to prepare a Condition Assessment(CA)rather than a Historic Structure Report(HSR). While this may come as a surprise, when SHPO staff reviewed the grant application it was clear that the budget was insufficient to prepare a HSR. In staffs opinion,having a CA completed should suffice in meeting the City's goal of considering next steps toward rehabilitation of the water tower. Attached is an informational sheet that explains what a Condition Assessment is. This was prepared by Catherine Sandlund in our office, so if you have questions about CAs you may want to contact her directly. Catherine's email is catherine.sandlund Ca)nuihs.orl; or call 651.259.3463. The CA info sheet will be included as an attachment to the CLG grant agreement that will be mailed to you. On a separate note, Mandy Skypala, my colleague who administers CLG and other grants, wanted me to remind you that we need final products and fiscal documentation (e.g. cancelled checks) for last year's CLG grant. The grant funded an archaeological survey; the federal project number is 27-13-51930.002. Since you were not with the city when this project was underway, I can mention that Mandy sent an email to Jeremy Barnhart outlining what we need to close out the grant. Mandy was not able to find that email, so hopefully Jeremy still has it. Let me know if you have any questions regarding the new CLG grant for the Condition Assessment. Regards, Michael Michael Koop State Historic Preservation Office Minnesota Historical Society 345 Kellogg Blvd. West St. Paul, MN 55102 651.259.3452 michael.koop@mnhs.org www.mnhs.org/shpo 1 BUILDING CONDITION ASSESSMENT FAQ WHAT IS A HISTORIC BUILDING CONDITIONS ASSESSMENTS SHOULD: ASSESSMENT? Prioritize problem areas Condition Assessments are one way to understanding how buildings were Take the form of a written report constructed,used,and maintained. Utilize a variety of inspection methods such Conditions Assessments examine the various as hands-on, visual, or noninvasive testing mechanisms that affect the structural and material condition of the building."Whether Identify/describe existing building conditions done for research purposes or as a precursor Identify/describe character defining features to restoration work,all condition assessments and significant construction methods have two primary objectives:to identify Provide: materials and features,and evaluate their —brief historic overview condition."' —a set of systematic photographs with a photo key —drawings/sketches that clarify or WHO SHOULD CONDUCT THE better describe conditions ASSESSMENT? -suggested interventions for problem areas —initial cost estimate for treatment Condition Assessments should be completed Describe age, material, & condition of: by a professional who meets the Secretary of —the site, vegetation, slope of the Interior's Professional Qualifications for ground, and drainage. Historic Architecture (see footnote 2). —the structural system: foundations, walls, beams, rafters, etc —the windows and doors IS IT THE SAME THING AS —the roof and materials, and any CONSTRUCTION exterior components such as siding DOCUMENTS? -the finishes of the interior including walls, floors, ceiling, cabinetry, etc Preservation planning is very important to —the building systems: mechanical, electrical, and specialty systems good building stewardship. Completion of a — porches, decks, patios, etc, planning report is critical before construction projects begin. However,conditions ASSESSMENTS MAY ALSO: assessments cannot,and will,not be accepted Provide: as a Scope of Work for future bricks and — measured architectural drawings of mortar grants projects. Conditions the building (including elevations) Assessments cannot be used as construction — plans and specifications for documents for contractors.Additional suggested construction work planning and design is required after the Focus on one building system such as initial assessment to create the necessary Envelop, Masonry, HVAC System, project drawings and specifications. Structural System, or Interior Finishes BUILDING CONDITION ASSESSMENT FAQ HOW IS THIS DIFFERENT THAN A HISTORIC STRUCTURES INFORMATION AND RESOURCES: REPORT OR A REUSE PLAN? Preservation Briefs: Because Conditions Assessments are not as in- depth as a Historic Structures Reports (HSR)an www.nps.gov/tps/how-to-preserve/briefs.htm overall treatment recommendation is not a The Standards: required end product. (The Standards offer four distinct approaches to the overall treatment of www.nps.gov/tps/standards/four- historic properties) For that reason,it is treatments.htm suggested that the Preservation treatment is Professional Qualification Standards: utilized until a full HSR can be completed. Preservation focuses on the maintenance and www.nps.gov/history/locallaw/arch_stnds _9.htm repair of existing historic materials and retention of a property's form as it has evolved Pre-Planning Legacy Grant Information: over time.More information about Historic http.//legacy.mnhs.org Structures Reports visit: www.nps.gov/history/hps/tps/briefs/brief43.htm Because Conditions Assessments do not include economic analysis and other indirect structural analysis they do not take the place of a Historic Building Reuse Plan. For more information on ' Condition Assessments: Tips For Historic Building reuse studies visit: Owners By Ed Fitzgerald On August 31, 2010 In Architecture & Engineering www.mnhs.org/shpo/planning/reuse.htm " SOI Qualifications for Historic Architecture:The minimum professional qualifications in historic architecture are a professional degree in architecture or a State license to practice architecture, plus one of AFTER THE ASSESSMENT: the following. At least one year of graduate study in architectural preservation, American architectural history, preservation planning, or closely related field, While the Assessment provides valuable or At least one year of full time professional experience on historic preservation projects.Such as information about the problem areas,further graduate study or experience shall include detailed planning and design is necessary to undertake a investigations of historic structures, preparation of historic structures research reports,and preparation successful preservation project. Once the high of plans and specifications for preservation projects. priority problem areas have been identified a Historic Architect should be contracted with to refine the project plan,create drawings, and specifications for the proposed treatment that can be used to direct construct work.