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6.1. ERMUSR 07-15-2014 Elk River Municipal Utilities UTILITIES COMMISSION MEETING TO: FROM: Elk River Municipal Utilities Commission Troy Adams, P.E.—General Manager John Dietz—Chair Al Nadeau—Vice Chair Daryl Thompson—Trustee MEETING DATE: AGENDA ITEM NUMBER: July 15, 2014 6.l a SUBJECT: Staff Updates—General Manager DISCUSSION: • Continuing to work on Employee Handbook with labor law counsel. This has taken longer than anticipated due to work load and scheduling. Management has identified a number of updates to propose. Also,there have been a few changes in labor laws that need to be updated. • In addition to the Employee Handbook, staff has been working on developing a Governance Handbook that will include: governance principles, descriptions and roles of the Commission and individual Commissioner positions, and descriptions and roles of the current Committees. Potentially as soon as August,this manual will be presented to the Commission for input and direction. The intent for this handbook would be to include this with a Governance Manual which would also include information such as: By-Laws, Statutes and Ordinances regarding the authorities of the Utilities and Commission, an overview of the history of ERMU, an organizational chart for ERMU, Conflicts of Interest Policy, Data Practices information, Open Meeting law information, and an overview of the fiduciary responsibilities of the Commissioners. • In June I participated in the RFP review and selection process for the City's Mining Area Study with City staff. The Council has now awarded the project and I will be participating in a kick off meeting with the City later this month. • Minnesota Municipal Utilities Association(MMUA) will hold their next board meeting in conjunction with their Annual Summer Conference. The conference will be August 18-20 in Alexandria, MN. If any of the Commissioners are interested in attending all or '.{ 1 EBEB i h I ® Page 1 of 3 INATUPEI Reliable Public' Power Provider P O W E R E D T o S E R V E 76 part of the Conference,please let me know as soon as possible. The conference brochure is attached. • The Minnesota Municipal Power Agency(MMPA)Annual Meeting and Dinner will be held in North St. Paul this year on Tuesday, July 22. The next MMPA board meeting will be held in prior to the annual meeting. • I have been working with City staff to help Sherburne County apply for MN Shovel Ready Certification. • Utilities, City, and Sherburne County staff met to review comments from the DNR on the Elk River Dam Emergency Action Plan that was approved by the Commission and Council last month. The DNR comments will result in an EAP revision. This will be brought back to the Commission at a future meeting. • I have begun the process for manager annual reviews. Because of the heavy workload, we will work to coordinate the review times as needed for each of the managers. • Before wrap-up and final inspection of the most recent Sprint antenna upgrade to three of ERMU's water tower has been completed, Sprint has contacted me to discuss their next round of upgrades. These new upgrades may require lease agreement revisions or addendums because of the increased number of attachments. It would appear that this will be an ongoing process with continual upgrade projects. The result for ERMU may be additional compensation for attachments but also additional administration, plan review, inspection, and legal labor. On a similar note, Verizon has been working with staff and our engineering consultant on their installations to our Gary Street and Johnson Street water towers. • Along with City staff, I will be participating in a City Council Candidates and Staff Info Meeting. This is an opportunity to meet the candidates and provide an overview the Utilities and what role we play in city government. I really appreciate the Cal Portner, the City Administrator, includes ERMU in the meeting. This is a great opportunity to showcase our relationship with the City and our value to the community. • American Public Power Association(APPA)recently released a new video, Meet the APPA Government Relations Team. The video highlight APPA's work to represent public power interests on behalf their member municipal utilities. Some of this video was recorded during their Legislative Rally in Washington D.C. earlier this year. John Dietz, Daryl Thompson, and I attended this APPA event. All three made the video. The video can be found at: http://videos.publicpower.org/meet-the-appa-government- relations-team • Great River Energy has begun the demolition of their old headquarters building in Elk River. Attached are some pictures of the work in process. POWERED 11 - Page 2 of 3 NATURE Reliable Public Power Provider P O W E R E D T o S E R V E 77 ATTACHMENTS: • MMUA Annual Summer Conference Brochure • Great River Energy Pictures w PDNEDED DI Ill Page 3 of 3 NATURE Reliable Public Power Provider P O W E R E D T o S v E 78 V f.), J or „) ,)or o'D t) t''') e) 4 - Arilifil Efe lifirififffig -....) ...., - r or- %-).. . .....1 Ar 'z"•). - fr -- - ra- le- ....■ i -,„ , of r 9 ., ......)_ .. -- --. t... Annual : Summer 4Lip rio (4 CI r _ Conference (47 (4 G r..;„ August 18 - 20, 2014 il G 2 7 , , . , ., . v . , „ Arrowwood Resort Or #1::) ‘ ...) .0r- Alexandria, -tri , Minnesota r fi tr.) tr) -if) 1 ., J , 0 f) e) tiAvi, r 4 ' A 2014 Summer Conference - Tentative Program Sunday, August 17 7:00-9:00 pm MMUA Board of Directors Meeting Monday, August 18 8:00-12:30 MMUA Board of Directors Meeting (continued) 1:00 Golf"Best Ball Scramble"Tournament The Atikwa Golf Course 12:00-6:00 Conference Registration 1:00 Central Lakes Bike Trail—Alexandria 12:00-1:00 Check-in for Golf Tournament The Atikwa Golf Course 4:00 Resort Check-In 12:00-12:30 Check-in for Bike Ride(lobby) 6:30-9:00 Welcome Reception &Outdoor BBQ Tuesday, August 19 2:30-3:00 Refreshment Break 6:30-10:30 Breakfast served— Lake Cafe 3:00-3:45 Lighting as a Service 8:00-8:15 Welcome and Opening Remarks Justin Loidolt, Inovus Solar 8:15 9:45 Taking Care of Business 3:45-4:30 Rewriting the Rural Narrative Kelly Asche, Center for Small Towns John Miner, Collaborative Learning 9:45-10:00 Refreshment Break 5:00-7:00 Tradeshow and Reception 10:00-10:45 Effect of Wide Spread Roof Top Solar Deployment 7:00 Banquet,Awards&Entertainment On Retail Rate Recovery of Local Distribution Costs by Ole&Elmer Dave Berg, Dave Berg Consulting J p ;y 10:45-11:45 The Washington Scene R 4.. Michael Nolan, MMUA Washington Rep. � � 11:45 Luncheon—Lake Darling Ballroom 'r Ulf le 1:00-1:45 Designing an Electric Vehicle Tariff �A.. Doug Larson, Dakota Electric 1:45-2:30 Wastewater Treatment Efficiency 2.0 Lissa Pawlisch, Clean Energy Resource and Lindsay Wimmer, U of M CERT's Wednesday, August 20 6:30-10:30 Breakfast served— Lake Cafe 10:00-10:45 Emerging Issues in Surface Water Planning Randy Neprash, Stantec (Meeting for Regular&Affiliate Members Only) 10:45-11:30 State Legislative Developments 8:00-8:30 MMUA Business Meeting MMUA Staff Bill Black and Greg Oxley with 8:30-9:15 EPA NSPS for Existing Plants Dan Boyce, East Grand Forks Water&Light Robert Jagusch, MMUA and Doug Carnival, McGrann Shea 9:15-9:45 Alliant Service Territory Sale 11:30-12:00 Issues Round-Up Kathleen Brennan, McGrann Shea et al. MMUA Staff 9:45-10:00 Refreshment Break Jack Kegel, Robert Jagusch and Mike Willetts 80 2014 Summer Conference MMUA Golf Tournament N Date: Monday, August 18 E 'Location:Arrowwood's Atikwa Golf Course 11,111,t ur N 1'l1 ���, Registration: Must be pre-registered with MMUA to golf i , a-. dP lr 111111 ' Start time: 1:00 pm shot-gun start Format: Best Ball Scramble Tournament MMUA's popular golf tournament will be played on Arrowwood's Atikwa golf course. The shot-gun start will be at 1:00 pm,with check-in at the golf course beginning at noon. Everyone needs to pre-register as an individual or as a scramble team on the MMUA registration form AND register Iwith Arrowwood with either a lodging package or the Monday golf options on their reservation form (on page 4) . Arrowwood will not allow walk-ins. Conference attendees will not be charged a tournament fee, however, you do not need to attend the conference to play in the tournament. Golf tournament fees: Full Conference Attendees—no charge Golf Tournament Only—$30 per person Individual players will be assigned to a team. If you prefer to golf with someone specific, please note that on your registration form.We will try to accommodate you. When registering with a team, please be sure to talk with those people in advance to make sure they are not already registered with another team. Please Register by August 4, 2014 by using the conference registration form on page 5. MMUA Bike Ride Date: Monday, August 18 - ' 1111H, Registration: Meet in Arrowwood Lobby by 12:30 pm r ~ Start time: 1:00 m 4 p f, Starting Location: Central Lakes Trail (by Ole the Viking) Join us for MMUA's annual bike ride on the black-topped Central Lakes Trail.The ride will be out and back so you can turn around at your desired distance. Bikes and helmets will be available for rent or you can bring your own.The ride will start and end at Ole the Viking located in Alexandria next to the trail. It will be an afternoon of fun and beautiful Minnesota scenery. Please register in advance for the ride. We will also take registrations the day of the ride.To rent a bike, please call Jake's Bikes at 320-219-7433.You will pick up and pay for your bike rental at the bike shop prior to the start of the ride.The bike shop is only a block away from the trail. 81 MN Municipal Utilities Association August 18-20, 2014 Arrowwood Resort & Conference Center Reservation Form PREFERRED LODGING HELD UNTIL July 27, 2014 GROUP PACKAGE Mr./Mrs./Ms. $468.17 Single Occupancy, Per Person Entire Package Street $316.40 Double Occupancy, Per Person Entire Package City St Zip Package includes: Overnight accommodations for two(2) nights, dinner on Monday, breakfast, lunch and dinner on Tuesday, Day Phone( ) breakfast on Wednesday,golf green fees for Monday, up to 4 waterpark passes to the Big Splash, non-motorized recreation, tax Email address and gratuity. (Golf Carts are not included) Arrival Date: /_ Departure Date_/ #Nights_ GOLF CART-$14.00 per person Adults: Children: (Under 18) If you checked double occupancy above, you must list your roommate below and mail or fax your forms together; otherwise, Special Requests: (i.e. Room accessibility,dietary,etc.) your reservation will be changed to the single occupancy rate. Explain: ROOMMATE'S NAME: All of our guestrooms are non-smoking. ** Children stay Free in Guestrooms, Meal Package Method of Payment: $56.25/Inclusive for children 5-12 Check-Must be sent with form Package Includes: Dinner on Monday; Breakfast, lunch and Purchase Order-Must be complete and sent with form. Dinner on Tuesday; Breakfast on Wednesday; Tax and Service Credit Card-Card Charged Upon Receipt of Form Charge. Visa MasterCard American Express Discover ** For those attendees that would like to arrive on Sunday, Card# Exp. / August 17, 2014, the guestroom rate is $109 per room, plus tax. Cardholder's Name: Signature: Cottages & Town homes are available please call Kristi Bjerkaas at 320-759-5010 for information and prices. NO RESERVATIONS ACCEPTED WITHOUT FORM ADULT MEAL PACKAGE MAIL OR FAX ENTIRE FORM TO: $141.66 per Person Inclusive Arrowwood Resort &Conference Center Package includes: Dinner on Monday, breakfast, lunch and dinner 2100 Arrowwood Lane NW on Tuesday, Breakfast on Wednesday, tax and gratuity. Alexandria, MN 56308 MONDAY GOLF OPTIONS: FAX: 320-762-0133 DINNER & GOLF PACKAGE -$78.25 Per person CANCELLATION POLICY Package Includes: BBQ Dinner, Golf Greens Fees, Golf Cart, Tax MEMORIAL DAY-LABOR DAY and Gratuity for Monday Upon making the reservation,the individual's credit card will be charged a$100.00 advance payment fee per room reserved. If the reservation GOLF ONLY-$42.75 Per person is cancelled 31 days or more prior to the arrival date,the advance Package Includes: Golf Greens Fees, Golf Cart and Tax payment will be refunded less a$25.00 processing fee. If the reservation is cancelled within 30 days of the arrival date,the$100.00 advance payment will be forfeited. If the reservation is cancelled within 72 hours of your stay you will be charged for the entire stay. Arrowwood 82 2014 Summer Conference 4202 1Ni1/11I.ff August 18 - 20, 2014 Minnesota Municipal Utilities Association Arrowwood Resort, Alexandria, Minnesota 3025 Harbor Lane North,Suite 400,Plymouth,MN 55447 Phone 763-551-1230 Fax 763-551-0459 www.mmua.orq Conference Registration (include spouse or guest—no charge) Registration Fees Name(1): Name Conference: ame(2): $240 per person on or before August 4,2014 Name(3): $290 per person on or after August 5,2014 (No charge for spouse or guest of attendee.) Name(4): Name(5): Golf Tournament: Full Conference Attendees—No Charge Golf Tournament only—$30 per person Utility/Co.: (Same person must be registered for conference and Address: tournament for no charge.) City: Total Due:$ State/Zip: Payment Main Contact: ❑ Check Payable to MMUA Email: ❑ Bill Utility/Company Phone: ❑ Purchase order Golf Tournament Registration Please register the following as individuals or as a scramble team. Incomplete foursomes will be filled in. Full conference attendees—no charge.Golf tournament only—$30 per person.All participants must register with Arrowwood either with lodging or Monday golf options on reservation form(pg.4). Name/City/Co. Name/City/Co. Name/City/Co. Name/City/Co. I would like to golf with If you register yourself on a team please be sure to check with these people in advance. Bike Ride Registration Please register the following as individuals for the bike ride.Call Jake's Bikes at 320-219-7433 if you need a bike rental. Name/City/Co. Name/City/Co. REFUND:A full refund(minus$25 per person processing fee)will be given on advance registrations if the MMUA office is notified by 4:30 pm on August 4,2014. PHOTOGRAPHS: By registering for this conference, I authorize Minnesota Municipal Utilities Association(MMUA)to photograph me at this event and use such photographs in MMUA marketing pieces(both electronic and print). I understand that I will not be paid for giving this consent. Register by email: rkelly©mmua.org Register by mail: Minnesota Municipal Utilities Association 3025 Harbor Lane North, Suite 400 Registration Deadline is Plymouth, MN 55447 August 4, 2014 Register by phone: 763-746-0707 Register by fax: 763-551-0459 83 .1 *t s a, ftee ; _• ;.,4- - ,,,o1-- --,..-v i• ..0 . .... :. _ It ( 77�}� ?e �',h,y, S.. L a .0 > } I,:Fri a — 12 i ,r, _;,.. . . __,__,s.:,::_, _:_:, .A.r.--1,..„. .iatt-=' - ....,,- • — --, _..' i#.••- .- ::-.4. , - . ,-,..- T 4 Y..:. r y.y. S.. _ .2 _.T. ^-°Y a t" fi-__ 6." • ... >.41.61111}11M...-......--r t •• 1, °- ' - P`•-�Lir4 " '' mss.' t'. /1' 1 / / rf ,t/t'i '/7 t ' t :/ • -7/,,Y • Ilk'- .,y4 t • e +t - r, J. r r w. u•. F 1 84 , • , -4... . '-'4 **1\ ' . .. ■■••1- ' .. ; '� _ Y e iA 1Fi,^'1Z'Yi `'; _ s "_ !!� r My K •y� ; k . _ iii 7/:- ?ti ::1"\---- ---\;;''''''‘:\ ''''''''' -'-':L''''' ''' -.-1°*4°° 31141‘- ''''''''''' -igiatiiemfs°5 ----- ;.'7-?.5,-,..-----Liii'\;::-ix,:tre powsjwaM1_ , . ._-.!.' ._7.,"'.':''-,.:.'':-,...- ,, _-.:1' ,,, 85 Elk River Municipal Utilities UTILITIES COMMISSION MEETING TO: FROM: Elk River Municipal Utilities Commission Theresa Slominski—Finance and Office Manager John Dietz—Chair Al Nadeau—Vice Chair Daryl Thompson—Trustee MEETING DATE: AGENDA ITEM NUMBER: July 15, 2014 6.1b SUBJECT: Staff Update DISCUSSION: We had 2,587 credit card payment transactions in June, compared to 2,484 in May. The fee for June should be $5,820.75. An update on the software conversion: • NISC was here for administrative training on the accounting piece of the software July 7th through the 10th • We had our kick-off phone call for the Customer Care and Billing conversion (going live in February of 2015.)We will have an on-site visit from this team for the analysis work August 6th through the 8th • I have received acknowledgement of our notice to our current credit card provider for the termination of our association with them, effective April 26th 2016. I still need to discuss the possibility of ending our association sooner, as this will be later than our February 2015 implementation date. To update on the PCAs, we have received high PCAs every month through May in 2014. The June bill is an additional $22,662 for an accumulated total of$802,307. We charged 6 mils in May collecting$130,131, and 6 mils in June collecting$131,188. This leaves us the uncollected balance at$540,988. We should find out in the next week what the July PCA is expected to be for determining how much of a PCA to bill our customers in July. If we receive no other PCAs, we only have 2 mils to collect to bring us to the $500,000 we established as the amount we were willing to absorb. We will continue to monitor this and provide the updated balances. POWEDED D1 Page 1 of 1 NATURE Reliable Public Power Provider P O W E R E D T o S E R V E 86 Elk River Municipal Utilities UTILITIES COMMISSION MEETING TO: ' FROM: Elk River Municipal Utilities Commission Mark Fuchs—Electric Superintendent John Dietz—Chair Al Nadeau—Vice Chair Daryl Thompson—Trustee MEETING DATE: AGENDA ITEM NUMBER: July 15, 2014 6.1c SUBJECT: Staff Update DISCUSSION: • Had seven new services. • Continue working on collecting data with the GPS for our ArcView maps as time permits. • Continue rebuilding Baldwin Ave and Line Ave by replacing rear lot line overhead with front lot line underground. • We began installing a new feeder out of our west substation site. It will be feeder 74. With the installation we'll be looping some underground and removing some overhead taps on the north side of County Rd 1 by Meadowvale School. • Started working on changing out some of the rusty junction boxes. • Started working on changing out fuse pads. This has been an ongoing project that had to be done due to our high fault current. • Installed a transformer for the Oak Knoll ball field lights. • Installed new primary to Handke School due to the fact that when they removed the asphalt in parking lot,they found that the wire was not buried at the correct depth. • On June 8th a car hit a pole in Otsego. We got the power back on to as many people as possible, and then proceeded to get the pole changed out. We should be able to collect our material and labor costs as we've submitted them to the driver's insurance company. • On June 14th we had lightning hit, and wreck, an overhead switch. When the lightning hit the switch, one of the feeder reclosers didn't work correctly which caused a longer outage because we had to put the load on another feeder. We put a used recloser in temporarily and ordered a new recloser. • On June 16th we had lightning hit a pole in Dayton. This caused problems with arrestors and jumpers. • We received our Hitachi Compact Excavator. This was a budgeted piece of equipment. rowEHED 11 M ;® Page 1 of 1 NATURE Reliable Public Power Provider P O W E R E D T o S E R V E 87 Elk River Municipal Utilities UTILITIES COMMISSION MEETING TO: FROM: Elk River Municipal Utilities Commission Wade Lovelette—Superintendent of Technical John Dietz—Chair Services Al Nadeau—Vice Chair Daryl Thompson—Trustee MEETING DATE: AGENDA ITEM NUMBER: Date: July 15, 2014 6.1d SUBJECT: Staff Update DISCUSSION: • Last month I traveled to Blue Earth to attend the Central Minnesota Municipal Power Agency(CMMPA) CapX2020 meeting. The CMMPA board approved the Settlement Agreement at their April 9th Board Meeting. At this meeting they gave a PowerPoint presentation to further explain the financials and to also provide a forecast of the planned distribution of revenue to Brookings participants in 2014. The net revenue planned for distribution to ERMU for 2014 is $103,239. The annual net revenue forecasted for ERMU starting in 2015 is $66,115. CMMPA also noted that the agency and other participants(ERMU, Willmar, etc...) are still substantially underinvested in transmission to be"neutrally invested." "This would represent the point where our ownership in the transmission network approximates our usage of the transmission network"and would"also represent our tax exempt financing limit for transmission." If the opportunity arises to invest in an addition transmission project through CMMPA, ERMU should explore the option and consider participation. Steve Thompson, CEO of CMMPA, has offered to travel to any of the Brooking project participants to make a 15 minute highlights presentation of the state of this project and future opportunities. If the Commission is interested in having Steve give a presentation to ERMU,please let me know. • The Locating department had a total of 538 locate tickets in June; five of them being emergency tickets, 18 cancellations, six meets, 459 normal tickets, two boundary surveys, 47 updated tickets and one non-excavation ticket. Locating department very busy. 'POWERED D1 1 . 04 Page 1 of 2 NATURE Reliable Public Power Provider P O W E R E D To S V E 88 • In June, the Security Systems Department had a total of 95 phone contacts, seven systems quoted, 10 system sales made, 12 installs completed, 33 service calls and seven personal visits. • Electric Technicians continue with the meter reading, power bill, substation checks, hanging red-tags,meter read-outs and off-peak issues. They continue to change out the three phase meters to radio read meters and help with the monthly engine runs. They have been helping out with locating. • The power plant staff did the monthly engine run on June 17th. The engines ran good. Engine 4 needed a little work as it would not shut down automatically. Steve Ziemer was able to make this repair and it's now working properly. • Steve Ziemer has been very busy monitoring and adjusting the gates at the Orono Dam this spring and into summer. This is unusual for this time of year and can be attributed to the high volume of water. • Staff continues to collect data with the GPS for our ArcView maps as time permits. Last month Mike Thiry attended a two day training on the of the ArcPad Trimble handheld unit where he gained considerable knowledge on the operation and functions of this equipment. • We received a note of appreciation from the Chamber of Commerce thanking us for our generous support and sponsorship of their recent golf tournament. ATTACHMENTS: • Security Systems Weekly Update • Security Systems Analysis POWERED DI Page 2 of 2 Public Power Provider P O W E R E D T o S E R V E 89 Elk River Municipal Utilities 13069 Orono Parkway P.O. Box 430 Elk River, MN 55330-0430 Elk River Municipal Utilities Security System Weekly Update (sum of weeks) (total for calendar month) Month of June-14 June-14 Number of Contacts 128 95 Number of systems quoted 11 7 Number of sales made 12 10 Number of Installs completed 12 12 Number of service calls 35 33 Personal Visits 11 7 Revenue May-14 $ 23,326 Expense May-14 $ 16,354 Margin* May-14 $ 6,973 YTD Revenue May-14 $ 122,131 ** YTD Expense May-14 $ 79,331 YTD Margin* May-14 $ 42,800 *Margin calculations exclude depreciation,payroll taxes,benefits coverage and office support ** Excludes correction for 40K overbilling on security services. 90 co 00 O O R O O O m o o O m o 0 0 a) (0 N '0 - aa) ( co To •O N N r •O N N 3 FO- m H m CO N N- N O LC) e— e- O '- CO 0 LC) e- N Co M co 0 C. 1 e- (0 CO 00 e- co co C) N N O M N OO C.) N O) N 0 (N N N N. 0 ' f` N CO LO 0 N- CO e- e- 0 ,- ''t e- CO CO N LC) CO Cr) 0 e- I� N CO N e- C) 00 > C') O) C'r) CY) O CO > N O (-4 O N LC) e— co N. 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C = e- e- N N OD CO CD Ca CO CO N N C") M 'C) C N N N N CO CO * m NN e- e- e- e- ' e- e- e- e- * Q to co -0o -a -a (I) C C CU CO U X 3 3 ao c C c > a) a) > O a) o a) C C N 3 to C m CL a)C c c C c 5 a)ZI a) a) To a cu C a) c W c g c CD c W c 2 c ✓ > 0 QO �0 v > 0 QO 20 m C) � � xF- OF- w a) F- xF- @ 2 w > 2 >- U) Ce >- w > 2 >- U 7 1 co\P I/ Ti; N i N \ N \ O i N i .�co L O RS 0 j IIII o / I\\ _ a) C a O w L ` N C C O > U CL = I T CD Cs cn \II _O O O O O O O O O O O O O O O O O O O O O O O O CO CI N N EA Efl EA ER E9 EA U3 Ea Elk River Municipal Utilities UTILITIES COMMISSION MEETING TO: FROM: Elk River Municipal Utilities Commission Eric Volk-Water Superintendent John Dietz—Chair Al Nadeau—Vice Chair Daryl Thompson—Trustee MEETING DATE: AGENDA ITEM NUMBER: July 15, 2014 6.1e SUBJECT: Staff Update DISCUSSION: • Delivered 2 new residential water meters. • Sealed the water meter and took curb stop ties from 5 water services. • Shut off 3 water services and 3 electric services, also turned on 4 water services and 4 electric services. • Went on 6 service calls. • Completed 3 locates. • Completed 25 BACTIITota1 Chlorine Residual Samples; all confirmed negative for Coliform Bacteria. • Completed 20 routine fluoride samples. All samples met MDH standards. • Angela worked with the controls company to complete the SCADA upgrades to Well#7. The backwash system is now repaired and working like it should be working. The upgrades also included updating the controls at Well#9, which allows Well#8 to be controlled from Well#9. • We are continuing to sell rain barrels to customers who want to conserve water. 26 of the 40 rain barrels have been sold so far. • 154 fire hydrants have had maintenance performed on them so far this summer. A number of private hydrants are included in that number. I've attached a picture of what the private hydrants look like when the maintenance is completed. • We had some warranty work completed on the Gary Street Water Tower. Some of the roof was missed when the final coat was applied in 2011. I worked with Kelly Mulhern and Classic Coatings to get the work completed. The missing section constituted about 25%of the roof. • Pete has completed 350, of the over 800 curbstop ties, that are missing from our curbstop ties catalog. It's a daunting task and he's making great progress. • Mike and I climbed the Jackson Street water tower to paint over some graffiti on June 18th. We did file a police report. POWERED 0Y Page 1 of 2 NATURE Reliable Public Power Provider P O W E R E D T o S E R V E 93 • Mike has been working on valve box repairs. This involves coordinating with the street department and homeowners associations to get the asphalt and concrete redone after the valve box repair has been completed. • The issue with the County Fairgrounds and their shallow well has been dealt with. The Minnesota Department of Health told them that they had to pull out their new shallow well and have it grouted shut by a licensed well drilling company. If they wanted to have it put back in then they need to contract a licensed well drilling company to have it put in. • Well#5 has been reinstalled and started up. The new VFD and well motor are working perfectly. I have submitted a VFD rebate form to Tom Sagstetter. ATTACHMENTS: • June Pumping By Well • Private Hydrant Picture I•►A POWERED BY r$ Page 2 of 2 NATURE Reliable Public Power Provider P O W E R E D T o S E R V E 94 co N '-I lD M N r-I O N N N — 01 Ili Ni lt Tt GJ ,-1 _C te a LA E M c O a. I-1 46 CI) a, G1 — a) CU i Q- 03 v a OA E C c a Q L, 3 (7 a s 7.1-....-...... .._ ,. t' in t o rn 4■P O a 0 o CD O N o ti Sri vl O It ° L 0 o CU Q U, M 0 M a L Q L / O a) ,N W W y.� \ 'FM Q1 A` O OJ oc■W l-1 u W V N: 1■ W PRIVATE HYDRANT • . - A 111 -1 (4 I I i 1116r AM. .. .. -, n r Pr max -- ' ''' ''''''''''' yyy''' Y,.>'r ; --"'''''' '-:;:';4 l'A, .2,-;:4,:., -•:=';#43:4'';e.::„...„:" ..: ::::: ::,,..„..,:,..,:,: .,... _ ,__ ...,,,,,,, ._ . ,.:, ....,.„....: . , . . . ..,. . .. . . ,..,.. 4 ,.....,4-.-!,T-;,,',,,::. ',,,6 � ..'f1",:1361'4,' gI � ' t. � i5di 4� "l y. �f r t 1 ya.'' P I7r ' ' L f O tM 36)y k :Mkyt � 4 :.�i i � ' �� p}F7 n fi ,i 3 tV 3y''r?7 '3 -kva ',J 'F �',!i'4,%9§�t '�' 7x,�,,,;�Sait , '6 : 96 Elk River .� Municipal Utilities UTILITIES COMMISSION MEETING TO: FROM: Elk River Municipal Utilities Commission Tom Sagstetter- Conservation and Key Accounts John Dietz—Chair Manager Al Nadeau—Vice Chair Daryl Thompson—Trustee MEETING DATE: AGENDA ITEM NUMBER: July 15th, 2014 6.1f SUBJECT: Staff Update DISCUSSION: • Working with Elk River City Staff on possible leachate treatment at the waste water treatment facility. Will be touring another MN facility on July 14th to explore possibilities for the upgraded Elk River facility. • Provided an Energy City tour to a home school group from Minneapolis. There were approximately 15 participants who enjoyed the tour very much and provided some great feedback for future tours. • Met with Elk River Rotary for an early breakfast to talk about energy. The focus of the discussion was on renewable energy, wholesale energy pricing and markets. There was also discussion on how energy efficiency impacts businesses bottom line. • Attended the Elk River Rotary weekly lunch meeting and provided a high level overview of what Energy City is, and all it has to offer to the local community and regionally. There were many questions and the interest was high. People were very excited to hear about all the different tour options that are available and how they can save money in their homes and businesses. ERMU has been asked to come back July 31St to complete the overview. • Commercial rebate activity is very active. Many businesses are changing from the T-12 and T-8 flourescent lights to LEDs. Exterior lights are very popular as of late. • There have been numerous calls from customers about the PCA that appeared on the billing statements mailed in June. These customers are also concerned about what rates and PCAs will be in 2015 as they are putting together budgets. • Working with Wright Hennepin on a service territory resolution for Mississippi Cove and Wild Flower Meadows. The territory proposal has been sent to Wright Hennepin for their review. The proposal consists of swapping 7 residential lots (2 lots have homes currently) for bare ground that is platted for multi-family townhomes (12-14 units). • Worked with the Elk River Economic Development staff at two events. The first event was focused on attracting data centers and the second was on energy efficiency. ■�l4 POWERED DI If r3 Page 1 of 1 NATURE Reliable Public Power Provider P O W E R E D To S E R V E 97 ELK RIVER MUNICIPAL UTILITIES EDUCATION/ SEMINAR REPORT DATE 6r/-2.3// % EMPLOYEE NAME .L/oho/ ore, �e--+- TITLE OF EDUCATION/SEMINAR iIMWA o20/q Sul�Sirf�o� Sc/ivvl ORGANIZATION SPONSORING EDUCATION/ SEMINAR M1✓ tA DATES ATTENDED Nvt - /7-79 .2 2/`f LOCATION_ fAa. kop.eQ `` WHY DID EMPLOYEE CHOOSE TO ATTEND G in ai'P , nru.'7"" vi Slit'l ! fJ,Lt er.r 'G�fi;BYt iYlQ;irt 44.,tnc9. • WHAT INFORMATION WAS LEARNED HY ATTENDING 1/1 r �� t 1-o Covt5'� e-K W e_kL..- !1',\4) a ii,tb ' .:/ (? . Si�� C0n7;q�Y�� i ot4.9 •Fo r- ?.p aib ) y a»,d h?a n �`a j n a I , ' µ?9`rr a+) 1' l6 r--P V a t'✓e, . oft r: Itc ' Yl.i PidrVL�2Yl.ad • /�! ! i CJr: . �v ,`i. v ✓ A vt,Gl e//'lit i ) Y164 -. G-L o y45 , 5(4,I) .. r�IA.? O CriY fiG • r G fd r _ •yvfi✓o /s . WAS INFORMATION CONVEYED TO SUPERVISOR AND CO-WORKERS AND TO WHO /Vp • SIGNA URE 98 ELK RIVER MUNICIPAL UTILITIES EDUCATION /SEMINAR REPORT DATE 6/20/2014 EMPLOYEE NAME Mike Thiry TITLE OF EDUCATION/SEMINAR PCB Management & Recordkeeping Workshop ORGANIZATION SPONSORING EDUCATION SEMINAR MMUA DATES ATTENDED Junel6th and 17th, 2014 LOCATION Shakopee Fire Station, Shakopee, Mn WHY DID EMPLOYEE CHOOSE TO ATTEND I wanted to learn more about handling PCB's and how we are supposed to be storing and disposing of transformers. WHAT INFORMATION WAS LEARNED BY ATTENDING This seminar was led by Mr. Mark Pennell from "Regulatory Compliance Services Inc.". This was by far the most informative class I've ever had. The instructor was very knowledgeable and trained in PCB Regulations and spill cleanup policies. He talked about what we need to do to lessen fines if we are ever inspected by Mn. EPA, how our disposal program and storage facility needs to be run and what we need to do to keep appropriate records. Among his handouts were copies the 40 CFR Part 761 regulations and he walked us through all that pertained to us as a Utility. His handouts and course materials were wonderful and he presented in a very easy to learn way. He gave us "take-home" examples of forms from his company that we can use to make our own without pressure to use his services after the seminar. I look forward to making changes to our PCB program at ERMU to further comply with these Regulations and make our storage area easier to use by our employees and get our required records in order. WAS INFORMATION CONVEYED TO SUPERVISOR AND CO-WORKERS AND TO WHO Yes, to Mark Fuchs LLA,L9:40,SIGNATURE 99 ELK RIVER MUNICIPAL UTILITIES EDUCATION /SEMINAR REPORT, DATE 6/20/2014 EMPLOYEE NAME Mike Thiry TITLE OF EDUCATION/SEMINAR Substation School ORGANIZATION SPONSORING EDUCATION SEMINAR MMUA DATES ATTENDED June 17th, 18th, and 19th, 2014 LOCATION Shakopee Fire Station, Shakopee, Mn WHY DID EMPLOYEE CHOOSE TO ATTEND I wanted a refresher on Substations and I wanted to learn about new equipment. WHAT INFORMATION WAS LEARNED BY ATTENDING The first part of the seminar was interesting substation design and we toured two substations in Shakopee. We learned about LTC settings and operation, substation maintenance and oil testing of substation transformers. WAS INFORMATION CONVEYED TO SUPERVISOR AND CO-WORKERS AND TO WHO Yes, to Mark Fuchs 's\611' SIGNATURE 100