9.A.2. PRSR 03-05-2001 l
Item #9.A.2.
•City of ,
Elk River MEMORANDUM
TO: Park and Recreation Commission
FROM: Michele McPherson;Director of Planning
DATE: March 14, 2001
SUBJECT: 2001 Crop Walk
Representatives from the Crop Walk will be attendance at the March 14, 2001
Park and Recreation Commission meeting to discuss the 2001 Crop Walk. This
event has been scheduled for April 29, 2001, from 1:00 p.m. — 3:30 p.m. As in
years past, the organizers would like to use Woodland Trails Park for this event.
Registration will begin at 1:00 p.m. with the walk beginning at 1:30 p.m. and the
event being completed at approximately 3:30 p.m. The purpose of the Crop
• Walk is to raise money and awareness for the Food Shelf. The group may
display information regarding world hunger and at the end of the event, apples or
other fresh fruit will be distributed to the participants.
Recommendation
Staff recommends that the Commission meet with the representatives from the
Crop Walk and if appropriate, endorse the use of Woodland Trails Park for this
event.
•
S:\PLANNING\MICHMC\PARKNREC\CROPWALK.DOC
13065 Orono Parkway • P.O. Box 490 • Elk River, MN 55330 • TDD & Phone(763) 441-7420 • Fax (763) 441-7425
ITEM # 9.C.3.
• Elk River Nordic Ski Club
New Grooming Snowmobile Purchase Request
The Elk River Nordic Ski Club has done all of the Woodland trails ski
trail grooming since 1996. Starting in 1997 the Ski Club entered into a
5-year agreement with the City to purchase a new grooming
snowmobile for $5,850. As a part of the agreement the City paid for the
snowmobile and the Club is reimbursed $25/hr for each hour groomed
as follows:
Operating(gas and oil,etc.) $5/hr paid to the Club annually based on actual grooming hours
Maintenance $2/hr paid to the Club annually based on actual grooming hours
Equipment Rent $7/hr to pay back City$3,850($5,850-$2000for 96 season)
Escrow Account $11/hr held by the City for future snowmobile replacement in 2002
A summary of actual grooming hours and reimbursement is as follows:
Season Hours Rent(hrs x 7) Escrow(hrs x 11)
97-98 90 $630.00 $990.00
98-99 83.5 $584.50 $918.50
99-00 84.5 $591.50 $929.50
00-01 175(est.) $1225.00 $1925.00
TOTAL $3031.00 $4763.00
The Nordic Ski Club would like to purchase a new grooming
snowmobile in 2001 instead of 2002 to make sure that we can continue
to provide quality and timely ski trail grooming. It is our intent to keep
the 98 snowmobile as a second groomer and as a back up. We have a
good core of groomer's that often want to be grooming at the same time,
especially right after a snow fall.
The new snowmobile will be a 2002 Skidoo Scandic and will cost about
$7000. Exact quotes are not available at this time because we are
•
• working with the Hennepin County Parks again to save about $1000 by
purchasing along with their large order for snowmobiles.
To help with this purchase the Elk River Nordic Ski Club is willing to
pay off the remainder of the equipment rent portion of our previous
agreement($819) and contribute an additional $2250 toward the
purchase to offset the difference between the money currently in
escrow($4763) and the purchase price of the new snowmobile. Our club
has generated funds mostly by the donation of gas by the individuals
doing the grooming and the 2001 Woodlands Loppet Ski Race.
The Elk River Nordic Ski Club is seeking your endorsement of this
purchase and a recommendation to forward that endorsement to the
City Council for approval of the purchase from the Equipment Reserve
Fund. It is our intent as a Club to continue to donate all of our
grooming time as a show of support for park and recreation
opportunities in our community.
We also have a second request and that is for you to consider our
request to increase the hourly reimbursement to $30 per hour. The
reason for this request is that our actual fuel costs are close to $10/hr
not the $5/hr as we are currently being paid.
Thank you