Loading...
02-23-2004 CC MIN MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER HIGH SCHOOL LITTLE THEATER MONDAY, FEBRUARY 23, 2004 Members Present: Members Absent: Staff Present: Mayor Klinzing, Councilmembers Dietz, Kuester, and Tveite Councilmember Motin City Administrator Pat I~aers, Director of Planning Michele McPherson, City Engineer Terry Maurer, Street/Park Superintendent Phil Hals, Ice Arena Manager Rich Czech, and City Clerk Joan Schmidt Call Meeting To Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 6:30 p.m. by Mayor I~inzing. Consider 2/23/2004 Agenda MOVED BY COUNCILMEMBER TVEITE AND SECONDED BY COUNCILMEMBER KUESTER TO APPROVE THE AGENDA AS PRESENTED. MOTION CARRIED 4-0. Consider Consent Agenda MOVED BY COUNCILMEMBER TVEITE AND SECONDED BY COUNCILEMBER KUESTER TO APPROVE THE FOLLOWING CONSENT AGENDA: 3.1. 3.2. 3.3. 3.4. 3.5. 3.6. 3.7. 3.8. 3.9. COUNCIL MINUTES · 2/9/04 SPECIAL · 2/9/04 REGULAR · 2/17/04 REGULAR CHECK REGISTER AUTHORIZATION TO HIRE PAID ON CALL FIREFIGHTERS CONSIDERATION OF TRANSIENT MERCHANT LICENSE FOR SHIRLEY MADLAND AUTHORIZATION TO PURCHASE BUILDING AND ENVIRONMENTAL VEHICLE RESOLUTION 04-11 TO APPROVE A PREMISES PERMIT FOR THE ELK'S QUARTERBACK CLUB AND RESOLUTION 04-12 TO APPROVE A PREMISES PERMIT FOR THE ELK RIVER YOUTH HOCKEY ASSOCIATION CONSIDERATION OF PUBLIC SAFETY FACILITY AND CITY HALL/UTILITIES CHANGE ORDERS PAY ESTIMATES AUTHORIZATION TO PURCHASE POLICE EQUIPMENT. MOTION CARRIED 4-0. City Council Minutes February 23, 2004 ............................. 4. Open Mike Page 2 Park and Recreation Commissioner Dave Anderson addressed the Council regarding the Council approved funding for the cleaning of County Ditch #31. He stated that beginning at the north boundary of Woodland Trails Park is a DNR protected tributary stream and he was concerned as to what impact this cleaning would have on the stream and the park. Mayor I~inzing stated that the only change in the county ditch cleaning procedure is that this cost is assessed to the entire city; the county still cleans and maintains the ditches in Elk River. John Norgren, County Ditch Inspector from the county, stated that there was an error on the protected water map, that this stream is not a protected tributary. The tributary starts at the end of Ditch 31. He stated that the Council could wait regarding cleaning of the ditch, however, the county would have to start the bid process over, the Council will have to answer to the petitioners, and the cost could be more. He explained that the county is allowed to clean out in a DNR area as long as the clean out is to the original depth and the soils are left on the banks of the ditch. Administration/Engineering Boston/Concord Improvement Project-Presentation from Neighborhood Property Owners Jack Longie, 12925 Mississippi Street, and Mike Gillis, 18286 Boston Street, expressed concerns about the assessment amount for this project. They also stated that some homeowners involved in this project have sold their homes. They saw a recent article in the newspaper that the City had settled with resident Tina Roach who went through the appeal process. They asked the Council to reconsider their assessment amounts. Mayor I~inzing stated that the Council couldn't reconsider the assessment amount but that Council could increase the amount of money that the City would pay towards this project. Councilmember Dietz stated that a public hearing was held before the assessment hearing and that Ms. Roach, in circulating a petition, couldn't find many neighbors against this project. The majority of the neighborhood was in favor. He stated that all of the neighbors could have filed an appeal. He stated that the City did try to find another project to team with this project for cost savings. It was the consensus of the Council to discuss this item again when all Councilmembers are present and to have staff do research on options for Council consideration. 5.2 Acknowledge Receipt of Certificate of Commendation for Operation of WWTP The City of Elk River will be the recipient of a Certificate of Commendation from the Minnesota Pollution Control Agency for outstanding operation, maintenance and management of the wastewater treatment system. This presentation will be on March 9, 2004 in St. Paul. It was the consensus of the Council that a letter should be sent to Gary Leirmoe and his staff congratulating them on this award and commending them on a job well done. City Council Minutes February 23, 2004 ............................. Page 3 5.3 Utilities Update Councilmember Dietz provided an update on the February 10, 2004 Utilities Commission meeting. 5.4 Park and Recreation Commission Update Director of Planning Michele McPherson provided an update on the February 11, 2004 Park and Recreation Commission meeting. MOVED BY COUNCILMEMBER DIETZ AND SECONDED BY COUNCILMEMBER TVEITE TO ADD $10,000 TO THE APPROVED 2004 PARKS CAPITAL IMPROVEMENT BUDGET FOR A BASKETBALL COURT IN HIGHLANDS WEST PARK. MOTION CARRIED 4-0. MOVED BY COUNCILMEMBER TVEITE AND SECONDED BY COUNCILMEMBER DIETZ TO AWARD THE CONTRACT TO BONESTROO AND ASSOCIATES TO COMPLETE THE GREENWAY/NATURAL RESOURCES INVENTORY FOR THE CITY OF ELK RIVER WITH THE PROPOSAL AMENDED TO (1) INCLUDE A PARK AND RECREATION FIELD TRIP WITH THE CONSULTANTS DURING THE FIELDWORK AND (2) TO SHORTEN THE TIME FRAME FOR COMPLETION FROM FEBRURAY 2005 TO OCTOBER 2004. THE COUNCIL CONTINGENCY FUND WILL BE THE SOURCE OF FUNDING IN THE AMOUNT OF $33,430. MOTION CARRIED 4-0. MOVED BY COUNCILMEMBER DIETZ AND SECONDED BY COUNCILMEMBER KUESTER TO REJECT ALL BIDS FOR THE SKATE PARK EQUIPMENT CONTRACT AND AUTHORIZE STAFF TO START THE REBID FOR THE PROJECT. MOTION CARRIED 4-0. 5.5 Consider Petition Regarding Utility Extension MOVED BY COUNCILMEMBER TVEITE AND SECONDED BY COUNCILMEMBER DIETZ TO TABLE CONSIDERATION OF A PETITION RECEIVED FOR SEWER AND WATER SERVICES FOR THE AREA EAST OF CLEVELAND STREET UNTIL MARCH 8, 2004. MOTION CARRIED 4-0. It was the consensus of the Council to request a letter from the City Attorney in regards to MS 15.99. 5.6 Consider Truck Purchase for the Street Department MOVED BY COUNCILMEMBER DIETZ AND SECONDED BY COUNCILMEMBER TVEITE TO AUTHORIZE THE PURCHASE OF A FREIGHTLINER, MODEL M2-106 TRUCK AND CHASSIS, THROUGH THE STATE BID PROCESS FROM I-STATE TRUCK CENTER FOR A TOTAL AMOUNT OF $58,139.41 WITH EQUIPMENT CERTIFICATES AS THE SOURCE OF FUNDING. MOTION CARRIED 4-0. City Council Minutes February 23, 2004 ............................. Page 4 5.7 5.8 5.9 5.10 Consider Ice Arena Condenser and Backpressure Regulator Quotes Plus General Update on Arena Activities Ice Arena Manager Rich Czech provided an update on the arena activities and reviewed his memo regarding the need for a new condenser and backpressure regulator at the Ice Arena. MOVED BY COUNCILMEMBER TVEITE AND SECONDED BY COUNCILMEMBER DIETZ TO AWARD THE BIDS TO COMMERCIAL REFRIGERATION FOR THE PURCHASE OF A CONDENSER IN THE AMOUNT OF $24,660 AND FOR THE PURCHASE OF A BACKPRESSURE REGULATOR IN THE AMOUNT OF $2,213 TO BE USED AT THE ICE ARENA. SOURCE OF FUNDING FOR THESE PRODUCTS WILL BE A 50-50 SPLIT BETWEEN THE LIQUOR STORE RESERVE AND THE NSP RESERVE. MOTION CARRIED 4-0. The City Administrator confirmed with the council that the Liquor Store reserve and the NSP reserve are also the funding sources for the replacement of the Barn floor this spring. Consider Resolution Ordering a Preliminaw Feasibility Report in the Matter of the Bituminous Overlay Improvement of 2004 City Engineer Terry Maurer estimated that this bituminous overlay street project would be assessed to the homeowners in the range of $1,500 to $2,000 per property. The streets in this project are in the following plats: M-Vale Addition, Brentwood Addition, Heavenly Hills, Fairhaven Hills Addition, Greenhead Acres 1st Addition, and Belgin Acres Addition. Councilmember Tveite wished to have on the record that he lives in one of these areas. MOVED BY COUNCILMEMBER DIETZ AND SECONDED BY COUNCILMEMBER KUESTER TO APPROVE RESOLUTION 04-13 ORDERING A PRELIMINARY FEASIBLITY REPORT IN THE MATTER OF THE BITUMINOUS OVERLAY IMPROVEMENT OF 2004. MOTION CARRIED 4-0. Consider Mn/DOT Partnership Contract City Engineer Terry Maurer stated that this partnership contract would return the monies paid by the City back to District 3 in Baxter as the City pays for those services. He stated it is his understanding that the City's payment for services currently goes to the MnDOT general fund and does not go back to the district where the services originate. MOVED BY COUNCILMEMBER KUESTER AND SECONDED BY COUNCILMEMBER DIETZ TO TABLE THIS ITEM UNTIL THE CITY ATTORNEY REVIEWS THIS CONTRACT AND REPORTS BACK TO COUNCIL. MOTION CARRIED 4-0. Consider Resolution Ordering a Prelimina~ Feasibility Report in the Matter of the Yankton Street Improvements of 2004 City Council Minutes Page 5 February 23, 2004 ............................. At this public informational meeting, City Engineer Terry Maurer gave a presentation of the proposed improvements to Yankton Street, summarized the project costs, and discussed the method of assessment. The following addressed the Council in opposition of this project: Jason Sendzik, 18712 Yankton St. N.W.; Robert Moore, 18692 Yankton St. N.W.; Pat Arnold, 18646 Yankton St. N.W.; Diane Tyson, 18741 Yankton St. N.W.; Robert Doncaster, 18643 Yankton St. N.W., Mike Schwingle, 18741 Yankton St. N.W., Pat Taylor, 18695 %ebulon St. N.W.; and Sherle Williams, 18655 %ebulon St. N.W. The following addressed the Council in support of this project: Mark Olson, 18784 and 18778 Yankton St. N.W. Mr. Olson stated that he would like to see this existing road widened so that it is passable for two cars. He stated that he is not asking for bituminous paving, but repair to culverts, and the road brought up to code so that individuals can park and turn around. He asked the Council to look at this project as a safety road improvement problem and not an assessment problem. Councilmember Dietz stated that 95% of the neighbors have indicated their desire to leave this road the way it is so he wishes to leave this road alone. Councilmember Tveite agreed with Councilmember Dietz. He stated that Mr. Olson could take the initiative in regards to purchasing property and putting in his own turnaround (as Mr. Olson had indicated earlier that he may pursue) but that he did not feel the Council would aggressively seek widening this road. City Engineer Terry Maurer will work with Mr. Olson and Street/Park Superintendent Phil Hals to see if there is a solution available without doing harm to the environment. All the neighbors in the audience indicated that they would like to be included in these meetings. MOVED BY COUNCILMEMBER DIETZ AND SECONDED BY COUNCILMEMBER TVEITE THAT THE COUNCIL REVIEWED THE POSSIBILITY OF ORDERING A PRELIMINARY FEASIBILITY REPORT IN THE MATTER OF THE YANKTON STREET IMPROVEMENT AND DETERMINED THAT AT THIS TIME IT IS NOT NECESSARY. MOTION CARRIED 4-0. The majority of the residents present spoke in opposition of this project. 5.11 Update on CR 44-City and County Staff Meeting City Engineer Terry Maurer provided an update on the January 27, 2004 City/County Engineering meeting. 5.12 Update On City Hall Remodeling Project City Administrator Klaers provided an update on the City Hall Remodeling Project. MOVED BY COUNCILMEMBER TVEITE AND SECONDED BY COUNCILMEMBER DEITZ TO AUTHORIZE CITY HALL OFFICES BE CLOSED FOR BUSINESS ON FRIDAY, MARCH 26, 2004 IN ORDER TO FACILITATE THE STAFF MOVE. MOTION CARRIED 4-0. City Council Minutes February 23, 2004 ............................. Page 6 5.13 Review Council Meeting Schedule City Administrator Klaers reviewed the proposed Council meeting schedule stating that the date of March 22 for a joint meeting with HRA to discuss the Downtown Project would need to be changed. It was the consensus of the Council to set the date of Wednesday, March 17 for this joint meeting. It was suggested by Councilmember Kuester that there may be some value in waiting on joint meetings with the Boards and Commission and outside groups until after May 15. MOVED BY COUNCILMEMBER TVEITE AND SECONDED BY COUNCILMEMBER DIETZ TO CALL A SPECIAL MEETING FOR APRIL $, 2004 AT 6:30 P.M. FOR A DISCUSSION ON THE CITY ORGANIZATIONAL STRUCTURE. MOTION CARRIED 4-0. Other Business Staff Updates City Administrator Klaers distributed a letter from the Minnesota Housing Finance Agency. Adjournment There being no further business, Mayor Klinzing adjourned the meeting of the Elk River City Council at 9:25 p.m. Signature Joan Schmidt City Clerk