8.5. SR 07-21-2014 City of
Elk Request for Action
River
To Item Number
Mayor and Council Members 8.5
Agenda Section Meeting Date Prepared by
Consent 7july 21, 2014 Suzanne Fischer,Director, CODD
Item Description Reviewed by
Position Description for Stormwater Coordinator Cal Portner, City Administrator
Reviewed by
Action Requested
Approve,by motion,the position description for the stormwater coordinator.
Background/Discussion
On March 17, 2014, City Council approved hiring of HDR Engineering to develop and implement the
city's Surface Water Management Plan (SWMP). Consulting services were solicited as the city did not
have existing staff to undertake the initial workload of the program.
Staff s intent was to utilize a consultant's manpower and expertise to develop the program and begin
implementation,then hire a technical employee to manage the program. The bid proposals received were
considerably higher than anticipated for the work that was required per state and federal mandates.
HDR is developing the program to meet mandated requirements of the Municipal Separate Storm Sewer
System (MS4) Permit as required by the Clean Water Act and the Minnesota Pollution Control Agency.
Staff wishes to proceed with the candidate search pending Council approval. This position would be
supervised by the city engineer.
Financial Impact
The position is funded in the stormwater budget.
Attachments
■ Position Description
P a w E A E U a r
NaA f RE]
Cit y of Elk River
City Elk Stormwater Program Coordinator
River Position Description
Department/Division: Immediate Supervisor:
CODD / Engineering City Engineer
Pay Grade: FLSA Status: Last Updated:
7 Exempt 7/2014
Position Summary
The Stormwater Program Coordinator plans, manages, supervises, and coordinates activities and
operations of the city's Stormwater Management Program including implementation and
administration of the city's Municipal Separate Storm Sewer (MS4) Permit. Consults with state
officials regarding interpretation of rules governing water pollution prevention,wetland
protection,and floodplain management. Responds to citizen complaints.
Essential Functions
1. Manages the City's MS4 Permit and the Stormwater Management Plan (SWMP).
A. Plans, organizes, and coordinates daily stormwater program activities including but not
limited to maintenance operations, design review,investigation,inspection,and water
quality programs related to public and private stormwater systems.
B. Develops and provides Best Management Practices (BMPs) documents for stormwater
management activities in accordance with all sections of the National Pollutant Discharge
Elimination System (NPDES) Permit and SWMP.
C. Conducts public meetings and prepares educational materials and programs in accordance
with NPDES requirements.
D. Coordinates staff training for practices and compliance as required,including knowledge
and implementation of BMPs.
E. Develops and manages all education programs relating to stormwater pollution prevention
and proper selection and use of BMPs.
F. Manages erosion control compliance; completes and directs field reviews. Develops and
manages activities to assure compliance with all regulations associated with any current or
future governing Total Maximum Daily Loads (TMDL's) in the city.
G. Reviews drainage calculations and development plans for compliance with stormwater
management ordinances.
H. Completes annual report on city's Phase II MS4 Permit and presents at City Council or
other public meetings. Ensures report is submitted to the Minnesota Pollution Control
Agency (MPCA) by the established deadline.
I. Develops, tracks, and maintains all program data to prepare annual stormwater budget.
J. Represents the city in meetings involving other municipal and county governments and
state and federal agencies; serves as liaison with federal, state, and other agencies with
respect to regulations and programs involving water pollution and stormwater and flooding
issues.
K. Attends and participates in associated professional group meetings; stays abreast of new
trends and innovations in the field of stormwater and environmental programs.
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2. Completes stormwater management designs and reviews.
A. Reviews all proposed property developments (new and redeveloped), and plans for
compliance with applicable stormwater management ordinances and NPDES permit
requirements.
B. Provides design, review, and oversight of stormwater capital projects from concept to
completion.
C. Develops capital project priorities under direction of city engineer;provides technical
expertise and responds to complex questions; resolves conflicts and interprets various
codes and ordinances;develops and revises procedures as needed.
D. Attends Technical Evaluation Panel (TEP) meetings to ensure all local stormwater
ordinances are followed.
E. Prepares council briefings, state reports,and grant applications on all program activities.
3. Performs other essential job duties.
A. Follows all safety procedures.
B. Participates in required technical and safety training.
C. Regular and timely work attendance.
Required Knowledge, Skills, and Abilities
❑ Demonstrates an advanced understanding of the federal, state and local laws, ordinances and
programs on stormwater management.
❑ Demonstrates an ability to effectively communicate information with agencies and the public.
❑ Ability to follow complex oral and written instructions. Demonstrates a proficiency in writing,
speaking and listening to effectively communicate a variety of situations to varied audiences.
❑ Ability to establish and maintain effective working relationships with city staff, advisory bodies,
other government agencies, and the public.
❑ Ability to prepare and manage multiple work programs in an efficient and productive manner.
❑ Demonstrates an ability to review construction sites, conduct investigations, develop corrective
actions, and monitor implementation to determine if desired results are achieved.
❑ Ability to work independently and assume responsibilities with minimal direct supervision.
❑ Ability to navigate project areas and uneven terrain to complete essential duties.
Minimum Qualifications
❑ Bachelor's degree in Civil Engineering, Environmental Engineering,Water Resource Management
or closely related field.
❑ Valid driver's license and good driving record.
Preferred Qualifications
❑ Valid Fundamentals of Engineering (FE) license through the Minnesota Board of Architecture,
Engineering,Land Surveying Landscape Architecture, Geoscience and Interior Design
❑ Additional years of experience and/or additional relevant certifications.
❑ Additional related education.
❑ Emphasized college stormwater curriculum.
❑ Certified Professional in Erosion and Sediment Control.
This Position Description is not intended to be all-inclusive. It is within the City of Elk River's discretion
to assign additional duties and responsibilities or remove duties and responsibilities at any time.
This Position Description does not constitute a Contract of Employment.
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