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9.2. SR 07-21-2014 City of Elk Request for Action River To Item Number Mayor and City Council 9.2 Agenda Section Meeting Date Prepared by Worksession July 21, 2014 Tim Simon, Finance Director Item Description Reviewed by 2015 Budget Discussion Cal Portner, City Administrator Reviewed by Action Requested Continue 2015 budget discussion. Background/Discussion Following is an overview of the Planning, Community Operations and Development,Environmental, Energy City,Landfill, Finance, Information Technology, and Building Maintenance Budgets. Attached are the department-requested budget worksheets for those departments along with the proposed 2015 department/division goals. Let staff know if you would like more detail. Community Operations and Development Budgets (requested Planning—With the 2012 reorganization plan,the Deputy Director of Community Operations and Development was moved from the Planning Budget to the Community Operations and Development Budget thus creating the reduction in Personal Services compared to prior year's actuals. The Publishing line item is requested to decrease in 2015 as last year included funds for zoning ordinance revisions. One of the goals of the planning division is to determine feasibility of a heritage preservation district which is included in the Other Professional Services line item in 2016 in addition a study looking at design standards for commercial/industrial districts is proposed. Community Operations and Development—The Personal Services budget is higher than prior year actuals due to the Deputy Director of Community Operations reallocation from the Planning Budget in 2012. The Travel, Conferences and Schoolr increased based on attending the Urban Land Institute fall conference in 2015. Environmental—The environmental technician position is allocated among the following budgets based on the table below. 2014 2015 Environmental Tech. Environmental Tech. Environmental 38% 38% Energy City 8% 8% Landfill 10% 10% Garbage 39% 39% Storm Water 5% 5% Total 100% 100% P 0 w E A E 0 a r Template Updated 4/14 INIM UREI The 2015 budget is consistent with last year. In 2016 Contractual Services increases with a request for a facilitator to review conservation programs. Energy City—The 2015 budget is consistent with last year. Landfill Fund—The Landfill Fund is a Special Revenue Fund restricted for landfill abatement and other mitigation programs such as clean-up day events. Operating Supplies increased to do some additional abatement programs and a fix-it program. Legal Services decreased based on lack of contract reviews regarding the expansion. Finance (requested Finance—The Other Professional Services line item continues to include the Sherburne County assessing contract. Credit Card Fees is adjusted to reflect additional charges as more transactions are being completed by credit cards. Information Technology—The Operating Supplies line item for 2015 decreases due to security camera replacements in 2014. 2016 increases based on purchasing a Barracuda web filter. Travel, Conferences, and Schools line item was adjusted to account for tuition reimbursement. The Equipment Repair/Maintenance Services line item increased with copier charges being allocated out of the IT budget versus each individual budget which will show a corresponding decrease in lease payments and toner supplies. As part of the Capital Improvement Plan a number of hardware/software replacements are outlined on the capital outlay request summary sheet. Those have been planned and would be funded out of the Capital Outlay Reserve Fund. Building Maintenance—Overall, the 2015 budget remains consistent with 2014 with a few adjustments. The Uniform Allowance line item increases slightly to provide uniforms for the cleaning staff, a policy will be presented later this year. The preliminary budget does include a position change that the Building Maintenance Supervisor will review at the meeting. General Fund Update An update on the overall General Fund revenue and expenditures will be provided. Financial Impact N/A Attachments • Department Worksheets • Tax rate breakout • Tax levy breakout • Personnel sheet summary • Capital Outlay summary sheet (General Fund departments) • General Fund summary N:\Public Bodies\Agenda Packets\07-21-2014\Final\x9.2 sr budgetmemo0721.docx Division Performance Measures & Goals for 2015 Division: CODD Completed by: Suzanne Fischer Date: June 17, 2014 Performance Measure 2013 Actual 2014 Estimated 2015 Projected FOG compliance rate NIA 50% 75% #Call-outs for blockage incidents 57 11 to date #of minimum control measures 2 6 6 implemented 6 forSWMP O&M cost per street mile NIA TBD TBD %PMs performed on time NIA 90% 95% #of streetscape projects 0 1 2 189128 200129 220130 Training hours/FTE 6.3 6.8 7.3 Related Vision Statement Division Goal Goal/Objective Comments Contact!inspect all FSEs-FM/Ps Develop new programs to meet community participating in the FOG program needs SWMP MS4 permit compliance Develop new programs to meet community needs Operational Optimization Innovation(evaluate programs&services for efficiency) Promote Smart Growth Beautification Manage Core Competencies Employee development 0 0 o a o 0 0 0 0 0 0 0 0 0 i y I H 9 F I W � i N i H r! 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Barnhart Date: Ma 29, 2014 Performance Measure 2013 Actual 2014 Estimated 2015 Projected Case file applications Exclude plats 72 70 85 Plats!subdivisions 5 10 10 Inquiries 2500 2800 2800 Site Visits 134 1501 165 Related Vision Statement Division Goal Goal/Objective Comments Complete study to determine D7 VAST study,Mississippi Connections. feasibility of heritage preservation district Repair/replace the file storage E11. Keep and retain employees system Complete review of design 08 standards for Commercial districts/ Industrial districts 0 0 Q O Q d O 0 0 0 0 0 Q O O O 0 0 0 0 0 0 0 H Y qXq E I q q�q Y H {q Y H V 0 n 0 0 0 0 0 0 0 0 0 0 0 0 a o 0 o a d o d M Yn Yn Yn o a Yn o 0 o us Yn Yn o 0 0 � o o Yn Yn o E ❑ h h p Yn m In m r M M M N Yn o ti ur P n M �a W F F W W e m i7 N N r .i rn a a sa PQ Y a IL] O h M h O m 0 M O O M h ID M m H O m P O ID O r h � M Yp ri N Ol Oi M W N W W M O O N P Y E F Y Y U Y N � Q Q o 0 0 0 o Q 0 0 0 0 0 0 0 0 p o p a d o 0 z F d� w W P YS r H trl r ri r1 N .-I N m M N d � ri N r4 N U R! q 0 0 0 0 0 0 0 0 0 0 0 0 O O O o O p p 4 W F 3!] lt1 YI5 O Yn 0 0 O O In O YIl O O N O N O O 'J W aT O h m O m P P P LLl H E N YO P N r N O t7 Y PI P N N 1D H N Ol I d LA H H .i I � Y o I!l H P m N M r P V' Ol h d' IO 4i N Yd h d' N H 7 Q E h m r cn N c H M M d � � P w o Pi W N (a] ff1 H p[, � N O N JY r P r•1 P P N l0 YD N �'+ h llf Ill H Yfl N O N a tX E m N N O O W m Ln r w h N P N M P t+� M Ji O OY H � N +a 01 �6 d' Ri M Oi r-1 W pp W M N � N m M 4� IfY LD ri r ,Yi rl '.7 tp N N N Ol m N .-I Ill H N H P Ill m H a F w o ff ww z N a N N M w 13 h 0 W rl r. }+ M 0 H m N O w ID m ri H 0 m N b m N W h VY Ill tiD h o h N m M N O O P O M !T U LL IS r� YT M o m m m al W O W b W d' h O M N '-O H m N h Yy' N rr N Lft n N r O N N 1L1 .i H P P P 4 d E N N n N U Q m O m O m .G u V •N m N N m m x m G U m U u O Gl U q -.J al m v p w -° E s-1 m p u la m et ro ro R U w u U g U q -H m 6 m U m O m fl ? o rn a m u 0 v H u U u a q m rt a E m m A $a -H tY V et -ti m ro 13 ro m H } tp A tD N m 'd H G} .-I U N W N U m m H Q -V V -.i N O, a) d u -+ 7 X m -.a H N ro U +� } H P -A m U -a -.+ to p a U �j m m m w v m ,q .� m m m w m a } W m a a W W E H 3 E O W O m O F P,, E--Y N H W 0 ', W 0 to N '.J V N M P N r m YT G r N a .-I N H � H P m O O m -.i o O o H r .A m n n Yn 0 M W } r-i H 14 ri rl H H m N N N 04 W m M m M a �] m 11 P P P P P P P FI P P P S2{ V P P <!' d' V' P q' P W .+'. H It 11 41 H P +T m O O O O 0 O O LL O O O m } O o 0 0 0 0 0 0 0 0 7. a H w ri r-I r-I r-I m m 0 z O W 0 F ti N Ill N Y/1 N Y+1 UM Y� m uY M ILi N 111 1f1 N 4€} N ih If1 In N �] N `�. F'i H ro .i .-I .-I .-I H H H I� v H H H � m H H .i H rl H rl r1 ri Q r-I W .� r t7 p U O H C W m Y Y Y Y Y Y Y E pI Y Y p. N Y Y Y Y Y Y Y H -N F Y6 a N W R1 14 H W w Ya r! r7 N 2015-2O16 BUDGET DETAIL SHEET Dept: Planning Acct. ExplanativnlDetail of Supplies or Services 2012 2013 2014 BUDGET 2015 BUDGET 2016 BUDGET No. Actual Actual Detail Total Detail Total Detail Total PERSONAL SERVICES TOTAL PERSONAL SERVICES 278,187 131,570 167,400 177,900 184,900 SUPPLIES 4201 Office Supplies 2,654 3,140 1,400 1,700 1,400 4212 Fuels&Lubes 1,875 300 300 4219 Operating Supplies 846 1,350 1,500 TOTAL SUPPLIES 5,375 3,140 1,400 3,350 3,200 OTHER SERVICES&CHARGES 4319 Other Professional Services 45,000 4321 Telephone 1,552 399 50 50 50 4322 Postage 2,445 577 2,500 2,500 2,700 4331 Conferences/Schools 1,557 1,344 1,150 1,500 1,500 4359 Publishing 4,935 4,765 15,500 8,000 8,000 4361 Insurance 345 192 200 150 150 4404 Equipment Repair&Maint 5,931 61328 3,650 1,500 1,500 4433 DuestSubscriptions 535 667 400 400 400 4440 Miscellaneous 92 174 250 250 250 4460 Equipment Replacement Charge 800 TOTAL OTHER SERVICES&CHARGES 18,192 14,446 23,700 14,350 59,550 TOTAL PLANNING 301,754 149,156 192,500 195,600 247,650 07/17/2014 Division Performance Measures & Goals for 2015 Division: Environmental Completed by: J. Barnhart Date: I May 29, 2014 Performance Measure 2013 Actual 2014 Estimated 2015 Projected Wetland Conservation Act applications 14 12 12 Related Vision Statement Division Goal Goal/Objective Comments Analyze conservation programs VAST D4 Outside consultant.Stakeholders Conduct fix-it clinic Landfill abatement 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 z I H a� Cw7 P+ m I F GO I H U ri 0 N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4 0 0 0 4 0 O n O O N 0 0 4 N o 0 0 o M O N O Q O N W E w iH w I--I H H H m N N ri I a 1p Ot P O P P O r-1 r4 N H V3 O N P H m P m ! F F I I U I � d I o o o 0 0 0 0 0 0 0 0 0 0 0 0 a o 0 0 o a I O N N O a 0 O N N O O O N O N O O Z F � W [W o H H � n N 11 •-F V W 5 W s-I P N rl m b P .-I m N H H 1p m o I a Q O rl rl N tli 1p P O O� O ni P O O .-I N Pi M m O O O O m r/ M r4 � P h M M 1p OI N O m N N N H P rh O O a N N M m P m r-i O E f"1 ri H N N O N V H H N d E � W a a w N m a M rvq rh O N H N N N m a F w 0 E N N N w 0q pq O m Q w H O N U RI d O m H dl n N h P M h H m H �L CI P 11 o a a E N U d m H O q O O A H U y m W Jl y m a q m v O O 01 fil V -H -H m C $4 +Q N U N rt P, H 01 H O 7 w m U .0 }, E W RI yr by H m U a � 0 . aaa b v u e ;j O U O U m d m C -H 41 m H H q m �-! +i W s -H 71 D 41 • A U m W b 16 H W 9s H a.l Cn A QI H m rt JI m '1 .4 U id W LI U m D 'o 6 L4 19 N •H S4 D V -H H w N Y H a+ m -H U 'd m H I m w N -H N F H m m 1 C ti > q W m w H 0 C O 4s W 7 G 01 U a O N 0 7 H v W [u H $ a H O W ".� O m F 44 E a U Q (OV V U H P N o W ST o 0 H N n H H 0 M m O 0 0 0 0 0 0 rl m O " " N r-I m N N - N O 0 W H 14 H c-I r-I .-d .-1 .-Y m N N N N W m m In P P N 'H o N m 74 P d' P P d' a w 11 dI W P IC d � m o 0 0 o a o a t4 0 0 0 o m y o a a o 0 0 0 W H a G1 d' dl d� d' d' V' d' v v b P N P P P P P P O W E 10 P P N m P P P N '43 H RS N N N N N N N d 41 N N N N U7 N N N N N N w 0 ( I r I I I I I F F E E r c� U h o a k Q1 0 H 0 x 0 0 0 0 0 H w W d H ri r! rl N N ,-! m H H H H o H H H H H H 2015-2016 BUDGET DETAIL SHEET Dept: Environmental Acct. ExplanationlDetailnf Supplies or Services 2012 2013 2014 BUDGET 2015 BUDGET 2016 BUDGET No. Actual Actual Detail Total Detail Total Detail Total PERSONAL SERVICES TOTAL PERSONAL SERVICES 25,956 16,433 27,600 26,350 27,800 SUPPLIES 4201 Office Supplies 474 364 4S0 904 45D 4212 Fuels&Lubes 217 901 150 200 200 4217 Uniform Allowance 100 100 4219 Operating Supplies 90 1,651 TOTAL SUPPLIES 781 2,105 600 1,200 750 OTHER SERVICES&CHARGES 4321 Telephone 51 689 800 350 350 4322 Postage 414 653 500 700 700 4331 Travel,Conferences/Schools 796 58 2,150 850 850 4359 Publishing 6101 100 500 500 4409 Contractual Services 546 10,000 4433 Dues]Subscriptions 40 50 200 200 TOTAL OTHER SERVICES&CHARGES 1,847 2,010 3,600 2,600 12,600 TOTAL ENVIRONMENTAL 28,584 20,548 31,800 30,150 41,150 07/17/2014 Division Performance Measures & Goals for 2015 Division: En rgy City Completed by: J. Barnhart Date: May 29, 2014 Performance Measure 2013 Actual 2014 Estimated 2015 Projected Energy City Tours 20 25 Energy City High Five awards 2 3 6 Related Vision Statement Division Goal Goal/Objective Comments Establish 2 solar power trash Energy City Action Plan D4,VAST B12 3000 to leverage grant options(assume dollar for dollar match) collectors Establish and promote CleanER Energy City Action Plan D10,Action plan D4 program Plan and implement at least two Energy City Action Plan,VAST B4 public education forums 0 0 0 0 0 0 0 0 0 0 0 0 0 z I H E I H U O N 0 0 0 0 0 0 0 0 0 0 0 0 0 m o In o In o 0 0 0 0 0 0 0 n r� Q In m m m In w w o In In o .-I W E H W P Ifl r1 H r7 sM O P7 N Cq3 Q � b a I of m I W I a Ol ri P1 S'1 W 4 P o o O d w I m In m m m I i] � F E I I U I N d 0 0 0 0 0 0 a o 0 0 0 0 In o H N In o In In In 0 0 0 0 0 I m N N m to rn m o o In In eti w W W w In r+ r� ri In ro U F9 q 0 0 0 0 0 0 0 0 0 0 0 0 0 W F In o In In o N N In o o a o 0 O C7 pi � P I(i h m r-1 IIY N a r+ I a m I a I w o ve n In r r r o .a In w m m .-I N P' O m Ifl III w Qt Lll Q� m al r w .-r w m P P P I+s m rl o f m y m N U 4 P F � W o W 5 w Oi 6! ,T lD w H ri t•1 !+ o O 41 N lii b m H M lii O m dl �D d' h x-I m 6 M W w w »'^ O W Q a _ r w o E Ul m o ur In w m o o w w r Iq m H O B O h O h 01 Ifi d to III O� P P4 .-1 IQ m N rl N lii ILI N tiD N a rh N M P O El N U 4 m o m O o u u C -.a er > w w v �a m m � m q C ti r D 0 bl pl m Cs � I m W A Is m W W D C, U a " m o N o u 9 m p U N LI Si r -H -H 01 a A m rt rt Y aj bl r m y U 'tl m Vi 01 L' 2: * 'i JAI PI w W H N q PI U aJ H H -A m a a a H o w o F Cl, Q u o PP -d o 0 0 0 o rl rl m H b1 M fL 7 r-I N r-I N m m m m rl m N A« 01 m f'} m W LI O I-� m N d' P +T P P 41 P Sk U P P d' A 01 rl W -+ G tV N TV N N [V id N N N o z U N W H I H H C r L7 Z O w P P P w' O .� a O SI P w w 0 O rl I LI W m I I H rl N a u ,�, N N i1.-i A 4 h O 0 w 0 4' 0 0 0 •-I W N a 2015-2016 BUDGET DETAIL SHEET Dept: Energy City Acct. ExplanationlDetail of Supplies or Services 2012 2013 2014 BUDGET 2015 BUDGET 2016 BUDGET No. Actual Actual Detail I Total Detail Total Detail Total PERSONAL SERVICES TOTAL PERSONAL SERVICES 36,567 11,886 5,650 5,500 5,800 SUPPLIES 4219 Operating Supplies 1 457 950 600 600 TOTAL SUPPLIES 457 950 600 600 OTHER SERVICES&CHARGES 4319 Other Professional Services 949 1,000 1,000 1,000 4331 ConferenceslSchools 2,872 461 3,000 1,500 1,000 4359 Publishing 1,215 395 1,500 1,500 1,500 TOTAL OTHER SERVICES&CHARGES 5,036 856 5,500 4,000 3,500 TOTAL ENERGY CITY 41,603 13,201 12,100 10,100 9,900 07f 1712014 II n u II n u n II 0 o g o 0 0 0 0 0 0 0 o a o 0 0 o a d d o a d o o n o n 2 n n H II II � Q W II II VI II I F m I H U II kl Ifl II G H II II O N 6 O p g p p p N o o O N ul ul o q g q p p p p p p ifl p o II o II i ❑ 1p 111 h N rl M m m m ifl 111 N Il5 O N N q rl .-I p b II p it I W F • - - - II - II F w Ill M O C V' N N tp O N 111 M m N 111 II 111 II N 0 h N H II H II II If a I or m w a n n u u d al .y h �o M In a m m a us o M N m o o q o 0 0 o m m u N li tl' Ill N I!1 N N h M M M O m Vl N 1p N N II O 11 I C i9 M N N tl' h N r-1 r-I O� d' M iD 4P 111 II M li a II II Vr M N O m M M II M II I F F II II I r U q II I � � v II II 0 0 0 0 0 0 0 0 0 0 O O O O O O O O 0 0 0 0 0 O O it 6 II O O ill N lil N d O O d O O O O O O O lil ll] UY lfl II ll1 II E M ir1 u1 ul .+ 0 o In o 1 o ff .y M M ii M ii IV w p N In m w N U p] Ii n Il — II ❑ p 6 o p b g p p p 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O II O II W ¢-r O O N td1 N V! q p C3 g b 6 p p p O p If) Ifl I Il Ifl II r`� W M 111 lO ill rA Ol �-i .i .i O q tf1 6 u'I 6 b O .I .-1 i+>q M 11 t�l II 6 0 d' If1 M m M ri G ifl 13 N N Lh h N N II m 1 I � II II II II II .v II II II O M lLi O N N im cF Ln O O O sT o N O N O O IV O Ifs b N II N II N 4} m iT 111 Ifl O I^� O 111 M d' O dr N N II O II M � ti W h m W M tp O m m C N M h h N O N T tT II N II N Vi Ill N N 10 h M N m '�1r � II h YI II II H II it W O W N � II II H SG S o In o � qr m m M �-I .-I cr M q p k1 N u) N p q p p p in a II r II C3 4 h H l>J M M Ol H M M h l0 M m Pi r m o m H .� II J1 II x M r-1 '� N H •-1 .a m In tP (�➢ b 0 o N 111 0 o II M II[ a E w a E N N N M r w n u W Z N 8 8 r-I rl II rw Ih w o F tfi m w o . . o q . .d In w H U] UJ J' M m N 41 cM O O 111 N lFl H qr M O M ei rl II 6i II U Q `�' i0 m H k!l lf) N ip 111 lfl d' dr C M O M 1p iO II M II CJ a II II w a m N N d M M w u N M n M M II 4 II N .-I d' M h itl io II @ II O U N u G n a wl II u II m O 0 m1 0 a e�i a1 �n v N N ro U u U W 6] �. rt a Vl v C H P U Li ❑ ro a N Q w O V; rd ¢I a a v v m Q o u , ro 7 a a u ro W 41 E eU U i1 m . 11 .� H o rn C kl N a U . -H Id (r; t w a . � u m m T w 4 x ro ro rt u m ro , U E ro ua w = w y r v ro 1~ W I~ ro - .� r n n m ro o m Id u v q n 99 a ro ro a a a m va w m e .0� ro w H m G tL u 41 o s~ to m vI w m � a o a w w E H � om S a o �+ a u u x (P w � p E-4 �4 � ryw' 'y❑ d+ U H N r'r dr [fi h 1. 6i .rl a O1 .-1 61 01 6 O 9 ro N H m •• -r p d a o 0 0 d 4 .-I f0 0 .-I M u1 m q Sa }al isa y5 N N p} N N N H r°E N H 1l1 N 04 -f CJ f� an .� 3 h h m v N \ b a UY � tl' eP Y rP tl' d' @ LI G' FL U �' d' C' V' cM d' C � H d' CL � d' d' f� r+ qw 7 0 0 0 o d o 0 o Se O o 0 o g o o p o u1 0 o a p I;, o N 2015-2016 BUDGET DETAIL SHEET Dept: Landfill Acct. ExplanationlDetail of Supplies or Services 2012 2013 2014 BUDGET 2015 BUDGET 2016 BUDGET No. Actual Actual Detail Total Detail Total Detail =tal PERSONAL SERVICES TOTAL PERSONAL SERVICES 28,183 32,094 11,100 10,850 11,300 SUPPLIES 4219 Operating Supplies 45,381 5,654 100 4,800 3,100 TOTAL SUPPLIES 45,381 5,854 100 4,800 3,100 OTHER SERVICES&CHARGES 4404 Legal Services 744 10,000 4319 Other Professional Services 2,683 2,400 1,000 2,500 2,000 4331 Travel,conferences&schools 500 500 500 4359 Publishing 2,274 4,000 1,500 1,500 4389 Utilities 6,306 6,306 6,500 6,500 6,500 4409 Contractural Services 855 17,752 10,000 10,000 10,000 4440 Miscellaneous 135 200 200 TOTAL OTHER SERVICES&CHARGES 10,723 28,732 32,000 21,200 20,700 TRANSFERS OUT 55,880 48,245 TOTAL LANDFILL 140,167 114,925 121,350 115,000 113,250 Division Performance Measures & Goals for 2015 Division: Finance Completed by: Tim Simon Date: May 22, 2414 Performance Measure 2013 Actual 2014 Estimated 2015 Projected City Bond Rating AA+ AA+ AA+ Accounts Payable disbursements 3721 3758 3758 Average rate of return 1.61% 1.40% 1.40% ACH bill pa -reoccurring vendors 5 10 Related Vision Statement Division Goal Goal/Objective Comments Continue update of financial policies Planning and Positioning ACH bill pay Innovation reduction in postage costs and checks. Start with reoccurring vendors Continue CAFR and Budget Award Planning and Positioning recognition Ensure compliance with State and Planning and Positioning Federal Laws Develop community benchmarks Planning and Positioning Eliminate paper timesheets Innovation z I H I R Cq7 Y+ M U M .-I 0 N 0 0 0 0 0 0 0 0 0 o x 0 0 0 0 0 0 0 0 0 0 0 [A N Sn O H O 4ll 0 0 N Iil 0 0 0 0 0 �l O O O �l 4 ul I (J I!7 M M In M �? r M Ip IP o VI Ji In o Vl tp In M In P W F F W ri N r N In M rl d� d� P Ol dl N N rl N W w H m h a j u w I In N P m o P r o o N In r1 m o of In m In P P r1 of In m o r1 o r rn a+ P M ry N M o M .-0 N P o 10 m@ ID l!1 O H h h h Oi M N O� ID @ h N P N m t7 N e-I .-1 H O H Ill N O r-I I F F 0 0 0 © a o o a 0 0 0 0 0 0 0 0 IC O N O O In O In O a N 0 0 0 0 0 0 0 0 Ifl O N I F P M@ r1 N n 1[1 b P P P O P M@ ID 01 N N M@ m z F m' (wW�' [W� N H Ill N Ifl N H M O O m �O N N O H N rl � b N '�7 P Ili N N M ri •-i .i Ifl �''I I Ln U G7 I W E Ill O 1+1 O O 1!] O kl1 O O I[I 0 0 0 0 0 4 0 0 !+1 O Iry I > W P M m .-I N N In �p P P P O P M m In rn tll In M m m o � a, o N M ry e In r P P .i c w N � M r In In M m m m In to M n to M o n N N o �e n M o m e ui P 61 N M h m ri m H m H m h 1 m VI N P H m rn m P o ri o 5 O F O PI Ill O P P� rf N P P r M N rl Ili rl N .-I r In N U O P N N N M .i In rl eA � M dl Vl W E rl W o w' W N W 7 m M H IK H �o r1 la va m r m P P N M N o rl M o o al N P O a I-� m N M O m l0 O P P Ol Oi m ry ID Qi O dl [� �-i lD A In Ill In h m N H N H H F F r3 @ w N h W O Qrn N .-I N YO rl P w W 0 'Zi N N M dl CR .] w � h O al a w HM w m�'] 0 N i6 O N o to H M d In r M M o r In m o o o o In In H O rl 1p dl O lD P M M M '-I rn P N en r w H MI h m O rl rl rl r-I 10 i0 w l O m N N n r m P o H N P N U R m H M O to 0 O N zN ro V (a •O W C C N al m O m $4 0 N w 3+ W E PI W C -.Ni m0 0 U ro O m GI m w o M a ,t� N m w N 41 u 11 p N O N U C R p ro f Is ujwwr v w w o m .0 w' .a m L.ro y u N N 14 u N r_+ N Q, N N H a A N u Id ,£ of �i1 �d v" m w w ,� .-roi m m S~7y m u w Y w 41 ro W I-t W C o w u C +l a7 O N b' a N .A H m o: w w w 'd' w 3 ri O m Q O H w E w W W u '' al O v m d a m m -•7 4 0 0 0 0 0 0 4 P rl tll o .-1 ry N M In O M M P N .ti a.' m w Y rl rl I .-1 rl .�I rl m N Q. QI M M M M m M P P w w Cl ro rd O m Si P P sM P P P P N P C4 U P P P P P P P P P P P N 0 0 0 6 0 0 4 w O m Y O O O o O O O O 4 O U w N ,7., 0 N IC H N H N H N H IQ d H Q N N H ri H H ri H H H H a H �i w u c(n] as I I I I I I I F F E ro E U' N w Om P P P P P P P D H P H N� d' P P P P W P d' V' P O E H Ci w 14 ri .�1 � ri rl FI ri (11 rt .4 rl r'1 � W H rl rl rl rl �-+ LL. H H H 0 H H H 0 H ro H m H O H r-I e-1 ri rl H H H rl H U 2015-2016 BUDGET DETAIL SHEET Dept: Finance Acct. ExplanationdDetail of Supplies or Services 2012 2013 2014 BUDGET 2015 BUDGET 2016 BUDGET No. ACTUAL Actual Deta"il-T Total Detail I Total Detail I Total PERSONAL SERVICES TOTAL PERSONAL SERVICES 365,080 432,707 443,650 454,300 459,350 SUPPLIES 4201 Office Supplies 5,441 4,9241 10,400 4,650 4,650 TOTAL SUPPLIES 5,441 4,924 10,400 4,650 4,650 OTHER SERVICES$CHARGES 4301 Audit Fees 17,9211 17,921 18,450 19,000 21,000 4319 Other Professional Services 48,933 53,204 56,000 54,000 55,000 4321 Telephone 321 464 400 500 500 4322 Postage 2,200 2,122 2,300 2,500 2,500 4331 ConferenceslSchools 1,611 1,831 2,800 2,500 2,500 4359 Publishing 930 9031 600 1,050 1,050 4404 Equipment Repair&Maint 12,005 15,987 20,900 21,500 21,750 4433 Dues/Subscriptions 1,400 1,465 1,500 1,600 1,600 4438 Credit Card Fees 1,799 2,456 2,500 4,500 5,000 4440 Miscellaneous 1,043 1,350 1,350 1,35D TOTAL OTHER SERVICES 8 CHARGES 87,120 97,396 106,800 108,500 112,250 TOTAL FINANCE 457,641 535,027 560,850 567,450 576,250 0 711 7120 1 4 Division Performance Measures & Goals for 2015 Division: Information Technology Completed by: Bob Pearson Date: June 9, 2014 Performance Measure 2013 Actual 2014 Estimated 2015 Projected Number of Physical Servers 6 6 8 Number of Virtual Servers 19 25 27 Number of Desktop PCs 160 167 170 Number of Laptops 33 30 30 Number of Desk Phones 290 290 290 Number of Cell Phones_ 125 125 125 Number of data cards 25 25 25 Number of Pads 21 24 28 Number of Wireless Access Points 12 15 17 ERMU computers 1 501 53 Related Vision Statement Division Goal Goal/Objective Comments Implement new phone system Innovation A budget item has been created.The current system will be 13 years old. Employees would be more efficient with features of newer phone systems such as unified communications. Upgrade to a new release of Innovation A budget item has been created.The current release will be 5 years old. Microsoft Office or Office 365 We will investigate using the Microsoft cloud product called Office 365. Upgrade city hall campus to new Innovation A budget item has been created.The current system will be 13 years old. security camera system New security camera's have much improved resolution for identifying individuals and license numbers Explore and identify opportunities Innovation where technology can be used to facilitate collaboration with other government agencies to achieve common goals. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 pxp F PQ C Cq'1 > P � U CQ a N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 H � ❑ r-I �p M '-0 M m Oi N N O N O� M h � W H i F W W I m C!7 m H H M P H H H N [+ M a a m , w x , ❑ r H m � � .-I H N F H , I U i a Q o Q Q Q a Q Q o 0 0 0 0 o a o 0 0 a N N o o N N N N 0 0 0 0 0 0 , 'yEl'y N A o ,D Oi lD ,D A N O H Oi N N �D El N , u w q o o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Q o 0 O O W �l m N H N N m N N b N 1� H b M1 , W m Qti Oi O, m M N m 1D N n r n m M M H m N m Q N N N m m M1 1 H O H 41 N O m H O r Os Ps N H N N P r r � N U M H N m N N N N A P F H W 4 a c w N � m M1 H O N N N N H M H N Q O N o E- 0 H W W m m Ik H p N H H H N N H H 4 F H H N N U a m m n m cros A u U m -d N H 10 W N N N m m d L m d m G 0 wId t rn m w sue. k O > Id u U On m QN O N U 71 o D w u , ❑il. W 11 l: N E v m u C m w rN z'w f' a m 'm w .N a W a W o W N R -H m w w 41 a 'a u w R w w U { X 0 > i 1 M m w u m a A ro w a o W > ro W H 0 9 0 U m w O m pd o a. W w o H H w d w u� u a �3 A a N 41 NF VJ H It1 �n W E ij H H H H H H H .i m N LL d ri M M � W ro N -a O a Vl w P P P P P P P d� w P C4 U P P a w a , , , , .i u ro w O n Q o Q Q Q o Q Q W a cn > N Q Q Q Q O 7 o U H H PPP444 +1 N N N N tl� N N aI� N w ate N N O N o W ai F H m N z H R H N N r-1 ri H H 01 H a m H H H r-I aC H H W qq a , , , , , , , p-, ,-i , N , , , , F r CO w Z O a .r w w w c' a� v 0 H w 0 w P P P P O ai P O O H , O W m n o H H w H q W pw{ Gwm L. O H F .0 N# �o F F H 0 Q 0 H H H H H H r-I. N H O 2015-2016 BUDGET DETAIL SHEET Dept: Information Technology Acct. Explanation/Detail of Supplies or Services 2012 2013 2014 BUDGET 2015 BUDGET 2016 BUDGET No. Actual Actual Detail Total Detail Total Detail Total PERSONAL SERVICES TOTAL PERSONAL SERVICES 175,681 187,7871 238,650 241,900 250,950 SUPPLIES 4219 Operating Supplies 12,793. 29,434 22,750 12,500 17,400 TOTAL SUPPLIES 12,793 29,434 22,750 12,500 17,400 OTHER SERVICES&CHARGES 4319 Other Professional Services 5,820 2,319 fi 000 5,000 8,000 4321 Telephone 1,879 1,680 2,100 2,500 2_60 4331 Conferences/Schools 3,321 5,325 6,06 10 950 4,950 4404 Equipment Repair&Maint 21,753 25,586 21,200 59300 59,300 TOTAL OTHER SERVICES&CHARGES 32,773 34,910 36,200 77,750 74,750 CAPITAL OUTLAY 4560 Equipment 10,900 27,829 TOTAL INFORMATION TECHNOLOGY 232,147 279,960 297,600 332,150 343,100 0711 712014 C) 0 0 \ . . . . . . . . . f . , 7 . 7 \ \ \ q 0 0 0 0 \ , , , , R . , , , , , 0 0 / G \ / � f t \ \. » , , , 777 , , , , , , \ . / b (D / E 0 CL 2 E C) 00 000 00 0 2 $ ' � � � RRR � � ? 2 / ' \ \ R 0 CN LO % $ E 22 \ a & U � 0 0 c 0 \ \ , . . 7 \ , 0 C) , \ L6 6 k ° $ \ \ Tr / f E 7 & % E o § 7 2 / 0 / / o 0 > // \ ® _ U) R ` = a U ' /f /\ � / $ t f ƒ % _ \ Q \ $ 2 / & LU f$ / 9 $ a Q 2 § O I o c D � � G m a 0 E -0 _ > / \ c = c o = E E % # o c 0 = CO 3 f \ k / Z = \ / / ® # f / o/ / = o a = o 12 ® > ) 0 n = w c@ — c e a 5 = R m ±« \ § i \ \ / \ \ \ / 7 ( / \ / % k § § / & u - & m I L N > O m a & = R U. 0 0 Division Performance Measures & Goals for 2015 Division: Buildin2 Maintenance Completed by: Gary Lore Date: 5113114 Performance Measure 2013 Actual 2014 Estimated 2015 Projected Buildings Maintained 15 15 15 Square feet cleaned daily 150,000 150,000 150,000 Related Vision Statement Division Goal Goal/Objective Comments Continue to keep facilities clean Planning and positioning Keep up with maintenance requests Innovation Implement new software for requests Improve building operation and Planning and positioning Continue to implement commissioning report recommendations efficiency Keep up with preventative Planning and positioning Implement new software to track and schedule preventative maintenance maintenance O O O 0 0 0 0 0 0 p p p p p p Q g p q a q p z H }. ❑ ! H F4 ! H U H 0 N o O o O O O o o O o o o O O O O O o O P N O O O N O m N N O M m a O N O O O O N O O N O O N ! ❑ N N P b M O M M H N V! M O N N Cn P 1� N d� [+ @ ! W F E W h M to N H N n H O P N N 01 H H d' H �i to H 9� W W ! VJ CJ M N N eM H N M M H M N h a a on I ry ! a H h T P H N N N lD P P r1 H H ST H H N H VI 1p ! H H H N I g p 4 q 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O N O N d N N p g q 0 0 O Q O N N Q Il} N ifi ! E O N E ,7! M H ip m@ H y! N h a n N N O5 O b p p M O5 d� O U G5 ❑ 0 0 0 0 0 0 0 0 0 O o 0 0 O O O d 0 0 0 0 p H O O N O N O N N O 0 0 0 0 O O O N N O N N N 0 � 00 M P N h H M lfl h P m h M M O N W H [P N N M P O h @ m M N H H lfl h N o H m N P h b M h Q �' N P 61 m M o a H N N N o m h h o+ m rn rl m rn N H o N tv H D a H O M h N 05 W 4� O �O M b 0 Cft P ri P N H P N N U m N N •-i N H Oi N M M N h O d N M M1ii P E H W q a rU n m H yyGG p H W N W H N �+ !➢ @ W N - N h - - N - M O M 1p Ri PG F N N W H h M H h N d� M N � b N m t1 N a5 +Q M N �D M N N h W N M P !P W fT t9 at N H a m r-! N N P n H h H H P N n H N m P 0 H W O E N H h N M H N N b [+ W ¢ h O W ❑ W 0 7 O H m H O m h P O 01 4 N H H ID W M W IT P tD tO [T O H O Ot N CI o ff H H N N U R to H D m .0 m U U U - m W -H } bl rn m U m m U 41 U -.i W' •'I f. d d H m -.I A fb N U! m o >v m w E H M b W O d1 H O 'N m H C CL m m u m a 4 a m u a) 'n Id a Ow a m m E N U rl 0 m p U m QI 'I W r $4 R m b 4 m o 0 ." p, u a m .l 0 m H > T L H m L W. m U m V y W is u 'I X W H w W C7 > m H b!-a ..i -.i F. E C bl m W U 'tl m 0 y m -.� m FJ H td m W b m > m W H v C O p q a V m cl C L M tr' A W H N a O W W t+. F. H W 0 0w � E E H 5 m W W0 � H N A H M Iy •'I > H H H H H H H H m n n N a N !'! r�l M M 'P P P m m >. O i-7 rt5 W 11 P P P P P P P P H H? 1J P 6 pWG cn o 0 o q! 0 0 0 0 o O o oa u o 0 0 0 o g o O o W H F m - to !n V1 N W HL1 H H H H' H H H H E H H H H H H H H H H H H E b F O W O 41 O 2015-2016 BUDGET DETAIL SHEET Dept: City Hall/Building Maintenance Acct. Explanation/Detail of Supplies or Services 2012 2013 2014 BUDGET 2015 BUDGET 2016 BUDGET No. Actual Actual Detail Total Detail Total Detail total PERSONAL SERVICES TOTAL PERSONAL SERVICES 174,558 396,903 433,400 450,100 459,950 SUPPLIES 4212 Fuels&Lubes 2,65441 3,713 3,500 4,250 4,500 4217 Uniform Allowance 1,372 780 1,700 2,400 2,400 4219 Operating Supplies 27,209 26,355 29,000 32,350 28,150 TOTAL SUPPLIES 31,225 30,848 34,200 39,000 35,050 OTHER SERVICES&CHARGES 4321 Telephone 11,707 9,971 11,500 11,500 11,500 4331 ConferencestSchools 436 369 1,200 1,200 1,200 4361 Insurance 4,546 4,835 4,900 4,900 5,050 4389 Utilities 25,305 31,975 30,050 31,450 31,450 4401 Building Repair&Maint 22,466 24,203 24,650 25,700 27,800 4404 Equipment Repair&Maint 1,643 2,144 4,000 3,500 3,500 4460 Equipment Replacement Fund transfer 2,800 1,050 1,050 1,450 1,550 TOTAL OTHER SERVICES&CHARGES 68,903 74,547 77,350 79,700 82,050 TOTAL CITY HALLIBUILDiNG MAINTENANCE 274,686 502,298 544,950 568,800 577,050 07/17/2C14 a,o Q c L rl rl 00 cu O O O 0) 00 -0 N LD O LD O E Ln m ri O ON N r-I O C N L(1 N N r-I aOj W fo Q i/)• O +J U fo U fo _ Q M M O L(1 � � � 0 0 0 0 0 o U Il r-I L.O M � L.O m Il r-I 00 to � m N L(1 Il 00 Ln 00 N M L.O L.O r-1 O N x L n LD 00 rf 00 4 ri N N L01 N M N 430 c-I -1 0) L(1 Ln 111 111 LA 4- r-I N 00 N f0 4* O O cr N N C u O u N N Q �^ fo N U ol C LLn C N aj N N Ln N aj 1 N LS/1 i f O -0 i > N CL O N 3 m O Q E E C Q +J 7 — O U O �CU 0 U Qn (gyp fo �. LL X N t N E - - N } H f0 +J — — O U O U U N 7 L 00 00 Qn N m N 4' J U Q 7 O X X f0 Co Q i N Q — � V fo fo N U co 7 Z N co L H H aj Co CL U a'' X � Q N X cu 41 a Ln X LB 4' LB 4' O O .. >� X X+ J X a�j X 7 7 Q +�,, +' >- >- 4O 7 H c Z � U Ln U 2 L% U U Z U A 0 0 0 0 0 0 OR I- O O M A at N rl at O O at N o0 l0 Co 01 0 0 01 O rl at M N rl O O O co rl l0 rl 00 rl O M o O O O co N o0 rl rl rl r- 00 rl N rl Cl M N 00 111 C1 01 at O O O 01 0 M at CV O Co 00 M Ii CA O l0 111 rl I- l0 1A rl C1 O) Ln 111 tG M rl rl M N a' rl 01 Cl O O ri r-i U E N V1 f0 W d 00 O O 000 m l0 00 M N rl O M N rl m 00 rl M O .1 111 l0 r-� M at 00 � Ln N M 00 0 00 N O m C1 C1 00 •5; N J (0 d C 0 +J m C: 4C1 f0 C d � f0 C � 41 Q X O H tvD > vi p +, C O Q N U E E E U a c �, O O O) 41 _ 3 i vOi a N i C vi a > N Y Q Q U w t L -0 OC i C N a .O •V O .V C L cu Y m Li N Q Ur E ; U t f0 O) iy L J O 0 M >- O) J O C J aj N (z E 'v +J O U N N S X c L L O W 0 N W i� L U 41 cu V U H ( N Ln CL 0 H U d H o rl N M at L(1 l0 m O rl N M at 111 l0 rl rl rl rl rl rl rl rl rl \�/ . . . . . . . . ca /\\j }\/\M \ /\/\ \/ . . . . . . LL 0 \ CL ° 0 0 - 0 \)\ \ �\\/ \ \\\ tE /g : \ \\\0 cr 0 \ �\ j \ �\ f zCL \ /j 2 $ § E 8 2 8 2 ED )j r r \ / 0 ) 2) /) , \Zb/ � - 7 j)/ )\ I § \ / CL <CO « «CL CL LL \ /0 \ } \ \ j \ k : \ >)2 E\ \2122 -0 j \/)\> � : - ®�%«« - - \ 3200££« _ IL � _ ))»±± zw _ 2015 CAPITAL OUTLAY Funding Source Requested General Ice Waste Capital Outlay Liquor Gott Department Department Item Amount Fund Arena Water Fund Reserve Fund Bldg Fund Other Total Police Speed sign 12,000 12,000 12,000 12,000 Human Resources HRIS Software 53,000 53,000 53,000 53,000 Hardware/Enterprise switch/UPS 20,000 20,000 Barracuda email achiver 11,300 11,300 Phone system replacement 150,000 150,000 Security Camera Replacements 12,000 12,000 Laptops/Council Ipads 7,500 7,500 Fiber Network 10,000 10,000 IT Miscrosoft refresh 78,500 78,500 289,300 289,300 Woodshop buildout 30,000 30,000 Streets/Snow removal/Fleet CO&NO2 Sensors 10,000 - 10,000 40,000 40,000 Senior Center Office redesign 9,000 9,000 9,000 9,000 Fire Administration Extrication Equipment 18,000 - 18,000 Tumout Gear washer/extractor 13,000 13,000 31,000 31,000 Subtotal General Fund Departments 434,300 372,300 - 62,000 434,300 Note:Vehicle and equipment replacement for non-enterprise funds will be reviewed with the 2015.2019 equipment replacement fund. CITY OF ELK RIVER Requested budget analysis snap shot(General Fund) 2014 YTD 2015 %of % Adopted 07/15/2014 Preliminary budget change General Fund Revenues: Property taxes 9,181,300 3,030,296 9,500,200 71.1% 3.5% All Other Revenues 3,689,200 1,294,237 3,865,550 28.9% 4.8% Total General Revenues 12,870,500 4,324,533 13,365,750 100.00% 3.85% General Fund Expenditures General Government: Mayor&Council 150,550 52,292 148,800 1.11% -1.16% Cable TV 93,000 44,743 108,400 0.81% 16.56% Administrative Services 594,000 290,705 605,700 4.53% 1.97% Human Resources 96,000 46,316 166,250 1.24% 73.18% Elections 38,750 248 13,350 0.10% -65.55% Finance 560,850 332,115 567,450 4.25% 1.18% Information Technology 297,600 139,198 332,150 2.49% 11.61% Legal 218,000 87,346 217,600 1.63% -0.18% Community Development 325,500 160,273 339,600 2.54% 4.33% Planning 192,500 92,797 195,600 1.46% 1.61% City Hall Maintenance 544,950 287,453 568,800 4.26% 4.38% Energy City 12,100 1,993 10,100 0.08% -16.53% Contingency (47,500) - (95,000) -0.71% 100.00% Total General Government 3,076,300 1,535,479 3,178,800 23.8% 3.3% Public Safety: Police 4,475,200 2,135,248 4,845,350 36.25% 8.27% Fire 788,050 316,322 819,900 6.13% 4.04% Code Enforcement 88,600 44,240 89,850 0.67% 1.41% Building Safety 617,950 295,251 629,050 4.71% 1.80% Environmental 31,800 12,413 30,150 0.23% -5.19% Total Public Safety 6,001,600 2,803,474 6,414,300 47.99% 6.88% Public Works: Street Maintenance** 1,239,750 609,964 1,186,050 8.87% -4.33% Snow Removal 277,750 244,658 296,300 2.22% 6.68% Equipment Services 184,150 97,792 196,950 1.47% 6.95% Engineering* 166,850 100,596 219,550 1.64% 31.59% Total Public Works 1,868,500 1,053,010 1,898,850 14.21% 1.62% Culture&Recreation: Parks Maintenance 938,450 420,025 954,200 7.14% 1.68% Recreation 732,000 330,437 703,750 5.27% -3.86% Sr.Citizen Programs 193,550 99,260 215,850 1.61% 11.52% Total Culture&Recreation 1,864,000 849,722 1,873,800 14.02% 0.53% Transfers Out 60,100 - - 0.00% -100.00% Total General Fund Expenditures 12,870,500 6,241,6851 13,365,750 1 100.00% 3.85% General Fund Gap Before Adjustments: - (1,917,152) - Revenue Adjustments General Fund levy adjustment (37,500) Expenditure Adjustments Fuel($3.50-$3.25) 25,000 Insurance renewal(higher deductible) 12,500 Projected Total Budget Gap After Adjustments - (1,917,152) Notes: Total Tax Levy of$10,150,918 *=offset by increased reimbursement for services for 2015 road projects **=road maintenance items moved to pavement management fund N:\Departments\Finance\Finance\BUDGET\Budget Folders by Year\2015 budgets\2015 Summary Budget