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PRSR INFORMATION 03-08-2000 ,-,fir \ - ityof Jlk River ERYAC Improvement Meeting TO: Gary Casperson, Jerry Palkovich, Tom Kruse, Tom Kulkay, Phil Hals, Stephen Wensman, Michele Bergh, Todd Anderson, Dave Anderson, Duane Peterson, Dana Anderson. DATE: March 8, 2000, 6:00 - 7:00 PM, Elk River City Hall Conference Room A SUMMARY OF FEBRUARY 9th MEETING • Optimal raised platform height of 4-5' • Optimal treat length of 48", minimum of 33" • Eliminate step/bleachers on the ends of the platform wings • Truck loading at the end of one wing of the platform • Foul ball fencing to be a minimum of 10', 20' better • Have netting over bleacher areas to protect from fly balls • Seating should accommodate a minimum of 500 people, 50+ per team • Have a players cage inside or outside the foul ball fence with a tarp/canopy • Possibly connect concession building to picnic canopies • Have separate restroom and maintenance buildings • Restroom to have a septic tank and drain field • Concession building to have its own septic tank and drain field • Locate scoreboards and lighting on plans and plan for utility connections • Phone service • Water fountain • Water spigot at each infield • Security lights • Concrete surface area up to the infield fencing for erosion control and maintenance • Catch basins and drainage concerns • • Concession building is 40 feet x 40 feet in concept 13065 Orono Parkway • P.O. Box 490 • Elk River,MN 55330 • TDD &Phone: (612) 441-7420 • Fax: (612) 441-7425 • TASKS • Associations are looking for an old garage for reuse as a temporary concession building • Phil will look into the Redwing facility using Moline products • The Park and Recreation Commission will discuss the ERYAC topic at the March meeting. Topics will include: concept review, advertising on the fence, and recommend architectural professional to prepare to prepare drawings. • Phil Hals will call Musko lighting to get a lighting plan for the complex with both softball and baseball lights • Stephen Wensman will try to contact Softball World in Eulles, Texas to get an aerial or plans of"Softball World" • Baseball and Softball Associations will present checks to the City Council on February 22"d (unconfirmed) • Phil Hals and Chris Leeseberg will determine what role Chris and his firm might contribute to the project. • $5000.00 has been budgeted towards architectural drawings AGENDA A. Summarize tasks completed B. Discuss the process • C. Set next meeting. If you have any questions, please call Stephen Wensman at 441-2953. S • Mr. Tom Kulkay President Youth Baseball Association 19005 151st Street NW Elk River, MN 55330 Mr. Jerry Palkovich President Girls Fastpitch Softball Association 14295 Jodies Drive Rogers, MN 55374 Mr. Todd Anderson 12001 Highland Road NW Elk River, MN 55330 Mr. Gary Casperson 19390 Holt Avenue NW Elk River, MN 55330 Mr. Tom Kruse Elk River Resource Recovery • 10700 165th Avenue NW Elk River, MN 55330 Dave Anderson Duane Peterson Dana Anderson Lana Huberty Phil Hals Stephen Wensman Michele Bergh • DEPARTMENT TIME H RS 1991 1992 1993 1994 1995 1996 1997 1998 1999 Admin. 1220 1524 ' 1590 1720 2000 2600 3040 3660 5000 Athletic Field Maint. 840 776 Brush Cutting 176 176 80 264 288 256 336 880 440 Compost/Recycling 320 464 Computer Records&Mapping 128 145 176 240 240 300 240 144 Crack Fill 360 352 348 656 360 848 344 624 880 Drainage 360 264 448 584 240 312 440 176 232 Equip Modification 260 320 140 88 40 400 160 64 Equipment Repair 2060 1988 2128 1960 2600 2584 3672 3520 3864 ERYAC Field Dev. 640 1216 264 Gravel Roads 928 1178 272 400 256 416 696 584 552 Hiking/Biking Trails 432 320 40 140 952 Inspections - 120 Inter-Departmental Services 412 528 Irrigation 136 416 344 232 400 240 228 July 4'h 64 48 136 1 Library 90 76 96 110 168 120 112 72 * Misc. 580 416 520 952 1016 1200 1000 912 1944 Mowing Contract 301 280 Mowing Turf 856 1000 1456 1660 1808 1856 1624 Paint Striping 280 320 300 292 240 368 410 488 584 Park Development _ 1336 Pc Maintenance 2376 2740 2054 ' 1664 _ 1312 1744 1848 1 3064 ' 2000 _ Road Side Mowing 150 188 170 160 168 160 224 Shade Tree 236 296 652 296 408 464 200 248 536 Signs 192 386 248 264 504 672 332 640 520 Skating Rinks 100 296 208 360 616 736 920 672 832 Ski Trails 106 96 72 58 40 20 36 Snow& Ice 1912 1732 1944 1600 2272 3408 2488 1792 2752 Special Projects *(See Below) Storm Damage Cleanup 490 768 264 Streets(overlay) 664 1308 848 ' 1176 864 624 808 960 528 Streets Patching 476 380 504 186 408 568 496 360 432 Streets Shouldering • • 268 320 240 144 Sweeping 536 624 664 704 1040 960 1264 1184 1696 Training 352 344 264 406 380 496 400 528 1160 Woodland Trails 1256 480 96 128 144 *Special Projects— • Boys& Girls Club(Lions) 1160 64 • Fire Dept 64 * • Ice Arena 96 * • Library Parking Lot 320 • Meadowvale Soccer Field _ 256 40 • Police Parking Lot 24 * _c skateboard Park 48 _ • Y2K 64 * Items moved to inter-departmental services To:Michele McPherson(441-7425) From:1 612 2741842 2/28/00 10:19:52a Page 1 of 1 COMMUNITY RECREATION UPDATE. ITEM it 7. Staff Report Michele Bergh February 2000 Staffing Dan will be leaving us soon as the job was not quite what he had thought it would be. He is not working as many hours as he was hired for anymore, something we mutually agreed on, and we now have someone coming in in the afternoons after school to help us stay caught up with our workload. We are running an ad in the paper to hire a replacement and to begin looking for the second person. We have also had some challenges with other part time staff. Some of the challenges have been people not showing up when schedule and not fulfilling the duties as assigned. These positions continue to be a challenge to supervise as they are usually offsite and are not supervised directly. Each issue is handle on an individual basis and disciplinary action is taken. Winter Programming Last month I gave some information on registrations for the winter quarter. I was asked to compare last winter to this winter. I have attempted to do so but the information is not exact. We have switched computer systems and the old system does not draw out the same information as the new one easily and Fall/Holiday were entered in the same file and Winter/Spring were entered in the same file last year and so the data is combined for the two quarters in each file. What I can easily compare is the number of registrations for programs beginning during the same period of time. In winter 1999, we had 465 registered participants. In winter of 2000, we had 843. The differences are more participants in the Pee • Wee programs we are currently offering, higher gymnastics numbers, more participants in a one day ski trip we offer in January, and more participants in the Skating Academy program. Spring Programming We have taken 461 registrations so far for our spring classes. We have 4 classes that have started already; the remaining classes begin over the next few weeks. 5 out of 6 gymnastics classes are full and we are looking at adding some classes. The Pee Wee classes were all full when they started last week. The Skating Academy is doing really well once again. We have 85 skaters registered for the ice show, which is high than expected. Summer Programming We are working heavily on summer programming as the programs all need to be setin the next month. The summer brochure is delivered April 26. Youth Associations Our office is very busy handling youth association issues. We get many phone calls with questions, requests for forms and contact names and phone numbers. It will continue to get busier as the summer draws near. Ice Rinks Warming houses are all closed now. I will be collecting the last of the logs and completing a summary of the season as soon as possible. • l o:micnele X441-1'4 ) rrom: I /03 44I t3//U 3r//uu ur.44:I ua rage c or Staff Report Michele Bergh March 2000 • Staffing We are continuing to accept applications for the Programming Assistant positions and the Emporium positions. They are slowly coming in and I will begin interviewing early next week. We are beginning to feel some of the effects of being short handed in the office but we have someone coming in after school every day to help with this. Spring Spring is underway and going very well. Our Elk River gymnastics classes began Monday, March 6 and are full. We are running them at Emporium this session to see how the facility works for this. Emporium is not open on Mondays and we believe this is a good use of the space and will save us expenses if it works out, as we won't need to have a building supervisor like we do at the schools. Participants seemed okay with the arrangement the first night and, especially with the nice weather, they can sit outside at the picnic tables or inside on one of the couches so it's comfortable while they wait. Summer Summer planning is well underway. We are planning to have the usual programs such as T-ball, tennis, golf, SPORT, some pee wee programs, gymnastics, summer strength and conditioning, girls summer basketball league, track and field, entertainment in the park, preschool fun, basketball camps, soccer camps, and Funtastic Fridays. Some new programming ideas we are working on are the Adop .A-Park program and roller hockey. Ice Rinks I apologize but I do not have all the data assembled for these yet. I will have them complete by the April meeting. Intramurals Intramural Basketball is almost over with just two weeks of tournament play left. This continues to be a very popular program with the high school age group. We had 15 teams this year and they were split into a Competitive and a Recreational division. I was excited to see that one of the participants did a write up in the high school newspaper about the program and how much fun it is. Word of mouth is the best advertising you can get. Adult Leagues All the adult leagues are now ending as well. We ran Women's Volleyball, Co Rec Volleyball, and Men's Basketball. We seemed to have done a good job of cleaning up the Men's league as the problems continued to decrease throughout the season. The first few weeks were really rough but after that we saw a lot of support coming from many of the participants to help address conflicts as they came up so they would not get out of hand. We still had some tempers fly, which caused a couple of players to be ejected from the league. The referees and participants have been very complimentary of how we addressed the problems that were occurring. Emporium • We continue to be very busy with concerts. We average about 100 kids a night. These kids really like having a place like this to hang out at. During the week there are kids coming in to hang out after school and we've got a band that has started doing some of their practicing there. We also have a group of kids who play the card game Magic and are looking to start playing at Emporium on Saturdays.